Hire of Small Plant and Tools

{
  "buyer": {
    "id": "GB-PPON-PLNV-8798-LDMP",
    "name": "Manchester City Council"
  },
  "date": "2025-07-08T11:33:16+01:00",
  "id": "038172-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-055af7",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Manchester",
        "postalCode": "M60 2LA",
        "region": "UKD33",
        "streetAddress": "Town Hall Extension"
      },
      "contactPoint": {
        "email": "procurement@manchester.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PLNV-8798-LDMP",
      "identifier": {
        "id": "PLNV-8798-LDMP",
        "scheme": "GB-PPON"
      },
      "name": "Manchester City Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-09-01T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "This framework is for the hire and maintenance of small plant items, both ICE (internal combustion engine) and battery/electric powered handheld items.\nThese hires are a mixture of short-term hires (daily/weekly) hire periods and long-term hires, annual.\nThe equipment supplied is used City wide to support our frontline services, Highways, Leisure, Grounds Maintenance and Bereavement, helping them to deliver their services.\nThis Framework Agreement is split into two lots:\n\u2022\tLot 1 - Highways Handheld Plant Equipment\n\u2022\tLot 2 - Ground Maintenance Equipment",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "The Council is using the e-business portal known as the Chest. Applicants will need to register their details at the following link www.the-chest.org.uk . Once registered, applicants will be emailed a log-in and password which will allow them to gain access to the documentation relating to this opportunity. Applicants will need to electronically submit their completed tender documents, including procurement specific questionnaire, via the on-line portal by 11am on 04th August 2025 as referred to in the tender documentation. Any clarification queries must also be submitted via the Chest website by the date referred to in the tender documentation.",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "www.the-chest.org.uk"
      },
      {
        "documentType": "biddingDocuments",
        "id": "L-2",
        "url": "https://procontract.due-north.com/Procurer/Advert/View?advertId=0cbed1d3-c75b-f011-813a-005056b64545\u0026fromAdvertEvent=True"
      },
      {
        "description": "Link to chest advert",
        "documentType": "technicalSpecifications",
        "id": "L-3",
        "url": "https://procontract.due-north.com/Procurer/Advert/View?advertId=0cbed1d3-c75b-f011-813a-005056b64545\u0026fromAdvertEvent=True"
      },
      {
        "datePublished": "2025-07-08T11:33:16+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "038172-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/038172-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-07-28T11:00:00+01:00"
    },
    "hasRecurrence": true,
    "id": "P-0549",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Agricultural machinery",
            "id": "16000000",
            "scheme": "CPV"
          },
          {
            "description": "Machine tools",
            "id": "42600000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD3"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Agricultural machinery",
            "id": "16000000",
            "scheme": "CPV"
          },
          {
            "description": "Machine tools",
            "id": "42600000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD3"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "For each lot the Supplier is tendering for, Suppliers total price will be compared to the tender with the lowest price to calculate the total price score as follows (excluding any tenders that are excluded or do not meet the Conditions of Participation or do not meet any minimum score thresholds for quality):\n(Lowest Price Tender / Supplier\u0027s Tender) * Price Weighting.\nFor evaluation purposes, the cost for each item is calculated by combining the Day and Week rates in relation to the average hire period. For example, if the average hire period is 20 days:\n20 / 7 (rounded down to a whole number) = 2 weeks\n20 - 14 (Days in 2 weeks) = 6 days\nCost for item = (2 * Weekly rate) + (6 * Day rate)\nSuppliers total Price is then calculated by summing together the costs for each item.",
              "name": "Price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "Suppliers are required to provide a response to all the questions within the tender questionnaire\nSuppliers are required to provide a response to each lot they are tendering for.\nSuppliers that fail to do this will be excluded and their tenders will not be considered further",
              "name": "Quality",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Suppliers must self-certify that they and their subcontractors pay the Real Living Wage and do not operate Zero Hour contracts.\nSuppliers that fail to do this will be excluded and their tenders will not be considered further. \nSuppliers are required to provide a response to all the questions within the tender questionnaire",
              "name": "Social Value",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Suppliers are required to provide a response to all the questions within the tender questionnaire",
              "name": "Environment",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-09-30T23:59:59+01:00",
          "maxExtentDate": "2029-09-30T23:59:59+01:00",
          "startDate": "2025-10-01T00:00:00+01:00"
        },
        "description": "Successful Suppliers awarded to the framework will be required to provide the following Equipment:\n\u2022\t300mm Cut Off Saw (2 stroke engine)\n\u2022\t3KVA Generator (110v/230v petrol generator)\n\u2022\tCable Detector (33 Hertz Cable Locator)\n\u2022\t300mm Plate Compactor (4 stroke engine)\n\u2022\t350mm Plate Compactor (4 stroke engine)\n\u2022\tSubmersible pump (110v pump C/W lay flat hose)\n\u2022\t350mm Floor saw (4 stroke engine)",
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "2 year extension period available"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "See tender documents",
              "type": "economic"
            },
            {
              "description": "See tender documents",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Highways Handheld Plant Equipment",
        "value": {
          "amount": 250000,
          "amountGross": 300000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "For each lot the Supplier is tendering for, Suppliers total price will be compared to the tender with the lowest price to calculate the total price score as follows (excluding any tenders that are excluded or do not meet the Conditions of Participation or do not meet any minimum score thresholds for quality):\n(Lowest Price Tender / Supplier\u0027s Tender) * Price Weighting.\nFor evaluation purposes, the cost for each item is calculated by combining the Day and Week rates in relation to the average hire period. For example, if the average hire period is 20 days:\n20 / 7 (rounded down to a whole number) = 2 weeks\n20 - 14 (Days in 2 weeks) = 6 days\nCost for item = (2 * Weekly rate) + (6 * Day rate)\nSuppliers total Price is then calculated by summing together the costs for each item.",
              "name": "Price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "Suppliers are required to provide a response to all the questions within the tender questionnaire\nSuppliers are required to provide a response to each lot they are tendering for.\nSuppliers that fail to do this will be excluded and their tenders will not be considered further",
              "name": "Quality",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Suppliers must self-certify that they and their subcontractors pay the Real Living Wage and do not operate Zero Hour contracts.\nSuppliers that fail to do this will be excluded and their tenders will not be considered further. \nSuppliers are required to provide a response to all the questions within the tender questionnaire",
              "name": "Social Value",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Suppliers are required to provide a response to all the questions within the tender questionnaire",
              "name": "Environment",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-09-30T23:59:59+01:00",
          "maxExtentDate": "2029-09-30T23:59:59+01:00",
          "startDate": "2025-10-01T00:00:00+01:00"
        },
        "description": "Successful Suppliers awarded to the framework will be required to provide the following Equipment:\n\u2022\tBattery powered Strimmer, additional battery \u0026 charger\n\u2022\tBattery powered Pole Pruner, additional battery \u0026 charger\n\u2022\tBattery powered backpack blower, additional battery \u0026 charger\n\u2022\t21-inch self-propelled Mower (petrol engine)\n\u2022\tBackpack Blower (petrol engine)\n\u2022\tHandheld Blower (petrol engine)\n\u2022\tStrimmer (full harness, petrol engine)\n\u2022\tDouble sided Hedge Trimmer (petrol engine)\n\u2022\tLong Reach Hedge Trimmer (petrol engine)\n\u2022\tLong Reach Pole Pruner (petrol engine)\n\u2022\tPedestrian Rotavator (5hp petrol engine)",
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "2 year extension period available"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "See tender documents",
              "type": "economic"
            },
            {
              "description": "See tender documents",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Ground Maintenance Equipment",
        "value": {
          "amount": 200000,
          "amountGross": 240000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2029-07-08T23:59:59+01:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "The Council is using the e-business portal known as the Chest. Applicants will need to register their details at the following link www.the-chest.org.uk . Once registered, applicants will be emailed a log-in and password which will allow them to gain access to the documentation relating to this opportunity. Applicants will need to electronically submit their completed tender documents, including procurement specific questionnaire, via the on-line portal by 11am on 04th August 2025 as referred to in the tender documentation. Any clarification queries must also be submitted via the Chest website by the date referred to in the tender documentation.\nPlease see the tender advert here https://procontract.due-north.com/Procurer/Advert/View?advertId=0cbed1d3-c75b-f011-813a-005056b64545\u0026fromAdvertEvent=True",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "buyerCategories": "Suppliers should note that although quantities and descriptions in the tender are those used and required by Manchester City Council this Framework is open to and may be used by other Association of Greater Manchester Authorities (AGMA) and its associate members, and Manchester Partners - this includes the following Councils, Bolton, Stockport, Tameside, Oldham, Trafford, Rochdale, Bury, Salford, Wigan, Blackburn Darwen BC, Blackpool, Cheshire East, Warrington, Greater Manchester Fire and Rescue Authority, Greater Manchester Police Authority, Greater Manchester Waste Disposal Authority, Manchester Central Convention Complex, Commission for New Economy, Greater Manchester Passenger Transport Executive (TfGM),Transport for Greater Manchester, Greater Manchester Combined Authority and the Integrated Transport Authority",
        "description": "It is intended that Manchester City Council with award this framework to up to 3 Providers per lot. However, the Council reserves the right to award more or less Providers depending on the outcome of this tender exercise.\nRules of the Framework:\nThis framework will allow Manchester City Council to call off contracts either by further competition or Direct Award without reopening competition.\nFurther Competition (mini competition):\nWhen the framework agreement does not include all the terms governing the provision of the works, services and supplies concerned, the contracting authority must organise a further competition between the providers which are party to the framework agreement. \nIt is intended that further competitions will be used when:\n\u2022\tThe value of the contract is \u00a350,000 or more\n\u2022\tThere is sufficient time to run a competitive procedure that it would not be prejudicial to the council\u0027s interests.\n\u2022\tWhere further competition is the chosen route, all providers awarded under the framework will be invited to participate, unless it is clear that particular firms cannot meet the specific needs.\nThe tender/quotation document will describe the requirement and tell bidders the basis on which evaluation of offers will be made (e.g., price, product quality, delivery period etc., together with an indication of the relative importance of these criteria).  The Evaluation Criteria Price, Quality, 20% Social Value and 10% Environment will remain unchanged in evaluating further competition.  The weightings for Price and Quality criteria may differ to the original tender. \nCriteria used for a further competition may differ from the award criteria used to set up the framework if they are related to (i.e. derive from) the original award criteria.\nBidders will be allowed sufficient time to prepare and submit their quotations. \nPrices submitted during a further competition exercise must not exceed the relevant rates detailed in the Pricing Schedule submitted at the tender stage. \nAll documentation issued for further competition must refer to Manchester\u0027s Framework P-0549 in the invitation to quote*.\nDirect award without re-opening competition:\nIf the framework agreement sets out all the terms governing the provision of the works, services and/or supplies concerned and all the objective conditions that are required to make a decision for award of the specific contract, then awarding the contract without re-opening competition amongst the parties to the framework agreement may be used. In this instance, the choice of provider must be based on the objective criteria laid out in the procurement documentation.\nIt is intended that direct awards will be available when:\n\u2022\tThe value of the contract is under \u00a350,000\n\u2022\tThe time needed to run a further competition exercise would be prejudicial to the Council\u0027s interests.\n\u2022\tWhere direct award is the chosen route, the highest-ranking organisation from this tender exercise will be asked to confirm their availability to carry out the works. If the highest-ranking organisation is not available, the same process will be carried out with the next highest-ranking organisation. (This will continue until a suitable award is made). \nFor any direct award, the Pricing Schedule submitted at the tender stage will be used to price the works required.",
        "maximumParticipants": 6,
        "method": "withAndWithoutReopeningCompetition",
        "type": "open"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-08-04T11:00:00+01:00"
    },
    "title": "Hire of Small Plant and Tools",
    "value": {
      "amount": 450000,
      "amountGross": 540000,
      "currency": "GBP"
    }
  }
}