Electric Vehicle Charge Point Concession Contract Southampton City Council

{
  "buyer": {
    "id": "GB-PPON-PCGN-2413-RBTX",
    "name": "Southampton City Council"
  },
  "date": "2025-08-04T16:20:20+01:00",
  "id": "045771-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-058097",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Southampton",
        "postalCode": "SO14 7LY",
        "region": "UKJ32",
        "streetAddress": "Civic Centre, Civic Centre Road"
      },
      "contactPoint": {
        "email": "procurement@southampton.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PCGN-2413-RBTX",
      "identifier": {
        "id": "PCGN-2413-RBTX",
        "scheme": "GB-PPON"
      },
      "name": "Southampton City Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "amendments": [
      {
        "description": "error on original notice regarding concession element of contract and appropriate CPV - this has now been updated.",
        "id": "045771-2025"
      }
    ],
    "awardPeriod": {
      "endDate": "2025-12-01T23:59:59Z"
    },
    "description": "As of December 2023, Southampton City Council owns and manage 53 public chargers at 18 locations offering up to 69 vehicles to charge at any one time making it the largest provider of charging facilities in the city. To date these chargers have mostly been located in the council\u0027s city centre multi-storey car parks and seeing a steady increase in use since first installed.\nIt\u0027s expected that the number and proportion of EVs driving in the city\u0027s roads will continue to increase as consumer confidence in EVs increases and more affordable models come onto the market. The introduction of more public EV charging infrastructure not only helps support existing EV drivers get around, but also encourages more drivers to consider switching to a cleaner vehicle.\nSouthampton has been able to secure Capital Funding from the Government\u0027s Low Emission Vehicle Infrastructure (LEVI) scheme of \u00a31.630M. This funding is designated for Local Authorities to deliver a rapid increase EV charging infrastructure within their regions, primarily on-street capability. A requirement of the funding is to seek additional private investment that maximises the amount of chargepoints that can be implemented.\nPortfolio Based Approach\nWe are expecting a minimum of 505 chargepoints over the life of the contract, with a third (168) installed by 2028, (more detailed within annex 4) in order to meet the expected rise in EV uptake within the City. These units will need to be \u0027slow\u0027 to \u0027standard\u0027 powered EV chargers of any type within reason and based on what will serve the community best. All EV chargers are to serve the residents, wards, and communities of Southampton. They will need to be on-street unless exceptional circumstances mean it is not possible, i.e, insufficient width, power supply, conservation/ protected area. When EV chargers are to be installed off-street, this must be done so they will still be used/ serve the residents, Wards, and communities of Southampton.\nWhat we want to see\nWe want to procure a single Chargepoint Operator as a partner to roll out this new EVI network. They need to share our vision and ambitions for a consistent, affordable, easy to use, reliable, widely accessible, and recognisable charging network across the city.\nWe have determined a single supplier approach rather than a lot-based one for the following reasons:\n\u00b7\tDetermining certain types of chargepoint product within lots could be a risk without site evaluations as it may be determined that certain locations are not compatible with a specific piece of hardware. A supplier will be sought who can provide a range of options.\n\u00b7\tThe requirement to manage multiple suppliers will be resource intensive and may impact the quality of the service offered.\n\u00b7\tThe need to build a strategic long-term partnership is better served with an agreement with one trusted supplier in a carefully managed contract.\n\u00b7\tGiven the current response to mixed suppliers within the local chargepoint network it is clear that residents want a standardised and recognisable service.\n\u00b7\tOne supplier will reduce the governance and decision-making processes that can often delay the implementation of work.\n\u00b7\tThe purpose of the tender is to maximise the total number of chargepoints and charging output - this is likely to be better achieved if economy of scale can be applied to the solution provided by a chargepoint operator.\nEstimated Contract Value\nEstimated contract value (total) - this value is based on possible increase in uptake of Electric Vehicles - \u00a330,000,000",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/x-zip-compressed",
        "id": "A-4027",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-4027"
      },
      {
        "datePublished": "2025-08-04T16:20:20+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "045771-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/045771-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-09-30T14:00:00+01:00"
    },
    "id": "SCC-SMS-0309",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Chargers",
            "id": "31158000",
            "scheme": "CPV"
          },
          {
            "description": "Electric vehicles",
            "id": "34144900",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of motor vehicles and associated equipment",
            "id": "50110000",
            "scheme": "CPV"
          },
          {
            "description": "Installation services of electrical and mechanical equipment",
            "id": "51100000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ32"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "As the LEVI subsidy value is fixed, rather than the standard price assessment the evaluation \tis focused on the quality and the scale of the solution that is offered by suppliers. The \t\tcommercial weighting of 10% will be assessed based on the following criteria:\n\u2022\tOverall level of investment\n\u2022\tProposed concession and socket fees\n\u2022\tAgreement to tariff administration\n\u2022\tAlignment to the commercial heads of terms set out in the LEVI guidance\n\u2022\tInstallation costs\n\u2022\tMaintenance and back-office costs\n\u2022\tChargepoint utilisation",
              "name": "Commercial",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "description": "Solution\n\u2022\tThe scale of solution you can offer Southampton in terms of number of chargepoints and overall capacity - Please also complete Annex 4 Commercial Proposal spreadsheet. (15%)\n\u2022\tHow you will support the delivery of Southampton\u0027s EV Charging strategy (7.5%)\n\u2022\tHow you will ensure alignment to the conditions set out in the LEVI guidance is maintained (7.5%)\n\u2022\tHow you will identify potential sites, to deliver a balanced portfolio reflecting the need, our ambitions and type of charging network across the City. (7.5%)\n\u2022\tHow you will work in partnership with SCC and keep them updated and informed during the length of the contract. (2.5%)\n\u2022\tProvide data to support your proposals, anticipating future demand from the community. (2.5%)\n\u2022\tYour methodology for calculating demand estimates and potential revenue (5%)\n\u2022\tIf your plans require input or resource from Key Delivery Authorities or Collaborating Organisations, please make this clear. (2.5%)",
              "name": "solution",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Delivery\n\u2022\tYour planned timelines to deliver the desired chargepoints including realistic timelines for installations and any dependencies that will need to be managed. (2.5%)\n\u2022\tHow you will ensure sites are delivered in line with your delivery plan, including communication with partners and the public.   (2.5%)\n\u2022\tHow you will encourage and foster collaborative working with all partners and suppliers.  (2%)\n\u2022\tHow you will deliver TRO\u0027s, streetworks and ensure compliance Section 50 or licence rules or permits and all other relevant requirements. (1.5%)\n\u2022\tHow you will ensure compliance with the Public Charge Point Regulations 2023, and any amended or replacement regulations, and any relevant regulation during the length of this contract. (1.5%)\n\u2022\tHow risks and issues to the delivery plan will be managed and resolved. (1.5%)\n\u2022\tHow you will ensure that the network is accessible to all service users. (1.5%)\n\u2022\tIf / Where you are proposing to use sub-contractors, please confirm which elements of the contract each sub-contractor will deliver and provide the rationale and dialogue as to the operational methodology of each sub-contractor including relevant qualifications and expertise.  (1%)\n\u2022\tHow installation works will be future proofed so that if or when an upgrade is required or additional chargers are installed. (1%)",
              "name": "Delivery",
              "numbers": [
                {
                  "number": 15,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Operation\n\u2022\tDetail of your guaranteed maintenance schedule, including details of your resource plans to deliver this.  Also include what network reliability target you will be aiming for and how you will achieve this. (1.5%)\n\u2022\tHow you intend to monitor and manage responses to these failures and how, and when, you will report this back to SCC. (1.5%)\n\u2022\tPlease provide details of any product warranties and what they would cover (1.5%)\n\u2022\tHow the user experience will be simple, easy to use and understand. This should include finding, connecting to and activating a chargepoint, and understanding both what they will be charged, and what they have been charged to use the chargepoint. (1.5%)\n\u2022\tOutline any commitments you will make to regulating the cost to the consumers against benchmarked prices, including details of the benchmarking process.  (1.5%)\n\u2022\tResources that will be provided to deliver these services, and how these can grow to reflect the expected increase in service levels over the life of the contract.(1.5%)\n\u2022\tDetails of support services available to customers, including how you will operate and manage a 24/7 helpdesk telephone support line, how you will priorities service requests, what your response time will be for reported faults. (1.5%)\n\u2022\tHow you will embrace and keep up to date with development and improvements in both EVCP technology and back-office systems to ensure that EVI equipment and supporting systems remain functional and relevant to the market that they serve. (1.5%)\n\u2022\tHow operational data will be collected, managed and reported on and how this will be shared with SCC. (1%)\n\u2022\tYour replacement cycle, if any, for chargepoints, please include details of end of life disposal, including any provisions for recycling and reuse of materials. (1%)\n\u2022\tHow you will hand over ownership of all EVI to SCC at the end of the contract. (1%)",
              "name": "operation",
              "numbers": [
                {
                  "number": 15,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Social Value\nPositive economic impact, for example (3%)\n\u2022\tNew local employment\n\u2022\tUse of local suppliers\n\u2022\tNew local apprentices\n\u2022\tWork experience offers\n\u2022\tSector Based work academies\n\u2022\tSME opportunities\n\u2022\tEmployment of NEETS (Not in Education, Employment, or Training), care leavers, people with a lifelong disability, ex-offenders, armed forces veterans\nPositive social impact, for example (3%):\n\u2022\tProviding a solution which exceeds the minimum requirements of delivering a portfolio approach and supports local communities.\nPositive environmental impact, for example (3%):\n\u2022\tMinimising service and / or lifecycle greenhouse gas emissions\ne.g. Transport from service operations such as maintenance.\nAny other measures designed to promote and achieve social value legacy (1%)",
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2041-01-02T23:59:59Z",
          "maxExtentDate": "2042-01-02T23:59:59Z",
          "startDate": "2026-01-02T00:00:00Z"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "1 x 12 months extension"
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 30000000,
          "amountGross": 30000000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "specialRegime": [
      "concession"
    ],
    "status": "active",
    "submissionMethodDetails": "https://supplierlive.proactisp2p.com/Account/Login",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-10-27T14:00:00Z"
    },
    "title": "Electric Vehicle Charge Point Concession Contract Southampton City Council",
    "value": {
      "amount": 30000000,
      "amountGross": 30000000,
      "currency": "GBP"
    }
  }
}