Gully & Gutter Cleaning Maintenance

{
  "buyer": {
    "id": "GB-PPON-PDYH-3246-XWTR",
    "name": "Norfolk County Council"
  },
  "date": "2025-08-04T11:48:53+01:00",
  "id": "045584-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-054e2f",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Norwich",
        "postalCode": "NR1 2DH",
        "region": "UKH15",
        "streetAddress": "County Hall, Martineau Lane"
      },
      "contactPoint": {
        "email": "sourcingteam@norfolk.gov.uk",
        "name": "Sarah Hardy / MH"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
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        "url": "http://www.in-tendhost.co.uk/norfolkcc/aspx/Tenders/Current."
      },
      "id": "GB-PPON-PDYH-3246-XWTR",
      "identifier": {
        "id": "PDYH-3246-XWTR",
        "scheme": "GB-PPON"
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      "name": "Norfolk County Council",
      "roles": [
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  "tag": [
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  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-10-08T23:59:59+01:00"
    },
    "description": "Norfolk County Council (NCC) is seeking a provider to deliver planned and remedial gutter and gully services. \nPlease note that the values in this notice are  an indication for the full 5 year term of the contract including extension Options.\nPlease note that  Norfolk County Council has joined the government\u0027s Devolution Priority Programme.\nThis process has the potential to lead to the establishment of a county combined authority for Norfolk and Suffolk, with strategic powers, headed by an elected mayor. A\nGovernment has also invited participation by Norfolk in Local Government Review. This process has the potential to lead to unitary local government in Norfolk, being either one unitary or more than one.\nOne of these changes could happen without the other.",
    "documents": [
      {
        "accessDetails": "Depending on any updates during the procurement process eg) to evaluation criteria these will be shared to all bidders registered on the INTEND portal for the project via the messaging/clarification option.",
        "documentType": "biddingDocuments",
        "id": "future"
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      {
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        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3878"
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        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3879"
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        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "id": "A-3880",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3880"
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        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
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        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3881"
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        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
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        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3882"
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        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
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        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3883"
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      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
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        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3884"
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      {
        "documentType": "biddingDocuments",
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        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3885"
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        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.presentationml.presentation",
        "id": "A-4004",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-4004"
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        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-08-04T11:48:53+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "045584-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/045584-2025"
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    ],
    "hasRecurrence": true,
    "id": "NCCT43220",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Gully cleaning and emptying services",
            "id": "90640000",
            "scheme": "CPV"
          },
          {
            "description": "Gully cleaning services",
            "id": "90641000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "NF",
            "countryName": "Norfolk Island",
            "region": "NF"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH15"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH16"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH17"
          }
        ],
        "id": "LOT-0001",
        "relatedLot": "LOT-0001"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
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        "awardCriteria": {
          "criteria": [
            {
              "description": "NCCT43220  Gully \u0026 Gutter Cleaning Maintenance\nWe reserve the right during subsequent stages of the Competitive Flexible procedure to refine the award and or assessment criteria and may alter the relative importance of the award and or assessment criteria. \nAny amendments will therefore be communicated in full at the appropriate time.\nThe structure of this Competitive Flexible Process is detailed below.\nBidders will be invited to complete all schedules of the ITT Documentation pack and submit their initial bids including their Quality \u0026 Price submissions. Once bidders return their initial bid submissions via INTEND the first level of assessment will be a compliance check against the ITT instructions contained in this whole document. Pricing Clarifications and bidding assumptions will be assessed and dialogue maybe required during the pricing assessment stage.  .  NCC does however reserve the right not to dialogue at the pricing assessment stage and proceed to award .   \n All parties that Pass the Quality Threshold score will progress to having their Price scoring added to the Quality to determine a rank order of eligible bidders.  The highest scoring bidder will be awarded the contract subject to effective conclusion of standstill at NCC discretion.\nAnnex 4 Form F Quality Evaluation is weighted 50%\nEach Quality Question has been broken down comprising a total weighting available of the 50% amongst each of the questions.  The formula for calculation will be Weighting for each question divided by Maximum Mark available x Score received.\nAnnex 3 Form G Pricing Evaluation is weighted 50%\nPricing Clarifications and bidding assumptions will be assessed and dialogue maybe required during the pricing assessment stage.  One total price will be summed as representative for the three years of the committed contract.\nFor Price we will then use the formula Lowest Price divided by Bid Price x 50 to calculate the Price Final Score.  Where bidders pricing is incomplete and this is not able to resolved / corrected within a calendar week of notifying them then they will score a zero for their pricing submission and their tender submission will be disregarded and not eligible for award.\nThe Quality and Price will then be added together to give a score out of 100% and bidders ranked accordingly.\nNCC reserve the right to undertake dialogue as part of pricing assessments if it elects to do so. Bidders will be notified during the process if this will take pace.\nFull tender instructions can be found in the ITT Document.",
              "name": "Simple description",
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          "weightingDescription": "NCCT43220  Gully \u0026 Gutter Cleaning Maintenance\nWe reserve the right during subsequent stages of the Competitive Flexible procedure to refine the award and or assessment criteria and may alter the relative importance of the award and or assessment criteria. \nAny amendments will therefore be communicated in full at the appropriate time.\nThe structure of this Competitive Flexible Process is detailed below.\nBidders will be invited to complete all schedules of the ITT Documentation pack and submit their initial bids including their Quality \u0026 Price submissions. Once bidders return their initial bid submissions via INTEND the first level of assessment will be a compliance check against the ITT instructions contained in this whole document. Pricing Clarifications and bidding assumptions will be assessed and dialogue maybe required during the pricing assessment stage.  .  NCC does however reserve the right not to dialogue at the pricing assessment stage and proceed to award .   \n All parties that Pass the Quality Threshold score will progress to having their Price scoring added to the Quality to determine a rank order of eligible bidders.  The highest scoring bidder will be awarded the contract subject to effective conclusion of standstill at NCC discretion.\nAnnex 4 Form F Quality Evaluation is weighted 50%\nEach Quality Question has been broken down comprising a total weighting available of the 50% amongst each of the questions.  The formula for calculation will be Weighting for each question divided by Maximum Mark available x Score received.\nAnnex 3 Form G Pricing Evaluation is weighted 50%\nPricing Clarifications and bidding assumptions will be assessed and dialogue maybe required during the pricing assessment stage.  One total price will be summed as representative for the three years of the committed contract.\nFor Price we will then use the formula Lowest Price divided by Bid Price x 50 to calculate the Price Final Score.  Where bidders pricing is incomplete and this is not able to resolved / corrected within a calendar week of notifying them then they will score a zero for their pricing submission and their tender submission will be disregarded and not eligible for award.\nThe Quality and Price will then be added together to give a score out of 100% and bidders ranked accordingly.\nNCC reserve the right to undertake dialogue as part of pricing assessments if it elects to do so. Bidders will be notified during the process if this will take pace.\nFull tender instructions can be found in the ITT Document."
        },
        "contractPeriod": {
          "endDate": "2028-12-04T23:59:59+00:00",
          "maxExtentDate": "2030-12-04T23:59:59+00:00",
          "startDate": "2025-12-04T00:00:00+00:00"
        },
        "hasRenewal": true,
        "id": "LOT-0001",
        "renewal": {
          "description": "2 x12 month options to extend have been included at the discretion of Norfolk County Council."
        },
        "status": "active",
        "value": {
          "amount": 246176,
          "amountGross": 295411,
          "currency": "AED"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "NCCT43220  Gully \u0026 Gutter Cleaning Maintenance\nWe reserve the right during subsequent stages of the Competitive Flexible procedure to refine the award and or assessment criteria and may alter the relative importance of the award and or assessment criteria. \nAny amendments will therefore be communicated in full at the appropriate time.\nThe structure of this Competitive Flexible Process is detailed below.\nBidders will be invited to complete all schedules of the ITT Documentation pack and submit their initial bids including their Quality \u0026 Price submissions. Once bidders return their initial bid submissions via INTEND the first level of assessment will be a compliance check against the ITT instructions contained in this whole document. Pricing Clarifications and bidding assumptions will be assessed and dialogue maybe required during the pricing assessment stage.  .  NCC does however reserve the right not to dialogue at the pricing assessment stage and proceed to award .   \n All parties that Pass the Quality Threshold score will progress to having their Price scoring added to the Quality to determine a rank order of eligible bidders.  The highest scoring bidder will be awarded the contract subject to effective conclusion of standstill at NCC discretion.\nAnnex 4 Form F Quality Evaluation is weighted 50%\nEach Quality Question has been broken down comprising a total weighting available of the 50% amongst each of the questions.  The formula for calculation will be Weighting for each question divided by Maximum Mark available x Score received.\nAnnex 3 Form G Pricing Evaluation is weighted 50%\nPricing Clarifications and bidding assumptions will be assessed and dialogue maybe required during the pricing assessment stage.  One total price will be summed as representative for the three years of the committed contract.\nFor Price we will then use the formula Lowest Price divided by Bid Price x 50 to calculate the Price Final Score.  Where bidders pricing is incomplete and this is not able to resolved / corrected within a calendar week of notifying them then they will score a zero for their pricing submission and their tender submission will be disregarded and not eligible for award.\nThe Quality and Price will then be added together to give a score out of 100% and bidders ranked accordingly.\nNCC reserve the right to undertake dialogue as part of pricing assessments if it elects to do so. Bidders will be notified during the process if this will take pace.\nFull tender instructions can be found in the ITT Document."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2029-12-04T23:59:59Z"
        }
      ]
    },
    "riskDetails": "The right to additional purchases during the contract life above that of the value stated as an approximate forecasted value.\n10\tKnown Risks \u2013 In accordance with the Procurement Act  Norfolk County Council has published within the Tender Notice and ITT Documentation the presence of a Known Risk.  This known risk relates to the non availability of all asset information associated with the portfolio which may impact and require revisions and updated information to be gathered during the contract life.  This may also result in modifications to the contract and or pricing schedules that may be required when the asset information becomes known.   \n11\tKnown Risk - NCC from time to time acquire and or dispose of properties which are no longer needed by services. New acquisitions will be added to contracts via a formal change control and will be subject to rates as part of this tender, while any properties which are removed will also be subject to formal change control. This may result in modifications to the contract and or pricing schedules but with no financial penalties accepted by Norfolk County Council.",
    "status": "active",
    "submissionMethodDetails": "To express an interest and participate in this procurement applicants must first be registered on the system at https://in-tendhost.co.uk/norfolkcc. Full instructions for registration and use of the system can be found at https://in-tendhost.co.uk/norfolkcc/aspx/BuyerProfiles. Once registered you will be able to see the procurement project under the `tenders` section and `express an interest` to view the documentation. If you encounter any difficulties whilst using the system you can contact the In-tend support team by phoning +44 8442728810 or e-mailing support@in-tend.co.uk.\nTenders must be submitted via https://in-tendhost.co.uk/norfolkcc",
    "submissionTerms": {
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      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-09-04T12:00:00+01:00"
    },
    "title": "Gully \u0026 Gutter Cleaning Maintenance",
    "value": {
      "amount": 246176,
      "amountGross": 295411,
      "currency": "GBP"
    }
  }
}