Riverside School - Cleaning Service

{
  "buyer": {
    "id": "GB-PPON-PTRV-8184-YZDG",
    "name": "Riverside School"
  },
  "date": "2025-07-22T09:53:02+01:00",
  "id": "041847-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-056376",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Bromley",
        "postalCode": "BR5 3HS",
        "region": "UKI61",
        "streetAddress": "Main Road"
      },
      "contactPoint": {
        "email": "Tenders@minervapcs.com",
        "name": "Ben Jones",
        "telephone": "+441256467107"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.riversideschool.org.uk/"
      },
      "id": "GB-PPON-PTRV-8184-YZDG",
      "identifier": {
        "id": "PTRV-8184-YZDG",
        "scheme": "GB-PPON"
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      "name": "Riverside School",
      "roles": [
        "buyer"
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    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Basingstoke",
        "postalCode": "RG24 8PE",
        "region": "UKJ37",
        "streetAddress": "117 Devonshire House, Aviary Court"
      },
      "contactPoint": {
        "email": "tenders@minervapcs.com",
        "name": "Ben Jones",
        "telephone": "+441256467107"
      },
      "details": {
        "url": "http://www.minervapcs.com"
      },
      "id": "GB-COH-07144956",
      "identifier": {
        "id": "07144956",
        "scheme": "GB-COH"
      },
      "name": "Minerva Procurement Consultancy Services Limited",
      "roleDetails": "Procurement consultancy managing the tender process for Riverside School",
      "roles": [
        "procuringEntity",
        "processContactPoint"
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    }
  ],
  "tag": [
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  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-01-14T23:59:59+00:00"
    },
    "description": "Riverside School is currently out to tender for the provision of a full daily cleaning service.\nThe contract is being offered for three years with the option to extend for a further two periods of 12 months.  The contract commencement date is 05 April 2026.\nThe contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.\nTUPE is expected to apply, details of which can be found in the tender documentation.\nThere are five employees in the cleaning team that are members of the Local Government Pension Scheme and all details are in the tender documentation.",
    "documents": [
      {
        "description": "All documents are being provided on publication of this Tender Notice.  They will be hosted, and are freely available, on the In-tend portal for Minerva Procurement Consultancy Services Limited.",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://in-tendhost.co.uk/minervapcs/aspx/Home"
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-07-22T09:53:02+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "041847-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/041847-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-08-05T17:00:00+01:00"
    },
    "expressionOfInterestDeadline": "2025-09-02T17:00:00+01:00",
    "hasRecurrence": true,
    "id": "MPN-10335",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School cleaning services",
            "id": "90919300",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ4"
          }
        ],
        "id": "LOT-0001",
        "relatedLot": "LOT-0001"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender.",
              "name": "Quality",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender.",
              "name": "Price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-04-04T23:59:59+00:00",
          "maxExtentDate": "2031-04-04T23:59:59+00:00",
          "startDate": "2026-04-05T00:00:00+00:00"
        },
        "hasRenewal": true,
        "id": "LOT-0001",
        "renewal": {
          "description": "The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each."
        },
        "status": "active",
        "value": {
          "amount": 466773,
          "amountGross": 560127.6,
          "currency": "AED"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "Duty to Consider Lots\nAs part of the initial project set up and approval stage of the tender process, Riverside School discussed with Minerva Procurement Consultancy Services Limited the possibility of splitting the tender into more than one lot/contract. It was agreed that lots were not appropriate for this tender process.\nFull details of the description of the process being used are contained within the documents accompanying this tender.\nStage 1 Conditions of participation with evaluation\nSuppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.\nStage 2 Invitation to Tender with evaluation\nSuppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Envisaged shortlist of the three highest scoring bidders to be invited to:\nStage 3 Presentation Day\nStage 4 Assessment Summaries and Publication of Contract Award Notice (commencing 8 working day standstill period)\nStage 5 Publication of Contract Details Notice\nFurther details of the CFP can be found in the documentation accompanying this tender."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2027-07-22T23:59:59Z"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "Full details of how to submit are contained within the documents accompanying this tender. \nhttps://in-tendhost.co.uk/minervapcs/aspx/Home",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Riverside School - Cleaning Service",
    "value": {
      "amount": 466773,
      "amountGross": 560127.6,
      "currency": "GBP"
    }
  }
}