People Team Administration System and Software Maintenance

{
  "awards": [
    {
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2030-06-30T23:59:59+00:00",
        "maxExtentDate": "2032-06-30T23:59:59+00:00",
        "startDate": "2025-08-01T00:00:00+00:00"
      },
      "documents": [
        {
          "datePublished": "2025-07-22T11:17:37+01:00",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "041898-2025",
          "noticeType": "UK5",
          "url": "https://www.find-tender.service.gov.uk/Notice/041898-2025"
        }
      ],
      "hasRenewal": true,
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Time accounting or human resources software package",
              "id": "48450000",
              "scheme": "CPV"
            }
          ],
          "id": "LOT-0001",
          "relatedLot": "LOT-0001"
        }
      ],
      "mainProcurementCategory": "goods",
      "milestones": [
        {
          "dueDate": "2025-07-23T23:59:59+00:00",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "relatedLots": [
        "LOT-0001"
      ],
      "renewal": {
        "description": "+1+1 If necessary to continue service."
      },
      "status": "pending",
      "suppliers": [
        {
          "id": "GB-COH-01852206",
          "name": "MHR International UK LTD"
        }
      ],
      "title": "People Team Administration System and Software Maintenance",
      "value": {
        "amount": 578653.42,
        "amountGross": 694384.1,
        "currency": "GBP"
      }
    }
  ],
  "buyer": {
    "id": "GB-PPON-PMNY-8335-DYMJ",
    "name": "The Sheffield College"
  },
  "date": "2025-07-22T11:17:37+01:00",
  "id": "041898-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-056391",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Sheffield",
        "postalCode": "S2 2RL",
        "region": "UKE32",
        "streetAddress": "Granville Road"
      },
      "contactPoint": {
        "email": "employerengagement@sheffcol.ac.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.sheffcol.ac.uk"
      },
      "id": "GB-PPON-PMNY-8335-DYMJ",
      "identifier": {
        "id": "PMNY-8335-DYMJ",
        "scheme": "GB-PPON"
      },
      "name": "The Sheffield College",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Nottingham",
        "postalCode": "NG11 6JS",
        "region": "UKF16",
        "streetAddress": "Britannia House Mere Way Campus, Ruddington"
      },
      "contactPoint": {
        "email": "bidteam@mhrglobal.com",
        "telephone": "01159456000"
      },
      "details": {
        "scale": "large",
        "vcse": false
      },
      "id": "GB-COH-01852206",
      "identifier": {
        "id": "01852206",
        "scheme": "GB-COH"
      },
      "name": "MHR International UK LTD",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "HR software, Payroll Software, Recruitment and Induction modules, GDPR modules along with other functionality.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      }
    ],
    "id": "TSC-10-TE-25/26",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "LOT-0001",
        "status": "complete",
        "suitability": {
          "sme": true,
          "vcse": true
        }
      }
    ],
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "The intent is to not go to tender, as there will be increased cost \u2013 as we\u2019ve incurred this time with Insights who charge us 4% of anything we spend with MHR \u2013 on top of MHR\u2019s own costs.  Therefore by going direct with MHR this time round will prevent these costs from occurring.\nGoing to tender will automatically increase the cost that we pay for the iTrent product \u2013 as we\u2019ve already done this time round with Insights.  We\u2019ve paid an additional 4% on top of any costs we\u2019ve paid to MHR \u2013 just for Insights managing our contract.  We receive no additional services from Insights and have incurred extensive delays in Insights moving our customer service needs forward.  Therefore, to go direct with MHR, will prevent these additional costs and mean quicker response times as we can go direct.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "additionalRepeatExtensionPartialReplacement"
      }
    ],
    "status": "complete",
    "title": "People Team Administration System and Software Maintenance"
  }
}