Procurement of Green Waste Vehicles

{
  "awards": [
    {
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2026-07-31T23:59:59+01:00",
        "startDate": "2025-07-31T00:00:00+01:00"
      },
      "documents": [
        {
          "datePublished": "2025-07-10T10:50:32+01:00",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "038846-2025",
          "noticeType": "UK5",
          "url": "https://www.find-tender.service.gov.uk/Notice/038846-2025"
        }
      ],
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Special-purpose motor vehicles",
              "id": "34144000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKF22"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "goods",
      "milestones": [
        {
          "dueDate": "2025-07-31T23:59:59+01:00",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "status": "pending",
      "suppliers": [
        {
          "id": "GB-COH-00946107",
          "name": "BIFFA WASTE SERVICES LIMITED"
        }
      ],
      "value": {
        "amountGross": 780000,
        "currency": "GBP"
      }
    }
  ],
  "buyer": {
    "id": "GB-PPON-PTMP-8573-JHVJ",
    "name": "Melton Borough Council"
  },
  "date": "2025-07-10T10:50:32+01:00",
  "id": "038846-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-055ca4",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Melton Mowbray",
        "postalCode": "LE13 1GH",
        "region": "UKF22",
        "streetAddress": "Parkside"
      },
      "contactPoint": {
        "email": "wellandprocurement@melton.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PTMP-8573-JHVJ",
      "identifier": {
        "id": "PTMP-8573-JHVJ",
        "scheme": "GB-PPON"
      },
      "name": "Melton Borough Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PRQC-5121-CMBL",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "High Wycombe",
        "postalCode": "HP12 3TZ",
        "region": "UKJ13",
        "streetAddress": "Coronation Road"
      },
      "contactPoint": {
        "email": "tendering@biffa.co.uk"
      },
      "details": {
        "scale": "large",
        "url": "http://www.biffa.co.uk",
        "vcse": false
      },
      "id": "GB-COH-00946107",
      "identifier": {
        "id": "00946107",
        "scheme": "GB-COH"
      },
      "name": "BIFFA WASTE SERVICES LIMITED",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "As part of the Environment Act 2021 the UK Government identified the mandatory introduction of Food Waste collection with the promise of funding to implement the changes.\nDue to:\n1)delays regarding the funding and the value being below what was required (including subsequent rounds of challenge) \n2) the national demand increase for vehicles\nMelton has identified that it cannot now obtain build slots in the open market for vehicles that would guarantee it to meet is legal responsibilities on the Government timelines.\nMelton BC have taken the decision to procure 5 waste trucks and have made enquiries to suppliers thorugh ESPO framework 215_24 the Specialist Vehicles (Outright Purchase) (2024) framework, lot 1.3 and while costs were acceptable, no suppliers who responded were able to deliver vehicles ahead of the -1/-4/26 deadline.\nBiffa, the current provider for Waste collection for Melton BC, have identified in contract discussions that they, due to changes in client order quantities, have earlier build slots available they would like to make available to us. The current contract with Biffa does not include the purchase of vehicles and the variation of this would be considered a material change. \nAs such Melton BC propose to direct award the purchase of these vehicles to Biffa, for market costs, for Biffa to in turn purchase these vehicles from the supplier identified as best value in the mini competition already carried out under the Framework above.\nThe vehicles would then be leased back to Biffa as if Melton BC had purchased these directly\nThe purchase with Biffa is entirely proprietary on the Build slots Biffa already has secured, the urgency under which the authroity is buying is in order to meet legal requirements which it would not otherwise now be able to do, and is deemed out of the councils control in terms of government funding not being sufficient to enable the council to procure these any earlier.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      }
    ],
    "id": "MBC-1564 Green Waste Vehicles",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "Summarised version of details already covered in the procurement description:\nThe introduction of a regulatory food waste collection service to Melton Borough Council, the subsequent delays from Funding negotiations in order to afford this change, and the UK market forces from all local government demands on the vehicle industry (regarding build lead times)have created a scenario where through no fault of it\u0027s own Melton BC is unable to got to the open market to meet its needs and still remain compliant with the Governments mandate.\nBuild slots are proprietary the customer requesting vehicles and to access more advantageous build slots to meet the regulatory timescales Melton BC need direct award to some one with slots they are willing to provide for our use.\nBiffa have identified this is an option they are willing to do for us as our current waste provider however that waste contract does not allow for this purchase. \nThere is no additional financial cost being provided for access to these slots, and the vehicles will be provided at established market cost via the supplier of Melton\u0027s current waste fleet (for compatibility regarding repairs and mainteance) with Biffa acting as a middle man. \nWe do not believe there are other options out there to reduce the build and delivery time of vehicles in this way but would be happy to hear from other suppliers willing to offer up comparible slots on a similar basis.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "singleSuppliersIntellectualPropertyExclusiveRights"
      },
      {
        "id": "urgency"
      }
    ],
    "status": "complete",
    "title": "Procurement of Green Waste Vehicles"
  }
}