Light Touch Concession Contract for the Provision of Catering and Venue Services at Pembroke Lodge

{
  "buyer": {
    "id": "GB-PPON-PRNG-7762-JCRY",
    "name": "TRP TRADING COMPANY LIMITED"
  },
  "date": "2025-07-18T16:05:21+01:00",
  "id": "041411-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05625d",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "W2 2UH",
        "region": "UKI32",
        "streetAddress": "The Old Police House, Hyde Park"
      },
      "contactPoint": {
        "email": "dforrest@royalparks.org.uk",
        "name": "Danny Forrest",
        "telephone": "07715306015"
      },
      "details": {
        "classifications": [
          {
            "description": "Public undertaking",
            "id": "publicUndertaking",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PRNG-7762-JCRY",
      "identifier": {
        "id": "PRNG-7762-JCRY",
        "scheme": "GB-PPON"
      },
      "name": "TRP TRADING COMPANY LIMITED",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-01-15T23:59:59+00:00"
    },
    "description": "This procurement is being conducted in accordance with the Procurement Act 2023 as a Light Touch Concession Contract, utilising a two-stage Competitive Flexible Procedure.\nThe opportunity relates to the provision of catering and venue services at Pembroke Lodge, a prominent Grade II listed Georgian property situated within Richmond Park. The successful concessionaire will be responsible for the delivery of high-quality hospitality services, including but not limited to caf\u00e9 operations, weddings, private functions, and corporate events, under a concession arrangement.\nThe procurement will be undertaken in two stages:\nStage One: Selection of suitably qualified suppliers based on experience, capability, and financial standing.\nStage Two: Invitation to shortlisted suppliers to submit detailed proposals. The Authority reserves the right to enter into negotiations during this stage to refine tenders and ensure best value.\nTo view this notice, please click here: \nhttps://www.delta-esourcing.com/delta/viewNotice.html?noticeId=967053984",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-07-18T16:05:21+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "041411-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/041411-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-08-10T12:00:00+01:00"
    },
    "expressionOfInterestDeadline": "2025-08-12T12:00:00+01:00",
    "id": "ocds-h6vhtk-05625d",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Catering services",
            "id": "55520000",
            "scheme": "CPV"
          },
          {
            "description": "Event services",
            "id": "79952000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2033-10-31T23:59:59+00:00",
          "maxExtentDate": "2036-10-31T23:59:59+00:00",
          "startDate": "2026-11-01T00:00:00+00:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Option to extend for up to three additional 12-month periods"
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amountGross": 55000000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "This Procurement is being conducted in accordance with the Procurement Act 2023 as a Light Touch Concession, using a two stage Competitive Flexible Procedure. This document describes how Stage 2 (Invitation to Tender) of the procurement will be conducted, including an indicative timetable, our requirements, award criteria and how to respond to this opportunity."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "specialRegime": [
      "concession",
      "lightTouch"
    ],
    "status": "active",
    "submissionMethodDetails": "https://www.delta-esourcing.com/",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed",
      "languages": [
        "en"
      ]
    },
    "title": "Light Touch Concession Contract for the Provision of Catering and Venue Services at Pembroke Lodge",
    "value": {
      "amountGross": 55000000.0,
      "currency": "GBP"
    }
  }
}