Installation, Repairs and Maintenance of Door Entry Systems

{
  "buyer": {
    "id": "GB-PPON-PTQG-8236-WVNZ",
    "name": "Lancaster City Council"
  },
  "date": "2025-07-24T12:24:33+01:00",
  "id": "042718-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-056558",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Lancaster",
        "postalCode": "LA1 1PJ",
        "region": "UKD44",
        "streetAddress": "Lancaster Town Hall"
      },
      "contactPoint": {
        "email": "moneill@lancaster.gov.uk",
        "name": "Matthew O\u0027Neill"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.lancaster.gov.uk"
      },
      "id": "GB-PPON-PTQG-8236-WVNZ",
      "identifier": {
        "id": "PTQG-8236-WVNZ",
        "scheme": "GB-PPON"
      },
      "name": "Lancaster City Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "additionalProcurementCategories": [
      "goods"
    ],
    "description": "Lancaster City Council seeks a qualified contractor to deliver maintenance and responsive repairs for intercom systems across 129 communal blocks (853 flats). The contract includes six-monthly inspections, emergency call-out cover, real-time reporting, and coordination with residents. Responsibilities cover intercom fascia, door entry systems, fireman\u2019s switch testing, and spare parts management. Contractors must meet set response times, maintain certifications, and comply with all health and safety regulations. Quality assurance, inventory control, and data privacy compliance are essential. The ability to perform minor security and structural repairs to access points is desirable. Performance will be regularly monitored, and innovation is encouraged.",
    "documents": [
      {
        "datePublished": "2025-07-24T12:24:33+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "042718-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/042718-2025"
      }
    ],
    "expressionOfInterestDeadline": "2025-08-21T11:00:00Z",
    "id": "DN781604  ",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Intercom equipment",
            "id": "32360000",
            "scheme": "CPV"
          },
          {
            "description": "Installation services of electricity distribution and control equipment",
            "id": "51112000",
            "scheme": "CPV"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "Below Threshold Evaluation"
        },
        "contractPeriod": {
          "endDate": "2027-09-30T23:59:59+01:00",
          "maxExtentDate": "2028-09-30T23:59:59+01:00",
          "startDate": "2025-10-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "optional 1 year extension"
        },
        "status": "active",
        "value": {
          "amount": 80000,
          "amountGross": 96000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "In order to provide unrestricted, full, direct and free of charge access to the tender documents the Authority is providing the documents in the opportunities area of the ProContract North eTendering portal at Welcome to ProContract https://procontract.due-north.com/Home/About\nIn order to view the documents and submit a response applicants must be registered as suppliers on ProContract. Applicants should then express an interest in the opportunity and download the word documents for completion and submission.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "title": "Installation, Repairs and Maintenance of Door Entry Systems",
    "value": {
      "amount": 80000,
      "amountGross": 96000,
      "currency": "GBP"
    }
  }
}