Digital Support for the Local Plan

{
  "buyer": {
    "id": "GB-PPON-PBBD-9961-PPPD",
    "name": "Breckland District Council"
  },
  "date": "2025-07-29T14:40:07+01:00",
  "id": "043913-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05623a",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Dereham",
        "postalCode": "NR19 1EE",
        "region": "UKH17",
        "streetAddress": "Elizabeth House, Walpole Loke"
      },
      "contactPoint": {
        "email": "procurement@breckland.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PBBD-9961-PPPD",
      "identifier": {
        "id": "PBBD-9961-PPPD",
        "scheme": "GB-PPON"
      },
      "name": "Breckland District Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "Breckland Council (the \"Council\") is inviting quotations for the supply of digital support for the Local Plan. This will be divided into 3 lots:   \nLot 1.\tA community engagement platform. \nLot 2.\tA digital consultation reviewer with summary capabilities \nLot 3.\tA back of house platform for Local Plan writing and editing\nThe Council is currently using an online community engagement platform to assist in reaching its diverse community across our geographically large district comprising 5 market towns and over 100 rural parishes. The aim is to keep this method of consultation available to increase community engagement in the Local Plan process and reach a greater number of people from all parts of the district and across all socio-economic groups and give them the opportunity to interact and share views, facilitate feedback, analyse this feedback and collaborate on future ideas. \nAs part of the Local Plan process, numerous responses are received from the public consultations. We are looking at digital options to reduce the time taken to sort, read and summarise these responses.",
    "documents": [
      {
        "description": "Digital Support for the Local Plan RFQ including instructions on submission, the specification, T\u0026Cs, evaluation methodology, quality questions and pricing.",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-3560",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3560"
      },
      {
        "description": "Appendix E - KPIs for Digital Support for the Local Plan",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-3561",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3561"
      },
      {
        "description": "Appendix F - Terms of Engagement template\nAn example of the contract",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-3562",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3562"
      },
      {
        "description": "Appendix G - Below Threshold PSQ for Digital Support for the Local Plan",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-3563",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3563"
      },
      {
        "datePublished": "2025-07-29T14:40:07+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "043913-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/043913-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-08-19T17:00:00+01:00"
    },
    "id": "011-PA-25",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Industry specific software package",
            "id": "48100000",
            "scheme": "CPV"
          },
          {
            "description": "Software programming and consultancy services",
            "id": "72200000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH17"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Industry specific software package",
            "id": "48100000",
            "scheme": "CPV"
          },
          {
            "description": "Software programming and consultancy services",
            "id": "72200000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH17"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "Industry specific software package",
            "id": "48100000",
            "scheme": "CPV"
          },
          {
            "description": "Software programming and consultancy services",
            "id": "72200000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH17"
          }
        ],
        "id": "3",
        "relatedLot": "3"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "There are 9 Pass fail questions and Lot 1 will have 3 response required quality questions with a weighting of 60% and one social value question weighted at 10%. Price is weighted at 30%."
        },
        "contractPeriod": {
          "endDate": "2027-04-12T23:59:59+01:00",
          "maxExtentDate": "2027-10-12T23:59:59+01:00",
          "startDate": "2025-10-13T00:00:00+01:00"
        },
        "description": "The platform should enable community engagement in an accessible format to reach a wide audience. The platform should be user friendly with a legible, intuitive set up, allowing as many persons as possible to find the information that they are looking for and allowing them to easily give their opinions. The platform should also allow people to be kept up to date and have a record of their responses, with the ability to respond again and track changes to the key documents.  \nIt is expected that the platform will demonstrate that it has reached a wider audience than the standard consultation method of a Council website, and the benefits should be clearly listed. The Platform should be accessible on a wide range of devices, and this should be demonstrable to further ensure accessibility.",
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "There is a potential to extend for a further period of six (6) months."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "PSQ should be completed"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "A community engagement platform",
        "value": {
          "amountGross": 25000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "description": "There are 9 Pass fail questions and Lot 2 will have 3 response required quality questions with a weighting of 60% and one social value question weighted at 10%. Price is weighted at 30%"
        },
        "contractPeriod": {
          "endDate": "2027-04-12T23:59:59+01:00",
          "maxExtentDate": "2027-10-12T23:59:59+01:00",
          "startDate": "2025-10-13T00:00:00+01:00"
        },
        "description": "The consultation reviewer should use AI technology to sort, summarise and analyse trends of consultation responses to the local plan consultation. The platform should be able to summarise them, highlighting that AI has been used for anyone reviewing the summary. Key words will be identified to group consultation responses into categories and subcategories, enabling the reader to see that they are site specific where applicable.  \nThis system will reduce the time taken to track and review consultation responses and will allow for results to be seen through a search as well as in full. Responses can be catalogued and placed in relevant areas for reference when the policies are being reviewed against the responses. While we would still utilise a human / humans to review all responses, the time reduction will come from sorting and summarising them and applying them to relevant parts and themes of the policy document.",
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "There is a potential to extend for a further period of six (6) months."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "PSQ should be completed"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "A digital consultation reviewer with summary capabilities",
        "value": {
          "amountGross": 20000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "description": "There are 9 Pass fail questions and Lot 3 will have 3 response required quality questions with a weighting of 60% and one social value question weighted at 10%. Price is weighted at 30%"
        },
        "contractPeriod": {
          "endDate": "2027-04-12T23:59:59+01:00",
          "maxExtentDate": "2027-10-12T23:59:59+01:00",
          "startDate": "2025-10-13T00:00:00+01:00"
        },
        "description": "The system will provide a back of house function to write, edit, publish and track changes to the Local Plan. The writer will ideally work collaboratively with other elements to engage the responses to the Plan",
        "hasRenewal": true,
        "id": "3",
        "renewal": {
          "description": "There is a potential to extend for a further period of six (6) months."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "PSQ should be completed"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "A back of house platform for Local Plan writing and editing",
        "value": {
          "amountGross": 20000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "The Council is using In-Tend for this Procurement which means that the RFQ is available in electronic form. Suppliers are required to register with In-Tend for access to the RFQ and associated documents for this Procurement at:\nhttps://in-tendhost.co.uk/brecklandcouncil/aspx/Home. \nAll quotations and any questions or clarifications relating to this procurement must be submitted electronically via the Council\u0027s procurement portal.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2025-08-27T12:00:00+01:00"
    },
    "title": "Digital Support for the Local Plan",
    "value": {
      "amountGross": 65000,
      "currency": "GBP"
    }
  }
}