CFM0398 - Plotbox Digital Bereavement System

{
  "awards": [
    {
      "id": "042320-2025-1",
      "relatedLots": [
        "1"
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-153965",
          "name": "GSS NI t/a PlotBox"
        }
      ]
    }
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "measure": "bids",
        "relatedLot": "1",
        "value": 1
      },
      {
        "id": "2",
        "measure": "smeBids",
        "relatedLot": "1",
        "value": 1
      },
      {
        "id": "3",
        "measure": "foreignBidsFromEU",
        "relatedLot": "1",
        "value": 1
      },
      {
        "id": "4",
        "measure": "foreignBidsFromNonEU",
        "relatedLot": "1",
        "value": 0
      },
      {
        "id": "5",
        "measure": "electronicBids",
        "relatedLot": "1",
        "value": 1
      }
    ]
  },
  "buyer": {
    "id": "GB-FTS-2273",
    "name": "Fife Council"
  },
  "contracts": [
    {
      "awardID": "042320-2025-1",
      "dateSigned": "2025-07-10T00:00:00+01:00",
      "id": "042320-2025-1",
      "status": "active",
      "value": {
        "amount": 250000,
        "currency": "GBP"
      }
    }
  ],
  "date": "2025-07-23T12:00:16+01:00",
  "description": "(SC Ref:805127)",
  "id": "042320-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000804050",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-055cbc",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Glenrothes",
        "postalCode": "KY7 5LT",
        "region": "UK",
        "streetAddress": "Fife House, North Street"
      },
      "contactPoint": {
        "email": "owen.maxwell-sw@fife.gov.uk",
        "name": "Owen Maxwell"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187",
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.fife.gov.uk"
      },
      "id": "GB-FTS-2273",
      "identifier": {
        "legalName": "Fife Council"
      },
      "name": "Fife Council",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Ballymena",
        "postalCode": "BT43 7QA",
        "region": "UK",
        "streetAddress": "ECOS Centre Kernohans Lane, Broughshane Road"
      },
      "details": {
        "scale": "sme"
      },
      "id": "GB-FTS-153965",
      "identifier": {
        "legalName": "GSS NI t/a PlotBox"
      },
      "name": "GSS NI t/a PlotBox",
      "roles": [
        "supplier"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Kirkcaldy",
        "postalCode": "KY1 3BQ",
        "streetAddress": "Whytecauseway"
      },
      "contactPoint": {
        "email": "kirkcaldy@scotcourts.gov.uk",
        "telephone": "+44 592260171"
      },
      "id": "GB-FTS-79382",
      "identifier": {
        "legalName": "Kirkcaldy Sheriff Court"
      },
      "name": "Kirkcaldy Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Glenrothes",
        "postalCode": "KY7 5LT",
        "streetAddress": "North Street"
      },
      "contactPoint": {
        "email": "owen.maxwell-sw@fife.gov.uk"
      },
      "id": "GB-FTS-13831",
      "identifier": {
        "legalName": "Fife Council"
      },
      "name": "Fife Council",
      "roles": [
        "mediationBody",
        "reviewContactPoint"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "classification": {
      "description": "Software-related services",
      "id": "72260000",
      "scheme": "CPV"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "This procurement is for the purchase of the Plotbox system. This is a digital bereavement system that allows management of crematorium, cemetery and burials.",
    "id": "ocds-h6vhtk-055cbc",
    "items": [
      {
        "deliveryAddresses": [
          {
            "region": "UKM72"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "type": "price"
            }
          ]
        },
        "description": "This contract is for the provision of the Plotbox Pro bereavement digitisation system. Plotbox is a cloud-based cemetery, crematorium and bereavement management solution that helps crematoria and cemeteries operate to high standards. The area of Fife has 2 crematoria located in Dunfermline and Kirkcaldy. The crematoria in Dunfermline covers the west of Fife and the Kirkcaldy crematoria covers the east. There are currently 115 cemeteries that Fife Council are responsible for with 62 of these cemeteries actively hosting burials.",
        "hasOptions": false,
        "id": "1",
        "status": "cancelled"
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "limited",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "Proposed direct award due to the uniqueness of the system that is being purchased. Fife Council\u0027s Procurement have researched multiple frameworks for possible alternatives to ensure a transparent, open and fair procurement process if conducted. Plotbos offer unique services that no known alternative could provide according to the market research that was conducted. Things such as portals for Funeral Directors and Memorial Masons were not something that was commonly found on any other alternative/framework.",
    "procurementMethodRationaleClassifications": [
      {
        "description": "The procurement falls outside the scope of application of the directive",
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL"
      }
    ],
    "reviewDetails": "Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts:\nAn economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session",
    "status": "complete",
    "title": "CFM0398 - Plotbox Digital Bereavement System"
  }
}