USW - Provision of Maintenance and Support for Quercus

{
  "awards": [
    {
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2026-08-10T23:59:59+01:00",
        "startDate": "2025-08-11T00:00:00+01:00"
      },
      "documents": [
        {
          "datePublished": "2025-07-24T15:16:12+01:00",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "042851-2025",
          "noticeType": "UK5",
          "url": "https://www.find-tender.service.gov.uk/Notice/042851-2025"
        }
      ],
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Software programming and consultancy services",
              "id": "72200000",
              "scheme": "CPV"
            },
            {
              "description": "Educational software package",
              "id": "48190000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKL15"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "services",
      "milestones": [
        {
          "dueDate": "2025-08-07T23:59:59+01:00",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "status": "pending",
      "suppliers": [
        {
          "id": "GB-PPON-PWVJ-4777-XLMQ",
          "name": "Surecampus Ltd"
        }
      ],
      "title": "Provision of Quercus Maintenance and Support",
      "value": {
        "amount": 186125.0,
        "amountGross": 223350.0,
        "currency": "GBP"
      }
    }
  ],
  "buyer": {
    "id": "GB-CHC-1140312",
    "name": "University of South Wales"
  },
  "date": "2025-07-24T15:16:12+01:00",
  "id": "042851-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05659e",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Pontypridd",
        "postalCode": "CF37 1DL",
        "region": "UKL15",
        "streetAddress": "University of South Wales,"
      },
      "contactPoint": {
        "email": "gemma.selway@southwales.ac.uk",
        "name": "Gemma Selway"
      },
      "details": {
        "classifications": [
          {
            "description": "Public undertaking",
            "id": "publicUndertaking",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Welsh devolved regulations apply",
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "https://www.southwales.ac.uk/"
      },
      "id": "GB-CHC-1140312",
      "identifier": {
        "id": "1140312",
        "scheme": "GB-CHC"
      },
      "name": "University of South Wales",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "IE",
        "countryName": "Ireland",
        "locality": "Drumree",
        "postalCode": "A85 PX75",
        "region": "IE",
        "streetAddress": "Clonross"
      },
      "contactPoint": {
        "email": "adrienne@surecampus.ie"
      },
      "details": {
        "scale": "sme",
        "vcse": false
      },
      "id": "GB-PPON-PWVJ-4777-XLMQ",
      "identifier": {
        "id": "PWVJ-4777-XLMQ",
        "scheme": "GB-PPON"
      },
      "name": "Surecampus Ltd",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "The University of South Wales intends to award a contract directly for the provision of ongoing support, maintenance, and additional technical work related to the Quercus software system.\nAs the original developer and implementer of the Quercus system, which is currently in operational use, the supplier holds unique technical knowledge and detailed understanding of the software\u0027s architecture, configuration, and integration with internal systems. This knowledge is essential to the continued reliable operation, support, and enhancement of the system.\nThe intended contract includes additional works that form a natural extension of the original implementation and which cannot be carried out by another supplier without significant risk of disruption, inefficiency, or duplication of effort. Due to the technical complexity and system-specific knowledge required, no alternative supplier is known to be capable of delivering these services to the required standard.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      }
    ],
    "id": "026",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete",
        "suitability": {
          "sme": true
        }
      }
    ],
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "This direct award is justified under the Procurement Act due to the presence of technical reasons and the necessity for additional works that can only be carried out by the original supplier.\nThe supplier in question is the original developer and proprietor of the Quercus software system, which is currently in use. As the initial vendor of the software, the supplier holds unique technical knowledge, proprietary rights, and expertise that are essential to the ongoing operation, support, and maintenance of the system for USW.\nThe requirement for additional work is directly related to updates, and ongoing support services integral to the continued and effective functioning of the Quercus system. These works cannot be carried out by any other supplier without risking system compatibility, data integrity, and operational continuity.\nFurthermore, the supplier remains the only known provider in the market with the technical capability and legal rights to modify or maintain the Quercus system. Any attempt to engage a third party would not only introduce unnecessary risks and significantly increase costs and delays due to the steep learning curve.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "additionalRepeatExtensionPartialReplacement"
      },
      {
        "id": "singleSuppliersTechnicalReasons"
      }
    ],
    "status": "complete",
    "title": "USW - Provision of Maintenance and Support for Quercus"
  }
}