Pan-Ayrshire Servicing, Maintenance and Repair of Community Equipment Framework Agreement

{
  "buyer": {
    "id": "GB-FTS-4854",
    "name": "South Ayrshire Council"
  },
  "date": "2025-07-11T14:25:47+01:00",
  "description": "The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29197. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nThis procurement will include a Community Benefit requirement.\nIt has become clear that there is scope within the Procurement Reform (Scotland) Act 2014 which applies to public contracts, to use contracts to deliver wider social benefits such as:\n-\tTargeted recruitment and training (providing employment and training opportunities/Apprenticeships)\n-\tSME and social enterprise development\n-\tCommunity engagement\nAs part of your tender response, Tenderers are requested to provide an outline of all community benefits they can offer for this contract.\n(SC Ref:804204)",
  "id": "039316-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000804204",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-055dbb",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Ayr",
        "postalCode": "KA7 1DR",
        "region": "UKM94",
        "streetAddress": "County Buildings, Wellington Square"
      },
      "contactPoint": {
        "email": "procurement@south-ayrshire.gov.uk",
        "telephone": "+44 3001230900",
        "url": "http://www.publictendersscotland.publiccontractsscotland.gov.uk"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00405",
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.south-ayrshire.gov.uk/procurement/"
      },
      "id": "GB-FTS-4854",
      "identifier": {
        "legalName": "South Ayrshire Council"
      },
      "name": "South Ayrshire Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Irvine",
        "postalCode": "KA12 8EE",
        "region": "UKM93",
        "streetAddress": "Cunninghame House, Friars Croft"
      },
      "contactPoint": {
        "email": "procurement@north-Ayrshire.gov.uk",
        "telephone": "+44 1294310000"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337",
        "url": "http://www.north-ayrshire.gov.uk"
      },
      "id": "GB-FTS-1083",
      "identifier": {
        "legalName": "North Ayrshire Council"
      },
      "name": "North Ayrshire Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Kilmarnock",
        "postalCode": "KA3 7BU",
        "region": "UKM93",
        "streetAddress": "Corporate Procurement Team, London Road HQ"
      },
      "contactPoint": {
        "email": "procurement@east-ayrshire.gov.uk",
        "telephone": "+44 1563576000"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223",
        "url": "http://www.east-ayrshire.gov.uk"
      },
      "id": "GB-FTS-2556",
      "identifier": {
        "legalName": "East Ayrshire Council"
      },
      "name": "East Ayrshire Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Ayr",
        "postalCode": "KA6 6AB",
        "region": "UKM94",
        "streetAddress": "Eglinton House, Ailsa Hospital, Dalmellington Road"
      },
      "contactPoint": {
        "email": "procurement@aapct.scot.nhs.uk",
        "telephone": "+44 1294323219"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00060",
        "url": "http://www.nhsaaa.net"
      },
      "id": "GB-FTS-2063",
      "identifier": {
        "legalName": "NHS Ayrshire \u0026 Arran"
      },
      "name": "NHS Ayrshire \u0026 Arran",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Ayr"
      },
      "id": "GB-FTS-11690",
      "identifier": {
        "legalName": "Ayr Sheriff Court"
      },
      "name": "Ayr Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-08-19T12:00:00+01:00"
    },
    "bidOpening": {
      "date": "2025-08-19T12:00:00+01:00"
    },
    "classification": {
      "description": "Community health services",
      "id": "85323000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true,
      "performanceTerms": "During the period of the Framework Agreement, the Service Provider shall monitor and measure their performance against the Key Performance Indicators (KPIs) detailed below:\nCost \u2013 Category Weight (20%)\nInvoice Accuracy \u2013 50%\nCost Reduction Initiatives \u2013 50%\nQuality \u2013 Category Weight (30%)\nFit for Purpose \u2013 50%\nContract Outcome \u2013 40%\nContinual Improvement / Innovation \u2013 10%\nService \u2013 Category Weight (40%)\nComplaints \u2013 15%\nCommunication \u2013 30%\nManagement Information \u2013 25%\nAccuracy \u2013 30%\nSustainability \u2013 Category Weight (10%)\nSustainable Processes \u2013 50%\nCommunity Benefits \u2013 50%"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "East Ayrshire Council, NHS Ayrshire and Arran, North Ayrshire Council, and South Ayrshire Council (the Partners) are seeking to appoint a Service Provider who will be responsible for providing the following services.\n- Deliver a comprehensive and thorough Inspection, Service, Maintenance and Repair Service of items of Community equipment, for clients located throughout Ayrshire.  Equipment will normally be in domestic or alternative designated environments such as Care Homes where care provision can take place.  Additionally, there may be an occasional requirement to service / repair equipment out with the boundary of Ayrshire.\n- Provide a repair service on a call-out basis, including provision of an \u201cout of hours\u201d service.\nThe Services shall be carried out in accordance with the relevant manufacturer\u2019s instructions for the equipment concerned, the Provision and Use of Work Equipment Regulations 1998 (PUWER), the Lifting Operations and Lifting Equipment Regulations 1998 (LOLER) and Portable Appliance Testing.",
    "hasRecurrence": true,
    "id": "CE-169-24",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Miscellaneous medical devices and products",
            "id": "33190000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of measuring, testing and checking apparatus",
            "id": "50410000",
            "scheme": "CPV"
          },
          {
            "description": "Medical furniture",
            "id": "33192000",
            "scheme": "CPV"
          },
          {
            "description": "Lifting equipment for health care sector",
            "id": "33192600",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM"
          }
        ],
        "deliveryLocation": {
          "description": "Ayrshire"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "40",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "60",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1440
        },
        "description": "East Ayrshire Council, NHS Ayrshire and Arran, North Ayrshire Council, and South Ayrshire Council (the Partners) are seeking to appoint a Service Provider who will be responsible for providing the following services.\n-\tDeliver a comprehensive and thorough Inspection, Service, Maintenance and Repair Service of items of Community equipment, for clients located throughout Ayrshire.  Equipment will normally be in domestic or alternative designated environments such as Care Homes where care provision can take place.  Additionally, there may be an occasional requirement to service / repair equipment out with the boundary of Ayrshire.\n-\tProvide a repair service on a call-out basis, including provision of an \u201cout of hours\u201d service.\nThe Services shall be carried out in accordance with the relevant manufacturer\u2019s instructions for the equipment concerned, the Provision and Use of Work Equipment Regulations 1998 (PUWER), the Lifting Operations and Lifting Equipment Regulations 1998 (LOLER) and Portable Appliance Testing.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Two (2) years (+1) (+1)"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "May 2029"
    },
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "It is a requirement of this procurement that Tenderers hold, or can commit to obtain, prior to the commencement of any subsequently concluded Framework Agreement, the insurance and financial requirements indicated below:\nInsurances:\nEmployers Liability Insurance (Compulsory) = 10 million GBP in respect of each claim without limit to the number of claims.\nPublic Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims.\nMotor Vehicle Insurance = Minimum Third-Party Motor Vehicle Liability in respect of any motor vehicle or plated plant used.\nEvidence for insurance requirements will be requested at the \u201cRequest For Documentation\u201d Stage.\nDocumentation requested for the above insurances will include the names of insurers, policy numbers, expiry dates, limits of any one incident, annual aggregate caps, excesses and claims handling procedures.\nFinancial Standing:\nThe Council will access a Creditsafe report for a Tenderer\u2019s organisation and use the information contained within to assist with the assessment of the Tenderer\u2019s economic and financial standing.\nIn the event that this analysis is unavailable or unsatisfactory the Council will request the following information below:\nA copy of the organisation\u2019s audited accounts or equivalent for the most recent 2 years, along with details of any significant changes since the last year end.\nOR\nA statement of the organisation\u0027s turnover; profit and cash flow for the most recent full year of trading or where a full year trading has not been completed the same information for the period applicable. NOTE if this information is not available in an audited format Tenderers may be required to provide an end of period balance sheet or make the response specified below.\nOR\nIf Tenderers are unable to provide the information requested above, they may be required to provide additional information and documentation that will give the Authority the assurance that they are capable of carrying out any subsequent awarded contract. For example, a statement of their organisation\u0027s cash flow forecast for the current year and a letter from the organisation\u0027s bank outlining the current cash and credit position or other alternative means of demonstrating financial standing.\nOnce the Council has received and considered such financial information as is made available in line with the requirements above, the Council shall have discretion to ask Tenderers to provide either a parent company guarantee and/or a guarantee from an agreed financial institution as it considers appropriate (acting reasonably).\nIn the event that additional measures are requested, the Council shall, in its sole discretion, determine the terms of those measures that it deems as acceptable.  If Tenderers cannot provide measures to the satisfaction of the Council then their submission may be rejected.\nEvidence for this requirement may be requested at the \u201cRequest For Documentation\u201d Stage.",
          "type": "economic"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Tenderers will be required to provide evidence of having the necessary capacity and capability to deliver the requirements for the Pan-Ayrshire Servicing, Maintenance and Repair of Community Equipment Framework Agreement.  The below requirements will be requested at the \u201cRequest for Documentation\u201d Stage:\nTwo (2) examples of the provision of similar services may be requested and must be from within the last 3 years for goods and services and within the last 5 years of work contracts.\nIf Tenderers are unable to provide two (2) examples the tenderer may be required to explain why examples cannot be provided.\nTenderers may also be required to provide:\nTechnical Skills\nA statement of the relevant professional and technical skills available within your organisation; or where applicable, consortium members and/or named sub-contractors in relation to this procurement exercise.\nGuidance\nThe buyer will use the information you provide to evaluate whether your organisation; consortium members and/or named sub-contractors have the relevant professional and technical skills required for this procurement exercise.\nTechnical Resources\nA statement of the relevant technical resources such as the tools, plant, facilities and technical equipment available to your organisation, or where applicable, consortium members and/or named sub-contractors in relation to this procurement exercise.\nGuidance\nThe buyer will use the information you provide to evaluate whether your organisation; consortium members and/or named sub-contractors have the relevant technical resources for this procurement exercise.\nTechnical Confirmation\nIf available, copies of completion certificates or customers\u0027 written declaration which validates the examples you have provided.\nGuidance\nIf you cannot provide certificates or customer declarations the Authority may choose to contact customers cited directly in order to validate the experience examples you have provided without any further reference to you.",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "http://www.publictendersscotland.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "bidValidityPeriod": {
        "endDate": "2025-10-20T23:59:59+01:00"
      },
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "maximumParticipants": 1
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-08-19T12:00:00+01:00"
    },
    "title": "Pan-Ayrshire Servicing, Maintenance and Repair of Community Equipment Framework Agreement"
  }
}