Christmas Lights Switch-On Event and Big Day Out

{
  "buyer": {
    "id": "GB-PPON-PZJD-3364-WHJT",
    "name": "Dartford Borough Council"
  },
  "date": "2025-07-17T09:23:41+01:00",
  "id": "040716-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0556c2",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Dartford",
        "postalCode": "DA1 1DR",
        "region": "UKJ43",
        "streetAddress": "Civic Centre, Home Gardens"
      },
      "contactPoint": {
        "email": "procurement@dartford.gov.uk",
        "name": "Dartford Borough Council Procurement Team",
        "telephone": "01322 343434"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.dartford.gov.uk"
      },
      "id": "GB-PPON-PZJD-3364-WHJT",
      "identifier": {
        "id": "PZJD-3364-WHJT",
        "scheme": "GB-PPON"
      },
      "name": "Dartford Borough Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": false,
    "amendments": [
      {
        "description": "Original value did not allow for potential price increases.",
        "id": "040716-2025"
      }
    ],
    "description": "The Christmas Switch-on is a free family event which takes place the first Saturday following Remembrance Sunday in November of each year. Dartford has hosted the event for over 20 years.\nThe Big Day Out, now in its 4th year is a free 2-day family fun weekend held in Central Park in July each year",
    "documents": [
      {
        "description": "Kent Business Portal opportunity",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://procontract.due-north.com/Advert?advertId=bb3430c3-a651-f011-813a-005056b64545\u0026p=8691483f-2f3d-e711-80e1-005056b64545"
      },
      {
        "datePublished": "2025-07-17T09:23:41+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "040716-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/040716-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-07-17T23:59:00+01:00"
    },
    "id": "DN779775",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Entertainment services",
            "id": "92300000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ43"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Entertainment services",
            "id": "92300000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ43"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "Tender submissions will be evaluated using a price quality split of 40% for price and 60% quality."
        },
        "contractPeriod": {
          "endDate": "2026-08-17T23:59:59+01:00",
          "maxExtentDate": "2027-08-17T23:59:59+01:00",
          "startDate": "2025-08-18T00:00:00+01:00"
        },
        "description": "The contractor will hire and manage the following:\n\u2022\tStage\nLimited space means a specified size is required; 6.1m wide x 4.88m deep with roof frame to span over the stage and with front of stage barriers for use on hard standing, including 2m gate for disabled access.\nThe stage must be delivered, built, derigged and taken from site the same day. Access to the site is available from 6.30am.\n\u2022\tPA/Sound\nPA, FOH Stage Monitor System, Control side of stage, Microphones \u0026 DI\u0027s, RF Equipment and Technical Services\n\u2022\tStage Lighting\nTechnical specification as deemed appropriate by the contractor\n\u2022\tGenerator\nTechnical specification as deemed appropriate by the contractor\n\u2022\tStage Management",
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Use of 2 x 12 month extensions is dependent on the successful delivery of the initial year events"
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Christmas Lights Switch On",
        "value": {
          "amount": 84000,
          "amountGross": 100800,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "description": "Tender submissions will be evaluated using a price quality split of 40% for price and 60% quality."
        },
        "contractPeriod": {
          "endDate": "2026-08-17T23:59:59+01:00",
          "maxExtentDate": "2027-08-17T23:59:59+01:00",
          "startDate": "2025-08-18T00:00:00+01:00"
        },
        "description": "The successful contractor will hire and manage the following:\n\u2022\tStage\nA stage with a maximum size of 7m wide x 45m deep with roof frame to span over the stage and with front of stage barriers, for use on grass.\nThe stage must be delivered and built on the Friday before the event then derigged and taken from site at the close of the event on the Sunday.\n\u2022\tPA/Sound\nPA, FOH Stage Monitor System, Control side of stage, Microphones \u0026 DI\u0027s, RF Equipment and Technical Services\n\u2022\tStage Lighting\nTechnical specification as deemed appropriate by the contractor, likely minimal given that the event takes place in daylight.\n\u2022\tGenerator\nTechnical specification as deemed appropriate by the contractor\n\u2022\tMobile screen\nThere will be one mobile screen side stage, wholly managed by the contractor. The Council is open to appropriate recommendations in respect of the screen, but the following has worked well in previous years;\n5m x 3m LED screen with 4.8mm Pixel pitch and Audio. The screen to be delivered, installed and taken away, and at least one on-site technician to remain for the 2 days of the event.",
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "Use of 2 x 12 month extensions is dependent on the successful delivery of the initial year events"
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Big Day Out",
        "value": {
          "amount": 100800,
          "amountGross": 120960,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "Tender submissions must be uploaded to the Kent Business Portal, http://www.kentbusinessportal.org.uk/ by the submission deadline of 12 mid-day on Monday 28th July 2025",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2025-07-28T12:00:00+01:00"
    },
    "title": "Christmas Lights Switch-On Event and Big Day Out",
    "value": {
      "amount": 184800,
      "amountGross": 221760,
      "currency": "GBP"
    }
  }
}