HFL Education - Management Information Systems - Open Framework

{
  "buyer": {
    "id": "GB-COH-08419581",
    "name": "HERTS FOR LEARNING LIMITED"
  },
  "date": "2025-07-03T16:48:52+01:00",
  "id": "037249-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0558a2",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Stevenage",
        "postalCode": "SG1 3EE",
        "region": "UKH23",
        "streetAddress": "Bank House, Ground Floor, North Wing, Primett Road,"
      },
      "contactPoint": {
        "email": "tenders@hfleducation.org",
        "name": "Nicola Wiley"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.hfleducation.org/"
      },
      "id": "GB-COH-08419581",
      "identifier": {
        "id": "08419581",
        "scheme": "GB-COH"
      },
      "name": "HERTS FOR LEARNING LIMITED",
      "roles": [
        "buyer"
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    }
  ],
  "tag": [
    "tender"
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  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-10-06T23:59:59+00:00"
    },
    "description": "HFL Education\u2019s requirement is to establish a multi supplier framework agreement for the provision of Management Information Systems for schools and education settings. There are 6 distinct Lots that tenderers are able to apply for, these lots are as follows;\n\u25aa LOT 1 Cloud based MIS solution for a primary phase setting, ENGLAND\n\u25aa LOT 2 Cloud based MIS solution for a secondary phase setting, ENGLAND\n\u25aa LOT 3 Cloud based MIS solution for MATS, ENGLAND\n\u25aa LOT 4 Cloud based MIS solution for a primary phase setting, WALES\n\u25aa LOT 5 Cloud based MIS solution for a secondary phase setting, WALES\n\u25aa LOT 6 Cloud based MIS solution for multiple schools, WALES",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-07-03T16:48:52+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "037249-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/037249-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-07-17T12:00:00+00:00"
    },
    "id": "ocds-h6vhtk-0558a2",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "System and support services",
            "id": "72250000",
            "scheme": "CPV"
          }
        ],
        "id": "LOT-0001",
        "relatedLot": "LOT-0001"
      },
      {
        "additionalClassifications": [
          {
            "description": "System and support services",
            "id": "72250000",
            "scheme": "CPV"
          }
        ],
        "id": "LOT-0002",
        "relatedLot": "LOT-0002"
      },
      {
        "additionalClassifications": [
          {
            "description": "System and support services",
            "id": "72250000",
            "scheme": "CPV"
          }
        ],
        "id": "LOT-0003",
        "relatedLot": "LOT-0003"
      },
      {
        "additionalClassifications": [
          {
            "description": "System and support services",
            "id": "72250000",
            "scheme": "CPV"
          }
        ],
        "id": "LOT-0004",
        "relatedLot": "LOT-0004"
      },
      {
        "additionalClassifications": [
          {
            "description": "System and support services",
            "id": "72250000",
            "scheme": "CPV"
          }
        ],
        "id": "LOT-0005",
        "relatedLot": "LOT-0005"
      },
      {
        "additionalClassifications": [
          {
            "description": "System and support services",
            "id": "72250000",
            "scheme": "CPV"
          }
        ],
        "id": "LOT-0006",
        "relatedLot": "LOT-0006"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "30% Price, 70% Non-Price Criteria",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "30% Price, 70% Non-Price Criteria"
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+00:00",
          "startDate": "2026-04-01T00:00:00+00:00"
        },
        "description": "Cloud based MIS solution for a primary phase setting, ENGLAND",
        "id": "LOT-0001",
        "status": "active",
        "title": "Primary phase setting, ENGLAND",
        "value": {
          "amount": 2000000,
          "amountGross": 2800000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "30% Price, 70% Non-Price Criteria",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "30% Price, 70% Non-Price Criteria"
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+00:00",
          "startDate": "2026-04-01T00:00:00+00:00"
        },
        "description": "Cloud based MIS solution for a secondary phase setting, ENGLAND",
        "id": "LOT-0002",
        "status": "active",
        "title": "Secondary phase setting, ENGLAND",
        "value": {
          "amount": 2000000,
          "amountGross": 2800000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "30% Price, 70% Non-Price Criteria",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "30% Price, 70% Non-Price Criteria"
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+00:00",
          "startDate": "2026-04-01T00:00:00+00:00"
        },
        "description": "Cloud based MIS solution for MATS, ENGLAND",
        "id": "LOT-0003",
        "status": "active",
        "title": "MATS, ENGLAND",
        "value": {
          "amount": 2000000,
          "amountGross": 2800000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "30% Price, 70% Non-Price Criteria",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "30% Price, 70% Non-Price Criteria"
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+00:00",
          "startDate": "2026-04-01T00:00:00+00:00"
        },
        "description": "Cloud based MIS solution for a primary phase setting, WALES",
        "id": "LOT-0004",
        "status": "active",
        "title": "Primary phase setting, WALES",
        "value": {
          "amount": 2000000,
          "amountGross": 2800000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "30% Price, 70% Non-Price Criteria",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "30% Price, 70% Non-Price Criteria"
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+00:00",
          "startDate": "2026-04-01T00:00:00+00:00"
        },
        "description": "Cloud based MIS solution for a secondary phase setting, WALES",
        "id": "LOT-0005",
        "status": "active",
        "title": "Secondary phase setting, WALES",
        "value": {
          "amount": 2000000,
          "amountGross": 2800000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "30% Price, 70% Non-Price Criteria",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "30% Price, 70% Non-Price Criteria"
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+00:00",
          "startDate": "2026-04-01T00:00:00+00:00"
        },
        "description": "Cloud based MIS solution for multiple schools, WALES",
        "id": "LOT-0006",
        "status": "active",
        "title": "Multiple schools, WALES",
        "value": {
          "amount": 2000000,
          "amountGross": 2800000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "https://in-tendhost.co.uk/educationportal/",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "buyerCategories": "Schools, Education Settings, Local Authorities, Single Academy or Multi-Academy Trusts",
        "description": "This procurement is for the first framework to be awarded under the Open Framework which is intended\nto operate for a period of two (2) or three (3) years after which a replacement framework will\nbe awarded on substantially the same terms following a further procurement exercise.\nHFL Education intends to award a second framework for a period of two (2) or three (3) years\nfollowing the first framework and a third framework for a period of two (2) or three (3) years\nfollowing the second framework.",
        "isOpenFrameworkScheme": true,
        "method": "withAndWithoutReopeningCompetition",
        "openFrameworkSchemeEndDate": "2034-03-31T23:59:59Z",
        "type": "open"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-08-04T12:00:00+00:00"
    },
    "title": "HFL Education - Management Information Systems - Open Framework",
    "value": {
      "amount": 16000000,
      "amountGross": 19200000,
      "currency": "GBP"
    }
  }
}