Payroll Services

{
  "buyer": {
    "id": "GB-COH-10410830",
    "name": "THE PRIESTLEY ACADEMY TRUST"
  },
  "date": "2025-07-29T16:37:53+01:00",
  "id": "044004-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-055e24",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PHQP-2974-YLGG",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Bradford",
        "postalCode": "BD8 8HT",
        "region": "UKE41",
        "streetAddress": "C/O Green Lane Primary School"
      },
      "contactPoint": {
        "email": "rowena.dixon@priestley.academy",
        "name": "Rowena Dixon"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.priestley.academy/"
      },
      "id": "GB-COH-10410830",
      "identifier": {
        "id": "10410830",
        "scheme": "GB-COH"
      },
      "name": "THE PRIESTLEY ACADEMY TRUST",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": false,
    "amendments": [
      {
        "description": "Following the deadline of 28th July for any questions of clarification, a full list of all questions received, and all answers provided, is now uploaded.",
        "id": "044004-2025"
      }
    ],
    "description": "The Priestley Academy Trust is a multi-academy trust consisting of six primary schools, based in Bradford, West Yorkshire.\nWe are looking for a supplier to deliver high quality and comprehensive payroll services that will ensure all staff are paid accurately and on time, and that the trust meets all its related statutory and regulatory obligations.\nWe are looking to enter into a contract for three years initially, but with an option to extend for a further two years, subject to Trustee approval.  The contract will commence on 1st April 2026.\nFurther details about the trust can be found in the documentation uploaded to this site.\nThe estimated contract value is \u00a325,000 per annum plus VAT.\nThe closing date for this tender will be Friday 15th August 2025.\nTenders should be submitted to the following email address: tenders@priestley.academy.\nAny queries about this procurement should be directed to:\n- Rowena Dixon, Chief Finance Officer\nrowena.dixon@priestley.academy",
    "documents": [
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-3001",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3001"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-3003",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3003"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-3004",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3004"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-3124",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3124"
      },
      {
        "description": "For information: a list of all clarification questions asked by suppliers up to the deadline of 28th July with Trust responses included.",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-3578",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3578"
      },
      {
        "datePublished": "2025-07-29T16:37:53+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "044004-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/044004-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-07-28T17:00:00+01:00"
    },
    "id": "ocds-h6vhtk-055e24",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Payroll management services",
            "id": "79211110",
            "scheme": "CPV"
          },
          {
            "description": "Personnel and payroll services",
            "id": "79631000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "Award of contract will be made to the supplier who achieves the highest score for price and quality.\nA detailed description of the scoring methodology is provided in document \"Payroll Tender Scoring Methodology\", uploaded to this site."
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2031-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "An extension may be granted if the trust considers it better value, in terms of operational and financial efficiency, to continue with the same supplier for a further period.  Each year\u0027s extension to be decided by trustees."
        },
        "status": "active",
        "value": {
          "amountGross": 150000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "Tenders should be submitted to the following email address:\ntenders@priestley.academy",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed"
    },
    "tenderPeriod": {
      "endDate": "2025-08-15T12:00:00+01:00"
    },
    "title": "Payroll Services",
    "value": {
      "amountGross": 150000,
      "currency": "GBP"
    }
  }
}