Extension of Contract for the provision of a Patient Administration System and Electronic Patient System

{
  "awards": [
    {
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2028-06-27T23:59:59+01:00",
        "maxExtentDate": "2030-06-27T23:59:59+01:00",
        "startDate": "2025-08-01T00:00:00+01:00"
      },
      "documents": [
        {
          "datePublished": "2025-07-08T15:40:44+01:00",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "038324-2025",
          "noticeType": "UK5",
          "url": "https://www.find-tender.service.gov.uk/Notice/038324-2025"
        }
      ],
      "hasRenewal": true,
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Software package and information systems",
              "id": "48000000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKC"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKD"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKE"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKF"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKG"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKH"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKI"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKJ"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKK"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "goods",
      "milestones": [
        {
          "dueDate": "2025-07-09T23:59:59+01:00",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "renewal": {
        "description": "The Trust is intending to commence a procurement during 2025 in order to award a long term successor contract for the provision of a patient administration system and electronic patient system. The extensions are in place primarily to allow for any extended period of\nmobilisation and transition that might be required as a result of that procurement."
      },
      "status": "pending",
      "suppliers": [
        {
          "id": "GB-COH-01754990",
          "name": "SYSTEM C HEALTHCARE LIMITED"
        }
      ],
      "title": "Extension of Contract for the provision of a Patient Administration System and Electronic Patient System",
      "value": {
        "amount": 3505850.0,
        "amountGross": 4111370.4,
        "currency": "GBP"
      }
    }
  ],
  "buyer": {
    "id": "GB-PPON-PZMT-9686-GJMP",
    "name": "ROYAL FREE LONDON NHS FOUNDATION TRUST"
  },
  "date": "2025-07-08T15:40:44+01:00",
  "id": "038324-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-055b56",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "NW3 2QG",
        "region": "UKI31",
        "streetAddress": "Pond Street"
      },
      "contactPoint": {
        "email": "helpdesk@nhspps.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PZMT-9686-GJMP",
      "identifier": {
        "id": "PZMT-9686-GJMP",
        "scheme": "GB-PPON"
      },
      "name": "ROYAL FREE LONDON NHS FOUNDATION TRUST",
      "roles": [
        "buyer"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PDBZ-2559-MBVW",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Stratford-Upon-Avon",
        "postalCode": "CV37 6NT",
        "region": "UKG13",
        "streetAddress": "Arden Court"
      },
      "contactPoint": {
        "email": "Sales@systemc.com"
      },
      "details": {
        "scale": "large",
        "url": "http://www.systemc.com",
        "vcse": false
      },
      "id": "GB-COH-01754990",
      "identifier": {
        "id": "01754990",
        "scheme": "GB-COH"
      },
      "name": "SYSTEM C HEALTHCARE LIMITED",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "The Secretary of State established an additional supply capability and capacity framework as advertised through OJEU contract under the Public Contracts Regulations 2006 (\"ASCC Framework\"). \nThe Trust conducted a further competition procedure under the ASCC Framework to award a call-off contract for the provision of a patient administration system and electronic patient record system to System C Healthcare Limited, with a maximum term of 13 years in utilising all of the extensions within the original call-off contract. \nThe call-off contract therefore expires on 27th June 2025. The services cover the Trust\u0027s needs in both acute and community provision settings.\nThe Trust intends to vary the call-off contract with System C Healthcare Limited by extending it for up to a further 5 years, with an initial extension for 3 years and an option to extend for\nup to a further 2 years in 1 year increments.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      }
    ],
    "id": "ocds-h6vhtk-055b56",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "The Trust is intending to commence a procurement during 2025 in order to award a longterm successor contract for the provision of a patient administration system and electronic patient system.\nThe Trust needs to extend the current contract with System C Healthcare Limited as the incumbent service provider for a period of 3 years (with an option to extend for a further 2 years) in order to provide service continuity over the period required to undertake the\nprocurement exercise, and in order to support the mobilisation and transition of the services to the newly appointed successor contractor following the procurement. The extended arrangements will also incorporate cost savings to the Trust.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "singleSuppliersTechnicalReasons"
      },
      {
        "id": "additionalRepeatFurtherFollowingCompetitiveProcedure"
      }
    ],
    "status": "complete",
    "title": "Extension of Contract for the provision of a Patient Administration System and Electronic Patient System"
  }
}