Video Production Framework (LSHW.003.2025)

{
  "buyer": {
    "id": "GB-COH-08719645",
    "name": "Life Sciences Hub Wales Ltd"
  },
  "date": "2025-07-29T14:05:38+01:00",
  "id": "043887-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05681e",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Cardiff",
        "postalCode": "CF10 4PL",
        "region": "UKL22",
        "streetAddress": "3 Assembly Square"
      },
      "contactPoint": {
        "email": "adam.james-price@lshubwales.com",
        "name": "Adam James-Price"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Welsh devolved regulations apply",
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "http://www.lifescienceshubwales.com"
      },
      "id": "GB-COH-08719645",
      "identifier": {
        "id": "08719645",
        "scheme": "GB-COH"
      },
      "name": "Life Sciences Hub Wales Ltd",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "Life Sciences Hub Wales seeks to procure and implement a framework agreement for the provision of Video Production.\nA range of videos are required by Life Sciences Hub Wales to help articulate how the organisation adds value to the life sciences innovation ecosystem in Wales through storytelling, bringing projects to life through case studies, stakeholder interviews and explainer videos.  \nAll videos must be of high quality, clearly demonstrating how Life Sciences Hub Wales has supported health, care and industry organisations to introduce and promote innovation.\nThe intention is to award a position on the framework to a single supplier.  Each instance of activity as required by Life Sciences Hub Wales will be called off via the framework as a distinct package of work.\nFull details of the requirement are provided in the Invitation to Tender document uploaded to Sell2Wales.",
    "documents": [
      {
        "description": "Invitation to Tender document, includes full details of the requirement and award criteria.",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=341271"
      },
      {
        "description": "Qualification Questionnaire, tenderers are required to complete and return a Qualification Questionnaire as part of their tender response.\nThe Qualification Questionnaire includes a number of qualifying questions that tenderers must answer as instructed in order for their response to be taken forward into consideration.",
        "documentType": "biddingDocuments",
        "id": "L-2",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=341272"
      },
      {
        "description": "Quality Response Template, to be completed by the tenderer. \nOnly responses provided using the Quality response template will be accepted for evaluation.",
        "documentType": "biddingDocuments",
        "id": "L-3",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=341277"
      },
      {
        "description": "Commercial Response Template, for the Commercial Assessment Tenderers are required to complete and return a Commercial response workbook by inserting the requested information as per the workbook guidance.  ",
        "documentType": "biddingDocuments",
        "id": "L-4",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=341274"
      },
      {
        "description": "Life Sciences Hub Wales Brand Guidelines.",
        "documentType": "biddingDocuments",
        "id": "L-5",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=341275"
      },
      {
        "description": "Life Sciences Hub Wales Data Processing Agreement (DPA) template.",
        "documentType": "biddingDocuments",
        "id": "L-6",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=341276"
      },
      {
        "datePublished": "2025-07-29T14:05:38+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "043887-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/043887-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-08-20T17:00:00+01:00"
    },
    "id": "(LSHW.003.2025)",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Advertising, propaganda and information film and video-tape production",
            "id": "92111200",
            "scheme": "CPV"
          },
          {
            "description": "Advertising video-tape production",
            "id": "92111220",
            "scheme": "CPV"
          },
          {
            "description": "Propaganda video-tape production",
            "id": "92111240",
            "scheme": "CPV"
          },
          {
            "description": "Information video-tape production",
            "id": "92111260",
            "scheme": "CPV"
          },
          {
            "description": "Entertainment film and video-tape production",
            "id": "92111300",
            "scheme": "CPV"
          },
          {
            "description": "Entertainment video-tape production",
            "id": "92111320",
            "scheme": "CPV"
          },
          {
            "description": "Services in connection with motion-picture and video-tape production",
            "id": "92112000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The agreement (if awarded) shall go to the Supplier submitting the Most Advantageous Tender (MAT) based on the award criteria outlined in Part 14.2.1 of the Invitation to Tender document.\nThe Quality assessment shall carry 70% of the available 100%. The Quality assessment will be undertaken following the scoring methodology provided in Annex 1 of the Invitation to Tender document",
              "name": "Quality Award Criteria",
              "numbers": [
                {
                  "number": 70.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "The Commercial assessment shall carry the remaining 30% of the available 100%. \nThe Commercial assessment will be evaluated on a proportional vs best basis and will be evaluated using the calculation provided in Part 14.2.7 of the Invitation to Tender document.",
              "name": "Commercial Award Criteria",
              "numbers": [
                {
                  "number": 30.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2026-09-30T23:59:59+01:00",
          "maxExtentDate": "2028-09-30T23:59:59+01:00",
          "startDate": "2025-10-06T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The proposed framework agreement length is an initial 12-months, with the option to extend up to a further 24-months, in separate 12-month instalments on each occasion, at the sole discretion of Life Sciences Hub Wales."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "All video production must be completed in adherence to the Life Sciences Hub Wales brand guidelines.  (The brand guidelines have been issued in support of the Invitation to Tender for reference).\nThe Contractor must either have valid Cyber Essentials or ISO27001 certification (if not both) in place at the time of contract award, as minimum\nThe successful supplier is required to comply with all applicable legislation (including without limitation the Data Protection Act 2018 and Welsh Language Act 1993) in their dealings with the Life Sciences Hub Wales.\nDuring the term of the agreement the successful Supplier must ensure that data is managed appropriately at all times, in-line with the Data Protection Act 2018 (Chapter 2) (UK GDPR).  \nThe successful supplier will be responsible for capturing, recording and retaining consent for the processing of personal data from any/all individuals being filmed in each instance, with consent forms to be provided to Life Sciences Hub Wales alongside the completed video case studies.\nThe successful supplier must accept the terms and obligations of the Life Sciences Hub Wales Data Processing Agreement.\nAll filming and video production must be completed in adherence to any/all relevant Welsh Government Accessibility standards."
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 60000,
          "amountGross": 72000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "Tender submissions are to be submitted in electronic format to the Postbox facility on sell2wales.gov.uk (https://www.sell2wales.gov.wales) by 14:00 on Tuesday 2nd September 2025. Responses received after the deadline may not be considered.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2025-09-02T14:00:00+01:00"
    },
    "title": "Video Production Framework (LSHW.003.2025)",
    "value": {
      "amount": 60000,
      "amountGross": 72000,
      "currency": "GBP"
    }
  }
}