Visitor Information System

{
  "buyer": {
    "id": "GB-PPON-PQCD-6982-LPZW",
    "name": "Corporate Officer of the House of Commons"
  },
  "date": "2025-07-24T15:43:39+01:00",
  "id": "042876-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05213c",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "LONDON",
        "postalCode": "SW1A 0AA",
        "region": "UKI32",
        "streetAddress": "Parliament Square"
      },
      "contactPoint": {
        "email": "delljb@parliament.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.parliament.uk/"
      },
      "id": "GB-PPON-PQCD-6982-LPZW",
      "identifier": {
        "id": "PQCD-6982-LPZW",
        "scheme": "GB-PPON"
      },
      "name": "Corporate Officer of the House of Commons",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "LONDON",
        "postalCode": "SW1A 0AA",
        "region": "UKI32",
        "streetAddress": "Parliament Square"
      },
      "contactPoint": {
        "email": "delljb@parliament.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.parliament.uk/"
      },
      "id": "GB-PPON-PRMR-5585-NTMY",
      "identifier": {
        "id": "PRMR-5585-NTMY",
        "scheme": "GB-PPON"
      },
      "name": "Corporate Officer of the House of Lords",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-01-12T23:59:59Z"
    },
    "contractTerms": {
      "financialTerms": "The cost model is split into 4 parts: 1. Implementation charges (Milestone Payments) 2. Support \u0026 Maintenance (Fixed Monthly Service Charge) 3. Licencing (Volume Based Pricing) 4. Rate Card (Time \u0026 Materials) Further details on the pricing and associated payment terms can be found in the Authority\u0027s tender documentation."
    },
    "description": "This contract is for the provision of a Commercial Off The Shelf (COTS) solution that enables the capture and recording of visitor information onto the Parliamentary estate. This contract will be for a 5-year initial term with up to 2-years extension options, in the format of 1+1.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-07-24T15:43:39+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "042876-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/042876-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-09-01T12:00:00+01:00"
    },
    "expressionOfInterestDeadline": "2025-09-01T12:00:00+01:00",
    "id": "PI1301712",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Software package and information systems",
            "id": "48000000",
            "scheme": "CPV"
          },
          {
            "description": "Programming services of packaged software products",
            "id": "72210000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Written Tender Responses",
              "numbers": [
                {
                  "number": 50.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Commercial Proposal",
              "numbers": [
                {
                  "number": 30.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Demonstration",
              "numbers": [
                {
                  "number": 10.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-02-08T23:59:59Z",
          "maxExtentDate": "2033-02-08T23:59:59Z",
          "startDate": "2026-02-09T00:00:00Z"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "The Authority may modify the scope and nature of this Contract by either changing, removing, and/or adding additional premises, venues and/or locations. The Authority may modify the scope and nature of this Contract by purchasing Hardware (in respect of printing wearable identifiers and/or Hardware that will be used for the purpose of checking visitors in and out of the Parliamentary Estate) in the event that the Authority (in its complete discretion) makes a decision that Hardware is required to assist\u00a0 the Authority with either visitor\u00a0 and/or security management. The Authority may require the supplier to assist the Authority with any projects and/or works that relate to the integration, configuration and/or customisation of the Deliverables."
        },
        "renewal": {
          "description": "Up to 2 Years"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Details of the legal and financial capacity requirements are included within the Authority\u0027s Procurement Specific Questionnaire (PSQ).",
              "type": "economic"
            },
            {
              "description": "Details of the technical ability conditions are included within the Authority\u0027s Procurement Specific Questionnaire (PSQ).",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 5000000.0,
          "amountGross": 6000000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "\u200b\u200bThe Corporate Officer of the House of Commons and the Corporate Officer of the House of Lords (acting jointly)\u200b invite interested suppliers to submit a request to participate in the tender for a Commercial Off The Shelf (COTS) solution that enables the capture and recording of visitor information onto the Parliamentary estate, termed a Visitor Information System (VIS) internally. This procurement is being conducted in accordance with s.20 Procurement Act 2023 (\u201cPA 2023\u201d) using the Competitive Flexible Procedure. The first stage of the procurement is to conduct a shortlist evaluation against a set of mandatory criteria and previous technical experience. Following this evaluation, the top 3 scoring Bidders will be invited to submit a full written tender response, and participate in a scored product demonstration. Further details of the procurement process can be found in the Authority\u0027s Invitation to Tender document. In order to assist Bidders in navigating through the tender documentation and understanding the project context, the Authority is holding a virtual supplier event on Thursday 7th August. To register your interest in this event, please navigate to the Authority\u0027s eSourcing Portal, and send a message via the Portal with the names and contact details of your attendees."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "https://atamis-ukparliament.my.site.com/s/Welcome Bidders should access the tender documentation via the Authority\u0027s eSourcing Portal (above). For any access issues, please contact support@atamis.co.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Visitor Information System",
    "value": {
      "amount": 5000000.0,
      "amountGross": 6000000.0,
      "currency": "GBP"
    }
  }
}