Buyer Name: West Yorkshire Combined Authority
Buyer Address: Wellington House, 40-50 Wellington Street, Leeds, UKE42, LS1 2DE, United Kingdom
Contact Name: Przemek Dudek
Contact Email: Przemek.Dudek@westyorks-ca.gov.uk
Contact Telephone: +44 01132517272
The current version of the Portfolio Information Management System (PIMS) was implemented by the West Yorkshire Combined Authority in 2018. The system was developed to improve the transparency and consistency of information for projects that were being delivered by the Combined Authority and its delivery partners, and because of that, improve the efficiency of monitoring and reporting information. Since then, WYCA has expanded its portfolio significantly — from 200 to over 800 project sites — and the existing system has struggled to keep pace. Key challenges include: • Outdated technology architecture. • Manual, resource-intensive updates. • Limited reporting and dashboarding capabilities. • A lack of scalability for growing governance and assurance needs. In response, WYCA’s Strategic Portfolio Office (SPO) has engaged internal stakeholders throughout WYCA and reviewed lessons learned to define the vision for a future-ready system. We are now seeking a development partner to provide a new system that delivers improved functionality, efficiency, and user experience. Project Objectives The new PIMS should enable the following key outcomes: 1. Up-to-Date Project Visibility Provide reliable, real-time access to performance, financials, and status across all live and completed projects. 2. Streamlined Reporting Offer configurable dashboards and automated reporting (including Power BI integration) for users at all levels — from project teams to senior leaders. 3. Data-Driven Decision Making Support robust evaluation and assurance through consistent data capture aligned with WYCA’s Evaluation Strategy. 4. System Integration Seamlessly integrate with WYCA’s existing tools and infrastructure, including Microsoft Office 365, CI Anywhere, and CRM platforms. 5. Operational Efficiency Reduce administrative burden through bulk updates, workflow automation, and smart form validation. 6. User Adoption & Confidence Be intuitive and trusted — so much so that it could be confidentl
No linked documents found for this notice.
External Link: https://www.find-tender.service.gov.uk/Notice/040488-2025
Link Description: Tender notice on Find a Tender
Lot LOT-0000 Status: active
Lot LOT-0000 Value: GBP 600,000
Lot LOT-0000 Value (Gross): GBP 720,000
Lot LOT-0000 Contract Start: 2025-10-31T00:00:00Z
Lot LOT-0000 Contract End: 2029-10-30T23:59:59Z
Lot LOT-0000 SME Suitable: Yes
Lot LOT-0000 Award Criterion (quality): Stage 1 Pass/Fail & Quality Questions (20%)
Lot LOT-0000 Award Criterion (quality): Stage 2 Quality Questions (10%)
Lot LOT-0000 Award Criterion (quality): Stage 2 Requirements Matrix (20%)
Lot LOT-0000 Award Criterion (quality): Stage 2 Presentations (10%)
Lot LOT-0000 Award Criterion (quality): Stage 2 Social Value (10%)
Lot LOT-0000 Award Criterion (price): Stage 2 Pricing evaluation (30%)
Document Description: Not published
Document Description: Tender notice on Find a Tender
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