Network Connectivity and Telephony provision and support.

{
  "buyer": {
    "id": "GB-PPON-PLNX-9357-TVPD",
    "name": "Warminster Town Council"
  },
  "date": "2025-08-04T10:17:56+01:00",
  "id": "045511-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-056c01",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Warminster",
        "postalCode": "BA12 8LB",
        "region": "UKK15",
        "streetAddress": "Warminster Civic Centre, Sambourne Road"
      },
      "contactPoint": {
        "email": "stuart.legg@warminster-tc.gov.uk",
        "telephone": "01985214847"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PLNX-9357-TVPD",
      "identifier": {
        "id": "PLNX-9357-TVPD",
        "scheme": "GB-PPON"
      },
      "name": "Warminster Town Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "Warminster Town Council\nInvitation to Tender for Network Connectivity and Telephony provision and support.\nIntroduction\nWarminster Town Council are inviting tenders from competent interested parties for network connectivity and telephony provision and support for the next 5 years.\nWarminster Town Council currently have 16 managed works stations with a further 14 users needing support on non-council devices.  There are also leased lines, PSTN lines alongside various licences and domains. See schedule below.\nSchedule\nPlease see below table of current provision.\nService Description\tQTY\nTelephony Services \t\nHorizon Software Assurance and Support\t14\nInternet Connectivity and line rentals\t\nConverged FTTC Broadband on 01985 214127\t1\nLeased Line for CCTV\t1\nConverged FTTC Broadband on 01985 214395\t1\nADS2+ Broadband on 01985 217570\t1\nFTTC Broadband Backup\t1\nPSTN Line Meeting Room\t1\nPSTN Line Rental 01985 214127\t1\nPSTN Line Rental 01985 214395\t1\nManaged IT services\t\nEVO Managed User\t12\nEVO Managed Mobile User Councillors\t3\nEVO Managed Workstations\t14\nEVO Managed Workstations- Councillors\t3\nEVO Managed SaaS Platform\t1\nZee Drive Licensing- Monthly\t3\nOnline Backup (Price Per GB)\t3\nManaged Veaam Workstation Backup\t1\nMicrosoft 365 Business Premium (Monthly)\t7\nMicrosoft 365 Business Premium (Annual)\t12\nMicrosoft EntraID P1\t14\nEnterprise Mobility + Security E3 (Annual)\t14\nMicrosoft 365 Business Basic (Annual)\t14\nMicrosoft 365 Business Premium (Monthly)\t2\nMicrosoft 365 Business Premium (Annual)\t13\nDomains\t4\nSecurity\nTenderers must provide comprehensive security appropriate for a council.\nFinancial Information\nTenderers are required to submit detailed costings explaining how they propose to manage the existing schedule.\nTimeline\nw/c 4th August 2025 tender documents made available\n12.00 noon, Friday 5th September 2025 tender closes.\nw/c 29th September winning tenderer informed.\nTender Submissions\nWarminster Town Council require tenderers to submit a tender with a covering letter and include detailed costings with full explanations of what is included within the tender.  The tender should also include evidence of previous work with references. Plus, anything else the tenderer deems appropriate. Including qualifications and memberships. See list of required documents below.\nAssessment of Submission \nIt is the intention of the Town Council to assess the bids through the use of a quality matrix with a weighting of 40% quality and 60% price. A copy of the quality matrix criteria and weighting is attached to the tender. See appendix A. After the closing date the tenders will be assessed against the matrix. \nThe Town Council does not bind itself to accept the lowest or any tender, nor will it pay any expenses which may be occurred by any Tenderer in the preparation of this tender. \nAll recipients of these documents, whether or not they submit a tender, shall treat them as private and confidential. Tenders which do not conform to the foregoing instructions will not be considered. All rates and prices must be, and will deem to have been, tendered exclusive of VAT.\nConditions of Contract \nThe Town Council will enter into a contract with the successful tenderer for a period of 5 years.\nConditions of Tender \nThe completed Form of Tender and written submission, as specified in the schedule of Documents below, are to be returned to the Town Clerk at the offices of Warminster Town Council by 12 noon, 29th September 2025. Email address townclerk@warminster-tc.gov.uk\nThe tenderer must not contact councillors or staff other than the specified point of contact for the Town Council as identified above for any reason at all. \nThe tenderer must not contact councillors or staff to encourage or support their tender outside the prescribed process.\nThe tenderer is to provide an electronic copy of the submission to the email address above. The electronic copy may be via email. Any tenders delivered outside of these times will not be accepted. \nPlease note, the comprehensiveness and quality of the documents will be used to assess the tender returns. \nSchedule of Documents \nThe documents listed below will be required as part of the submission for assessment. \n\tA. Detailed costings with full explanation of services provided.\n\tB. Experience \nPlease submit details of your relevant experience and qualifications.\n\tD. Insurances\n\tPlease submit copies of your relevant insurances.\nE. Health and Safety\nPlease submit examples of RAMs and qualifications.\n\tF. Additional Information \nPlease submit any additional information that would be beneficial to the assessment of the tender. \nContact Information\nFor further details and queries, please contact Judith Halls- jhalls@warminster-tc.gov.uk\nAppendix A\nCategory\tCriterion\tWeighting %\nFinancial Proposal\tRent/price competitiveness\t60\nOperational capability\tRelevant Experience/track record\t15\n\tMethod of Provision\t15\nAdded value\tEngagement\t10",
    "documents": [
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-3926",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3926"
      },
      {
        "datePublished": "2025-08-04T10:17:56+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "045511-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/045511-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-09-05T12:00:00+01:00"
    },
    "id": "ocds-h6vhtk-056c01",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Internet services",
            "id": "72400000",
            "scheme": "CPV"
          },
          {
            "description": "Computer network services",
            "id": "72700000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "It is the intention of the Town Council to assess the bids through the use of a quality matrix with a weighting of 40% quality and 60% price. A copy of the quality matrix criteria and weighting is attached to the tender. See appendix A. After the closing date the tenders will be assessed against the matrix."
        },
        "contractPeriod": {
          "endDate": "2030-11-30T23:59:59Z",
          "startDate": "2025-12-01T00:00:00Z"
        },
        "id": "1",
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amountGross": 50000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "reservedParticipation": [
        "smeVcse"
      ],
      "reservedParticipationLocation": {
        "description": null,
        "gazetteer": {
          "identifiers": [
            "K02000001"
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          "scheme": "GB-ONS"
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    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "specialRegime": [
      "concession"
    ],
    "status": "active",
    "submissionMethodDetails": "The completed Form of Tender and written submission, as specified in the schedule of Documents below, are to be returned to the Town Clerk at the offices of Warminster Town Council by 12 noon, 29th September 2025. Email address townclerk@warminster-tc.gov.uk\nThe tenderer must not contact councillors or staff other than the specified point of contact for the Town Council as identified above for any reason at all. \nThe tenderer must not contact councillors or staff to encourage or support their tender outside the prescribed process.\nThe tenderer is to provide an electronic copy of the submission to the email address above. The electronic copy may be via email. Any tenders delivered outside of these times will not be accepted. \nPlease note, the comprehensiveness and quality of the documents will be used to assess the tender returns.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed"
    },
    "tenderPeriod": {
      "endDate": "2025-09-05T12:00:00+01:00"
    },
    "title": "Network Connectivity and Telephony provision and support.",
    "value": {
      "amountGross": 50000,
      "currency": "GBP"
    }
  }
}