Provision of a Professional Independent Advocacy Service

{
  "buyer": {
    "id": "GB-FTS-1038",
    "name": "Renfrewshire Council"
  },
  "date": "2025-08-01T13:33:49+01:00",
  "description": "Tenderers will be required to complete a Cyber Security questionnaire, to determine the suitability of their systems and processes for the processing and holding of data of people using the Service and/or interacting with Renfrewshire Council systems (including email).  This will be evaluated, on a Pass/Fail basis.\nThe buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29685. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nCommunity benefits will be a scored part of the Tender Evaluation process.\n(SC Ref:804535)",
  "id": "045232-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
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  "ocid": "ocds-h6vhtk-056b5b",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Paisley",
        "postalCode": "PA1 1JB",
        "region": "UKM83",
        "streetAddress": "Renfrewshire House, Cotton Street"
      },
      "contactPoint": {
        "email": "shona.brydson@renfrewshire.gov.uk",
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400",
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.renfrewshire.gov.uk"
      },
      "id": "GB-FTS-1038",
      "identifier": {
        "legalName": "Renfrewshire Council"
      },
      "name": "Renfrewshire Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "See VI.4.3 below"
      },
      "id": "GB-FTS-13881",
      "identifier": {
        "legalName": "See VI.4.3 below"
      },
      "name": "See VI.4.3 below",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-09-08T12:00:00+01:00"
    },
    "bidOpening": {
      "date": "2025-09-08T12:00:00+01:00",
      "description": "Opening process as required by Renfrewshire Council Standing Orders."
    },
    "classification": {
      "description": "Health and social work services",
      "id": "85000000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Renfrewshire Council is seeking to put a contract in place for the provision of a Professional Independent Advocacy Service for Adults, to be delivered from an office situated at a central location in Renfrewshire that is easily reached by all forms of public and individual transport.\nThis Contract will also require specific advocacy for people with drug and alcohol issues.\nThere is an existing Service for this provision, and it is the view of the Council that a Service Transfer (TUPE) may apply, however Tenderers should seek their own legal advice on this matter.",
    "hasRecurrence": false,
    "id": "RC-CPU-25-063",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Miscellaneous health services",
            "id": "85140000",
            "scheme": "CPV"
          },
          {
            "description": "Community health services",
            "id": "85323000",
            "scheme": "CPV"
          },
          {
            "description": "Health and social work services",
            "id": "85000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM83"
          }
        ],
        "deliveryLocation": {
          "description": "Renfrewshire (to be delivered from an office situated at a central location in Renfrewshire that is easily reached by all forms of public and individual transport)."
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
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    "lots": [
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        "awardCriteria": {
          "criteria": [
            {
              "description": "20%",
              "name": "Service Delivery",
              "type": "quality"
            },
            {
              "description": "15%",
              "name": "Principles and Standards",
              "type": "quality"
            },
            {
              "description": "10%",
              "name": "Managing Performance",
              "type": "quality"
            },
            {
              "description": "15%",
              "name": "Service Mobilisation",
              "type": "quality"
            },
            {
              "description": "Pass/Fail",
              "name": "Location of Office used for Service",
              "type": "quality"
            },
            {
              "description": "5%",
              "name": "Fair Work First",
              "type": "quality"
            },
            {
              "description": "5%",
              "name": "Community Benefits",
              "type": "quality"
            },
            {
              "description": "Pass/Fail",
              "name": "Insurances",
              "type": "quality"
            },
            {
              "description": "Pass/Fail",
              "name": "Health and Safety",
              "type": "quality"
            },
            {
              "description": "30%",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1440
        },
        "description": "Open Tender",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Contract Period of 3 years with the option to extend for up to 12 months on 1 occasion, anticipated to be 01 January 2026 \u2013 31 December 2029 (or 31 December 2030, if the extension is taken up)."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "reviewDetails": "An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.",
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "The Council\u2019s standard practice is to request a minimum Dun \u0026 Bradstreet (D\u0026B) Failure Score of 20 as part of the tender process. D\u0026B scores are also checked monthly as part of Contract Management activities.\nWhere the Failure Score is lower than the requirement or is unavailable due to organisational structures, other information such as audited accounts will be requested and reviewed by Finance to ensure they are satisfied with the financial stability.\nTenderers will also have to meet the minimum Insurance requirements (below).",
          "minimum": "The following insurance levels will be required as part of this procurement:\n- Employers liability - statutory minimum 10million GBP, each and every claim. If a Provider is exempt from the legal requirement for employers\u2019 liability, then the Provider must confirm the relevant exemption that applies to them;\n- Public liability - minimum 5million GBP, each and every claim\n- Professional Indemnity - minimum 1million GBP, each and every claim\n- Motor Vehicle - in the event that the Provider uses motor vehicles in the delivery of the Service, evidence of Third Party Liability Motor Vehicle Insurance, as required under the Road Traffic Act 1988 (as amended) for the use of such vehicles by the Provider and its Staff, agents and sub-contractors as may be appropriate. Cover should be unlimited in respect of death or injury\nOR where there is no company fleet and employees use their own vehicles instead, a letter signed by a person of appropriate authority confirming that the provider has ongoing arrangements in place to ensure that employees\u0027 vehicles are appropriately insured and maintained for business purposes\nOR where vehicles are not used in the delivery of the service, provide a letter stating this, signed by a person of appropriate authority confirming this.",
          "type": "economic"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Tenderers must be able to demonstrate capability and capacity by providing examples which evidence their recent experience (ending within the last 3 years) relevant to the delivery of Services under this Contract, for example delivery of similar Services to local authorities.\nThe preference is for 2 years or more experience - however, in order to ensure that newer/start-up organisations can bid, a shorter period will be considered if it clearly demonstrates relevant experience and capacity.\nAll staff employed in the delivery of the Service must be PVG registered.",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "bidValidityPeriod": {
        "endDate": "2026-02-05T23:59:59Z"
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-09-08T12:00:00+01:00"
    },
    "title": "Provision of a Professional Independent Advocacy Service",
    "value": {
      "amount": 761352,
      "currency": "GBP"
    }
  }
}