712648450 - Provision of a MOD School Management Information System (MIS) - UK4

{
  "buyer": {
    "id": "GB-PPON-PHVX-4316-ZVGZ",
    "name": "Ministry of Defence"
  },
  "date": "2025-07-07T17:32:33+01:00",
  "id": "038035-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-055ab2",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Andover",
        "postalCode": "SP11 8HT",
        "region": "UKJ36",
        "streetAddress": "Army Headquarters, Marlborough Lines, Monxton Road"
      },
      "contactPoint": {
        "email": "Sophie.Davis327@mod.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.gov.uk/government/organisations/ministry-of-defence"
      },
      "id": "GB-PPON-PHVX-4316-ZVGZ",
      "identifier": {
        "id": "PHVX-4316-ZVGZ",
        "scheme": "GB-PPON"
      },
      "name": "Ministry of Defence",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-09-30T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "Payments will be made via the Contracting, Purchasing and Finance (CP\u0026F) system / EXOSTAR.\u202f  \nPayment to be made in the form of quarterly milestone payments, paid within 30 days of invoice received when the service, training and support has been received to an acceptable standard."
    },
    "description": "Purpose\nTo provide all MOD schools and settings with a secure web-delivered management information system (MIS). \nObjectives \nTo provide all MOD schools/settings from Early Years through to sixth form, with a Management Information System (MIS) suitable for the educational phase of each school. The system must accommodate the Schools\u2019 overseas circumstances including differing time zones when recording pupil information and attendance.  Access to training and help desk support across all Schools/settings, roles and time zones. Delivery of staff training covering all modules with a focus on functionality and exploitation of MIS available throughout contract in various, accessible forms.\nThe Requirement is for a twenty-four (24) month contract with a two (2) x twelve (12) month option periods. It is required to be fully operational by 01 Apr 2026, as such there is the need for a Transition Phase between 01 Jan 2026 (TBC) until 31 March 2026 alongside the current incumbent, to include training and support with migration. \nThe MIS needs to able to interface with the SQA (Scottish Qualifications Authority), therefore the SQA must recognise the Successful Supplier as having working partnership with them in time for transition, from 01 Jan 2026 (TBC).\nFor more information please see the Statement of Requirement, attached within the PSQ.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "accessDetails": "via the DSP Opportunity",
        "documentType": "biddingDocuments",
        "id": "future"
      },
      {
        "description": "Statement of Requirement",
        "documentType": "biddingDocuments",
        "format": "application/octet-stream",
        "id": "A-2807",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-2807"
      },
      {
        "datePublished": "2025-07-07T17:32:33+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "038035-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/038035-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-07-18T23:59:00+01:00"
    },
    "expressionOfInterestDeadline": "2025-08-08T23:59:00+01:00",
    "hasRecurrence": true,
    "id": "ocds-h6vhtk-055ab2",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Educational software package",
            "id": "48190000",
            "scheme": "CPV"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "noLotsDivisionRationale": "The future data collection across all MOD Schools is to come from one supplier to ensure data is combined in to one analytical piece. Currently, data and analysis is kept separate across the two different systems and standards between all schools cannot be compared nor standardised. DCS must ensure performance and progress across all schools can be directly compared and be able to quickly identify issues. Having one system will also achieve cost saving measures as only one piece of software will be required. Additionally, staffing capacity within DCS means they do not have the resourcing to conduct the combining of two strands of analytical info."
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Mandatory Criteria",
              "type": "quality"
            },
            {
              "name": "Technical Response (inc. Social Value)",
              "type": "quality"
            },
            {
              "description": "Any tenders over budget will be deemed to be non-compliant.",
              "name": "Price (Total to deliver requirement)",
              "type": "price"
            }
          ],
          "weightingDescription": "Best Technically Affordable Tender"
        },
        "contractPeriod": {
          "endDate": "2028-03-31T23:59:59+01:00",
          "maxExtentDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2026-01-01T00:00:00+00:00"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "To implement an additional virtual school."
        },
        "renewal": {
          "description": "two (2) x twelve (12) month option periods."
        },
        "secondStage": {
          "minimumCandidates": 1
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "The MIS needs to able to interface with the SQA (Scottish Qualifications Authority), therefore the SQA must recognise the Supplier as having working partnership with them in time for transition, from 01 Jan 2026 (TBC). You will be asked in the PSQ to confirm you are prepared to ensure your MIS can interface with the SQA.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 291666.67,
          "amountGross": 350000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procedure": {
      "features": "Stage 1 - PSQ Submissions and Evaluation\nStage 2 - Compliant Suppliers from Stage 1 will be invited to Tender. The Tendering process will consist of:\n1. Technical Stage 1: Technical Response (inc. Social Value)\n2. Combined Commercial (inc Price) and Technical Evaluation.\nThe Authority reserves the right to invoke a 2nd Technical Stage. \n3. Technical Stage 2: Demonstration of MIS\nIf invoked, the highest ranking (compliant and in-budget) Supplier will be invited to demonstrate their MIS offering via a one (1) Hour Microsoft Teams Meeting. This demonstration will provide an opportunity to showcase and substantiate the claims outlined in tender submissions.  The Authority reserves the right to amend the technical scores following the demonstration. Should the scores be amended, and the amended scores change the outcome of the Combined Commercial and Technical Evaluation, the second ranking Supplier shall be invited to demonstrate, and so forth."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2029-03-01T23:59:59+00:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "https://contracts.mod.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "712648450 - Provision of a MOD School Management Information System (MIS) - UK4",
    "value": {
      "amount": 291666.67,
      "amountGross": 350000.0,
      "currency": "GBP"
    }
  }
}