City of London Housing - Water Testing & Risk Assessment Services

{
  "buyer": {
    "id": "GB-PPON-PYQD-1693-MYXR",
    "name": "The Mayor and Commonalty and Citizens of the City of London"
  },
  "date": "2025-07-09T12:01:00+01:00",
  "id": "038542-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-052a4c",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "City of London",
        "postalCode": "EC2P 2EJ",
        "region": "UKI43",
        "streetAddress": "PO Box 270"
      },
      "contactPoint": {
        "email": "CityProc.Operations@cityoflondon.gov.uk",
        "name": "robert pine",
        "telephone": "020 7606 3030"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.cityoflondon.gov.uk"
      },
      "id": "GB-PPON-PYQD-1693-MYXR",
      "identifier": {
        "id": "PYQD-1693-MYXR",
        "scheme": "GB-PPON"
      },
      "name": "The Mayor and Commonalty and Citizens of the City of London",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-10-01T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "The City will pay a monthly invoice for services / works which are completed to the satisfaction of the City, the Providers invoice must detail a valid City of London Purchase Order Number."
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The contracts for both Lots are for statutory water monitoring and testing at predominantly residential properties on the Social Housing Estates \u0026 the Barbican Residential Estate owned and managed by the City of London Corporation.\nThe monitoring is required to take place in tanks in communal areas, communal tanks that sit within in individual flats and at outlet points in individual flats. The schedules for each Lot provides details of the relevant locations.\nMonitoring is to be carried out in accordance with statutory timescales.\nTesting is to be carried out where the temperature dictates, as well as in accordance with the schedules / frequencies for each Lot in this document.\nPlease note that bidders can submitt a tender submission for each lot.\nThis tendering exercise is being undertaken using the electronic tendering system \u2018City of London Corporation Sourcing \u0026 Contracts Portal\u2019 (https://cityoflondon.ukp.app.jaggaer.com/). \nSuppliers will need to register an interest on the system in order to participate and registration is free.\nThe estimated contract value given at sections 31 and 32 for the full duration of the contract including the maximum possible extensions. \nThe estimated annual contract value for Lot 1 (HRA) is therefore \u00a371,000 (re Section 85)\nThe estimated annual contract value for Lot 2 (BRE) is therefore \u00a3107,000 (re Section 85)\nThe combined Total Contract Value combining both Lots for the full contract term available (5 Years) is \u00a3890,000",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-07-09T12:01:00+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "038542-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/038542-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-07-28T12:00:00+01:00"
    },
    "hasRecurrence": true,
    "id": "itt_126",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Water-treatment work",
            "id": "45232430",
            "scheme": "CPV"
          },
          {
            "description": "Water tanks",
            "id": "44611500",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Water-treatment work",
            "id": "45232430",
            "scheme": "CPV"
          },
          {
            "description": "Water tanks",
            "id": "44611500",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI31"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Technical Criteria 100%/45%\nOrganisational Management, Resourcing, and Contingency Planning\u202f - 20%\nHealth \u0026 Safety Compliance and Risk Management\u202f - 15%\nRepairs, Service Delivery, Emergency Response, and Quality Assurance\u202f - 15%\nMobilisation, Reporting, Asset Condition Database, and Risk Survey - 20%\nRoutine Water Testing Execution, Asset Verification, and Data Management\u202f - 20%\nTechnology and Continuous Improvement - 10%\nResponsible Procurement  Criteria 15%\nReducing Carbon Emissions - 5%\nResponsible Procurement Policy - 5%\nSocial Value Menue - Pass/Fail\nSocial Value Menue Method Statement - 5%",
              "name": "Lot 1 (HRA) \u0026 Lot 2 (BRE)",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "The best (lowest) price will receive the maximum score points available in each element; the remaining quotations receive a score pro rata to the best price.",
              "name": "Lot 1 (HRA) \u0026 Lot 2 (BRE)",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-01-04T23:59:59+00:00",
          "maxExtentDate": "2031-01-04T23:59:59+00:00",
          "startDate": "2026-01-05T00:00:00+00:00"
        },
        "description": "Lot 1 (HRA) is in relation to the City\u0027s Housing Revenue Account list of properties.\nThe services \u0026 requirements are fully detailed in the specification document avaialble to all suppliers via https://cityoflondon.ukp.app.jaggaer.com/ Ref: itt_126.",
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "2 years in  annual (12 month) increments"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "The insurance detailed below are required if awarded a contract for this lot, suppliers do not need to have the below insurances before contract award.\nEmployer\u2019s (Compulsory) Liability Insurance = \u00a35,000,000\t\nPublic Liability Insurance = \u00a320,000,000\t\nProfessional Indemnity Insurance = \u00a3,1,000,000\t\nProduct Liability Insurance = \u00a320,000,000 for any one claim and in aggregate",
              "type": "economic"
            },
            {
              "description": "Proffesional \u0026 Technical Ability criteria will be implemented to this Lot.\nBidders must demonstrate experience managing at least three (3) contracts of a similar size and complexity to Lot 1 (HRA) within the last five (5) years.\nBidders are to provide the following:\nDetails of three comparable contracts, including:\nClient name and contract value.\nScope of services provided.\nNumber of assets/water testing points serviced.\nContract duration and key outcomes.\nClient references and contact details for verification.\nPerformance metrics from these contracts (e.g., compliance rates, service level adherence).\nIn accordance with the Scoring Matrix  detailed in the ITT Guidance Pack, failure to provide a Good response will result in the City not proceeding further in evaluating the Bidder in question. Therefore, any Bidder that scores below three (3) points will fail this condition of participation requirement, resulting in their tender not progressing within this procurement process.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "HRA",
        "value": {
          "amount": 355000,
          "amountGross": 426000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Technical Criteria 100%/45%\nOrganisational Management, Resourcing, and Contingency Planning\u202f - 20%\nHealth \u0026 Safety Compliance and Risk Management\u202f - 15%\nRepairs, Service Delivery, Emergency Response, and Quality Assurance\u202f - 15%\nMobilisation, Reporting, Asset Condition Database, and Risk Survey - 20%\nRoutine Water Testing Execution, Asset Verification, and Data Management\u202f - 20%\nTechnology and Continuous Improvement - 10%\nResponsible Procurement  Criteria 15%\nReducing Carbon Emissions - 5%\nResponsible Procurement Policy - 5%\nSocial Value Menue - Pass/Fail\nSocial Value Menue Method Statement - 5%",
              "name": "Lot 1 (HRA) \u0026 Lot 2 (BRE)",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "The best (lowest) price will receive the maximum score points available in each element; the remaining quotations receive a score pro rata to the best price.",
              "name": "Lot 1 (HRA) \u0026 Lot 2 (BRE)",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-01-04T23:59:59+00:00",
          "maxExtentDate": "2031-01-04T23:59:59+00:00",
          "startDate": "2026-01-05T00:00:00+00:00"
        },
        "description": "Lot 2 (BRE) is in relation to the City\u0027s Barbican Residential Estate.\nThe services \u0026 requirements are fully detailed in the specification document avaialble to all suppliers via https://cityoflondon.ukp.app.jaggaer.com/ Ref: itt_126.",
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "2 years in  annual (12 month) increments"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "The insurance detailed below are required if awarded a contract for this lot, suppliers do not need to have the below insurance before contract award.\nEmployer\u2019s (Compulsory) Liability Insurance = \u00a35,000,000\t\nPublic Liability Insurance = \u00a320,000,000\t\nProfessional Indemnity Insurance = \u00a3,1,000,000\t\nProduct Liability Insurance = \u00a320,000,000 for any one claim and in aggregate",
              "type": "economic"
            },
            {
              "description": "Proffesional \u0026 Technical Ability criteria will be implemented to this Lot.\nBidders must demonstrate experience managing at least three (3) contracts of a similar size and complexity to Lot 1 (HRA) within the last five (5) years.\nBidders are to provide the following:\nDetails of three comparable contracts, including:\nClient name and contract value.\nScope of services provided.\nNumber of assets/water testing points serviced.\nContract duration and key outcomes.\nClient references and contact details for verification.\nPerformance metrics from these contracts (e.g., compliance rates, service level adherence).\nIn accordance with the Scoring Matrix  detailed in the ITT Guidance Pack, failure to provide a Good response will result in the City not proceeding further in evaluating the Bidder in question. Therefore, any Bidder that scores below three (3) points will fail this condition of participation requirement, resulting in their tender not progressing within this procurement process.\nMandatory Site Visit\nBidders will also be required (mandatory) to attend a site vist of the Barbican Residential Estate. This site visit is critical to gaining a comprehensive understanding of the requirements at the Barbican Residential Estate. \nThe City expects attendance from each bidder\u2019s Technical Team or relevant technical staff, rather than sales representatives. Each organisation may nominate a maximum of two attendees. \nTo confirm attendance and providing the names and roles of the attendees from your organisation, please email Daniel.Castle@cityoflondon.gov.uk. \nKindly note that this email address is to be used exclusively for booking purposes. Any queries or requests for clarification must be submitted via the City of London Corporation Sourcing \u0026 Contracts Portal.\nSite Visit Details: \nDate: Wednesday, 23 July 2025 \nTime: 10:00 AM (prompt start) \nMeeting Point: Barbican Estate Office, Lauderdale Tower, Barbican, London EC2Y 8BY \nPlease note: \nThis is a pass/fail requirement. Bidders who do not attend the site visit will fail this mandatory requirement and will not progress further within the procurement process.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "BRE",
        "value": {
          "amount": 535000,
          "amountGross": 642000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "works",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2030-06-03T23:59:59+01:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "https://cityoflondon.ukp.app.jaggaer.com/\nRef: itt_126",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-08-08T12:00:00+01:00"
    },
    "title": "City of London Housing - Water Testing \u0026 Risk Assessment Services",
    "value": {
      "amount": 890000.0,
      "amountGross": 1068000.0,
      "currency": "GBP"
    }
  }
}