Crawley Borough Council - Bus Shelters and Free Standing Units Concession Contract 2026

{
  "buyer": {
    "id": "GB-PPON-PRCZ-5935-JVMN",
    "name": "Crawley Borough Council"
  },
  "date": "2025-07-25T11:04:54+01:00",
  "id": "043059-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-055bd5",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Crawley",
        "postalCode": "RH10 1UZ",
        "region": "UKJ28",
        "streetAddress": "The Create Building, The Boulevard"
      },
      "contactPoint": {
        "email": "procurement@crawley.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.crawley.gov.uk"
      },
      "id": "GB-PPON-PRCZ-5935-JVMN",
      "identifier": {
        "id": "PRCZ-5935-JVMN",
        "scheme": "GB-PPON"
      },
      "name": "Crawley Borough Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "amendments": [
      {
        "description": "Time adjusted to the correct deadline, accounting for British Summertime",
        "id": "043059-2025"
      }
    ],
    "awardPeriod": {
      "endDate": "2026-04-08T23:59:59+01:00"
    },
    "description": "Crawley Borough Council is seeking a Contractor to provide and maintain high quality, safe and secure bus passenger waiting facilities (bus shelters), that are kept clean and well maintained throughout the Contract term (15 years commencing 7th July 2026), to encourage passenger growth, and helping achieve the aspirations of the National Bus Strategy, West Sussex County Council\u2019s Bus Service Improvement Plan, and the Campaign for Better Transport\u2019s National Bus Stop Standard. The service element of the contract is specifically for the supply, installation, maintenance and cleaning of Bus Shelters and Advertising Display Screens in Crawley. The Concessionaire shall supply, install, maintain and clean all the New Bus Shelters and New Advertising Display Screens to the standards required of the Council. Included in this contract opportunity are the Free Standing Units in Crawley.\nIn return, the Council is offering the Concessionaire the advertising display rights associated with its borough-wide network of bus shelters. The rights available will allow for the operation of Advertising Display Screens on bus shelters within the administrative boundary of Crawley Borough Council. Planning permission and advertising consent would be needed for any proposed changes to the advertising units, or for additional shelters to be considered for advertising. In addition, the rights available will allow the installation of free-standing double-sided 6-sheet digital units (FSU\u2019s) within Crawley borough. The installation of all FSU\u2019s will  require planning permission and advertising consent. The concession element of the contract shall therefore involve the Concessionaire installing and selling the space upon Advertising Display Screens on Bus Shelters and a concession of Digital 6-sheet free-standing units.\nPrior to the launch of this procurement exercise, a soft market exercise was conducted (under the Public Contract Regulations 2015 as it was conducted before the Procurement Act 2023 came into effect) as per the following notice: 2024/S 000-038700",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-07-25T11:04:54+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "043059-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/043059-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-07-24T17:00:00+01:00"
    },
    "expressionOfInterestDeadline": "2025-08-07T12:00:00+01:00",
    "id": "ocds-h6vhtk-055bd5",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Bus shelters",
            "id": "44212321",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services",
            "id": "50000000",
            "scheme": "CPV"
          },
          {
            "description": "Advertising management services",
            "id": "79341200",
            "scheme": "CPV"
          },
          {
            "description": "Cleaning and sanitation services in urban or rural areas, and related services",
            "id": "90600000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ28"
          }
        ],
        "id": "LOT-0001",
        "relatedLot": "LOT-0001"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Price 40%; Quality 60%. A full description of the award criteria, to be applied at the final tender stage of this procurement exercise, is included in the procurement documents.",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "Price 40%; Quality 60%. A full description of the award criteria, to be applied at the final tender stage of this procurement exercise, is included in the procurement documents."
        },
        "contractPeriod": {
          "endDate": "2041-07-06T23:59:59+00:00",
          "startDate": "2026-07-07T00:00:00+00:00"
        },
        "id": "LOT-0001",
        "status": "active",
        "value": {
          "amount": 10000000,
          "amountGross": 12000000,
          "currency": "AED"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "This Competitive Flexible procurement exercise shall include the following stages:\n1) Invitation to Participate Stage (this stage)\n2) Invitation to Submit Initial Tender Stage (to be run with up to three suppliers shortlisted from the first stage)\n3) Dialogue Stage\n4) Invitation to Submit Final Tender Stage"
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "specialRegime": [
      "concession"
    ],
    "status": "active",
    "submissionMethodDetails": "How to obtain the Procurement Documents \nInterested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current. The Procurement documents can be accessed when logged into In-Tend by selecting \u2018View Details\u2019 on the relevant tender advert and clicking the \u2018Express Interest\u2019 tab. Once in the tender there are five tabs, namely \u2018Tender\u2019, \u2018ITT \u2013 documents\u2019, \u2018Correspondence\u2019, \u2018Clarifications\u2019 and \u2018History\u2019. \nSelect the 2nd tab (ITT - documents) where you will find useful information under \u2018Tender Details\u2019. Continue to scroll down to the heading \u2018Tender Documents Received\u2019 where you will be able to view / download the documents. Please download all the documents and read very carefully. \nOpting In and Opting Out \nPlease note you are required to \u2018Opt In\u2019 before you can access the \u2018My tender Return\u2019 to start populating your response. \nThe \u2018Opt Out\u2019 functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. \nYou can choose to \u2018Opt In\u2019 at any time during the tender process if you initially decided to \u2018Opt Out\u2019. \nFurther Guidance \nIn addition, guidance on how to participate in a tender, download and upload documents / returns and if required, register your company (free of charge) can be found on the In-tend site under the \u2018Help\u2019 or \u2018Information for Suppliers\u2019 buttons. \nReceiving Notification Emails \nTo ensure you receive email alerts and notifications from our system, please add the email domain \u0027@in-tendorganiser.co.uk\u0027  to your Safe Senders list.\nCentral Digital Platform Supplier Share Code\nYou will be asked to provide a Central Digital Platform Supplier Share Code but please be advised you will have the option to share a PDF upload as well. For further information on getting setup on the Central Digital Platform, please consult the guidance at https://www.gov.uk/government/publications/procurement-act-2023-short-guides/suppliers-how-to-register-your-organisation-and-first-administrator-on-find-a-tender-in-three-easy-steps-html",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Crawley Borough Council - Bus Shelters and Free Standing Units Concession Contract 2026",
    "value": {
      "amount": 10000000,
      "amountGross": 12000000,
      "currency": "GBP"
    }
  }
}