Pinner Wood School Catering Tender

{
  "buyer": {
    "id": "GB-UKPRN-131577",
    "name": "Pinner Wood School"
  },
  "date": "2025-07-22T16:15:15+01:00",
  "id": "042143-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05641b",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Pinner",
        "postalCode": "HA5 3RA",
        "region": "UKI74",
        "streetAddress": "Latimer Gardens"
      },
      "contactPoint": {
        "email": "info@cohesionconsulting.co.uk",
        "name": "Procurement Team",
        "telephone": "+441892251001"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-UKPRN-131577",
      "identifier": {
        "id": "131577",
        "scheme": "GB-UKPRN"
      },
      "name": "Pinner Wood School",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "TUNBRIDGE WELLS",
        "postalCode": "TN1 1QU",
        "region": "UKJ46",
        "streetAddress": "16 Mount Pleasant"
      },
      "contactPoint": {
        "email": "info@cohesionconsulting.co.uk",
        "name": "Glenn Campbell",
        "telephone": "01892251001"
      },
      "id": "GB-COH-13682273",
      "identifier": {
        "id": "13682273",
        "scheme": "GB-COH"
      },
      "name": "Cohesion Consulting Ltd",
      "roleDetails": "Cohesion are managing the procurement on behalf of the school",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-11-05T23:59:59+00:00"
    },
    "description": "Pinner Wood School is a primary school in Pinner, Middlesex in the London Borough of Harrow, with a student population of approximately 670 aged between 3 and 11 years of age. The school is supported by a team of 80 teaching and support staff, including the catering team. There is one busy main restaurant, equipped with a modern, well-maintained kitchen, serving as the hub of its catering provision. As part of this tender, the school is seeking to replace its two aging range cookers with two new induction hobs and compatible pans. This upgrade is expected to be included within the successful bidder\u2019s proposed capital investment package to support an efficient and sustainable catering delivery service. \nThe School Business Manager in collaboration with the Headteacher and Senior Leadership Team (SLT), is committed to enhancing the school\u2019s catering services. As part of this commitment, the school is tendering its catering contract to secure a provider that can deliver the very best service for every student at the school. The new contract will commence on 1st of January 2026 for an initial three-year term, with an option to extend for a further two years, subject to satisfactory performance and client agreement on budgets and service levels. \nThis contract is designed to reward proactive management, ensuring high meal uptake, consistently high food quality and tangible contract support. The School, alongside CCL, expects the successful Contractor to reasonably guarantee their financial proposal and maintain excellent service standards.\nThe procurement process follows a two stage \u2018Competitive Flexible\u2019 approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting. This process is  managed under the Light Touch Regime, and the School reserves the right to refine the award criteria throughout.\nThe school also requires the winning bidder to support the school by crediting the costs of the catering procurement in their first monthly invoice.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-07-22T16:15:15+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "042143-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/042143-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-08-19T13:00:00+00:00"
    },
    "expressionOfInterestDeadline": "2025-08-19T13:00:00+00:00",
    "id": "CCL_112",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School catering services",
            "id": "55524000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          }
        ],
        "id": "LOT-0001",
        "relatedLot": "LOT-0001"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Quality 80% and cost 20%, all details are in the ITT documents.",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "Quality 80% and cost 20%, all details are in the ITT documents."
        },
        "contractPeriod": {
          "endDate": "2028-12-31T23:59:59+00:00",
          "maxExtentDate": "2030-12-31T23:59:59+00:00",
          "startDate": "2025-12-01T00:00:00+00:00"
        },
        "hasRenewal": true,
        "id": "LOT-0001",
        "renewal": {
          "description": "The contract may be extended for a maximum of two years based on satisfactory performance and mutual agreement"
        },
        "status": "active",
        "value": {
          "amount": 700000,
          "amountGross": 840000,
          "currency": "AED"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "There is a two stage process with a selection stage followed by an ITT with a maximum of four bidders"
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "specialRegime": [
      "lightTouch"
    ],
    "status": "active",
    "submissionMethodDetails": "https://in-tendhost.co.uk/cohesionconsulting/aspx/Home is where all documents are obtained and returned from",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Pinner Wood School Catering Tender",
    "value": {
      "amount": 700000,
      "amountGross": 840000,
      "currency": "GBP"
    }
  }
}