WCC - Highways Maintenance Contract

{
  "buyer": {
    "id": "GB-PPON-PDTN-5446-NMXW",
    "name": "Warwickshire County Council"
  },
  "date": "2025-07-04T19:03:10+01:00",
  "id": "037598-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-051854",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Warwick",
        "postalCode": "CV34 4SA",
        "region": "UKG13",
        "streetAddress": "Shire Hall"
      },
      "contactPoint": {
        "email": "procurement@warwickshire.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.warwickshire.gov.uk"
      },
      "id": "GB-PPON-PDTN-5446-NMXW",
      "identifier": {
        "id": "PDTN-5446-NMXW",
        "scheme": "GB-PPON"
      },
      "name": "Warwickshire County Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Coventry",
        "postalCode": "CV1 5RR",
        "region": "UKG33",
        "streetAddress": "Council House, Earl Street"
      },
      "contactPoint": {
        "email": "ProcurementContracts@coventry.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PMJC-6861-XJPP",
      "identifier": {
        "id": "PMJC-6861-XJPP",
        "scheme": "GB-PPON"
      },
      "name": "Coventry City Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Solihull",
        "postalCode": "B91 3QB",
        "region": "UKG32",
        "streetAddress": "Council House, Manor Square"
      },
      "contactPoint": {
        "email": "procteam@solihull.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PGWC-7578-LYDG",
      "identifier": {
        "id": "PGWC-7578-LYDG",
        "scheme": "GB-PPON"
      },
      "name": "Solihull Metropolitan Borough Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "Preliminary Market Engagement was conducted prior to the introduction of the Preliminary Market Engagement Notice."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-12-12T23:59:59Z"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Warwickshire County Council (WCC), Coventry City Council (CCC) and Solihull Metropolitan Borough Council (SMBC) are the respective highway authorities for Warwickshire, Coventry and Solihull. \nThis contract is a joint procurement to deliver a wide range of highway maintenance and improvement services for all three authorities.   \nThe Contractor is to provide highway maintenance and other related services (the Services) to improve and maintain the Total Network on behalf of WCC, CCC and SMBC. \nThe objectives are to: \n\u2022\tMaintain and improve the condition of the road network and associated assets. \n\u2022\tEnsure the safety of road users \n\u2022\tMinimise disruption to traffic \n\u2022\tDeliver value for money \n\u2022\tProtect the environment",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-07-04T19:03:10+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "037598-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/037598-2025"
      }
    ],
    "hasRecurrence": true,
    "id": "WCC - 22600",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Construction work",
            "id": "45000000",
            "scheme": "CPV"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Experience",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Outline Tender Proposal",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2033-05-04T23:59:59+01:00",
          "maxExtentDate": "2039-05-04T23:59:59Z",
          "startDate": "2026-05-05T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The initial contract term will be 7 years with the option to extend by up to a maximum 72 months."
        },
        "status": "active",
        "value": {
          "amountGross": 900000000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "works",
    "procedure": {
      "features": "The Council will use the Competitive Flexible Procedure for this exercise. The Council intends to follow the process and stages outlined below but reserves the right to amend the Competitive Flexible Procedure at subsequent stages within the procurement process.\nStage 1: Initial Submissions\nBidders are required to complete and return their initial tender submissions as detailed within the ITT document. The initial submissions will be used for the down-selection of bidders and will be based on the conditions of participation evaluation and an outline tender submission. The Council will invite the top three* ranked bidders to the next stage of the procurement process.\n*Please note: *WCC reserves the right to invite more organisations where there is a negligible difference in the scores between the 3rd applicant and the next placed applicant(s) or to invite less applicants where it feels that the quality of submissions is insufficient to warrant inclusion in the next stage.  \nStage 2: Bid Optimisation/Dialogue/Pre-tender Negotiation\nThose Bidders who are invited to participate in stage 2 will be invited to take part in dialogue meetings. The purpose of these meetings will be to discuss the outline tender proposals, ensure that the Council\u0027s requirement/solution is thoroughly understood by suppliers and that any supplier risks and assumptions are appropriately managed or removed before final tenders are submitted. The meetings will also be used to optimise the bidder\u0027s solution prior to submission of final tenders. Stage 2 may also be used to refine the outline specification, pricing schedule, award criteria, contract and/or any other documentation prior to an invitation to submit final tenders.\nStage 3: Invitation to Submit Final Tenders (ITSFT)\nAt the conclusion of stage 2, the shortlisted bidders will be invited to submit a final tender submission. A new Invitation to Tender document for this stage will be provided and will incorporate a final specification/pricing schedule/contract etc. including any refinements identified during the bid optimisation stage. The evaluation criteria and questions will be bespoke to this ITSFT stage and will be included in the ITSFT document. The evaluation criteria for the ITSFT stage will differ from those identified in the UK4 Tender notice for Stage 1.\nStage 4: Post Tender Negotiation/Preferred Supplier\nThe Council may also consider the use of a Post Tender Negotiation or Preferred Supplier stage following the conclusion of stage 3.\nAny adjustments to the Competitive Flexible Procedure will be specified within the tender documents at the relevant procurement stage.\nThe Council reserves the right to amend and refine the award criteria at subsequent stages of the procurement process. Any changes will be communicated to tenderers during the relevant stage of the procurement process."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2037-05-01T23:59:59+01:00"
        }
      ]
    },
    "riskDetails": "The highways contract shall bind respective successors and permitted assigns of WCC. A public authority may become a successor to WCC or to a Non-Lead Authority by reason of the Local Government (Structural Changes) (Transfer of Functions, Property, Rights and Liabilities) Regulations 2008 or otherwise.\nIf more than one public authority succeeds WCC, prior to such succession, WCC notifies the Contractor  of the successor to be the Client.",
    "status": "active",
    "submissionMethodDetails": "Tender documentation is available via the CSW-Jets portal at  https://in-tendhost.co.uk/csw-jets/aspx/Home.\nYour tender return must be submitted via the E-tendering portal. You will not be able to upload your tender after the deadline. Applicants are advised that if their tender response (including any associated documentation) is only partially uploaded within the E-tendering portal by the closing date and time then the system will lock them out and they will not be able to complete their document upload. The Council reserves the right to only evaluate documents received within the E-tendering portal by the closing date and time and applicants are advised that a partial upload is unlikely to be successful. Applicants are therefore recommended to upload their full tender response well in advance of the closing date and time.\nIf you are experiencing any difficulties with your upload you must contact the Council well in advance of the closing date and time.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-07-31T13:00:00+01:00"
    },
    "title": "WCC - Highways Maintenance Contract",
    "value": {
      "amountGross": 900000000,
      "currency": "GBP"
    }
  }
}