Provision of Collision Repair Services to Police and Third Party-Vehicles

{
  "buyer": {
    "id": "GB-PPON-PQLT-6495-QHVP",
    "name": "West Yorkshire Police"
  },
  "date": "2025-08-05T18:38:48+01:00",
  "id": "046325-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-050d1d",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Wakefield",
        "postalCode": "WF1 3QP",
        "region": "UKE45",
        "streetAddress": "PO Box 9, Laburnum Road"
      },
      "contactPoint": {
        "email": "yb.procurement@westyorkshire.police.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PQLT-6495-QHVP",
      "identifier": {
        "id": "PQLT-6495-QHVP",
        "scheme": "GB-PPON"
      },
      "name": "West Yorkshire Police",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-10-13T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The Authority are seeking suitable Contractors to undertake vehicle repairs to damaged motor vehicles following collisions. This Contract is predominantly for West Yorkshire Police fleet vehicles but may, from time to time, be utilised for repairs to third-party vehicles and also may be accessed by South Yorkshire Police as detailed within the Statement of Requirements within the Procurement Pack.\nThe number of vehicles requiring repairs may vary, however as an indicative guide, the annual estimated spend for collision repairs across the West Yorkshire area is \u00a31,200,000 with repair jobs ranging in value from \u00a330 to \u00a330,000.\nFurther details can be found within the Procurement Pack.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "Interested Suppliers are required to be registered at portal: https://sell2.in-tend.co.uk/blpd/home and guidance to assist with registration and navigating the system can be located at: sell2bluelight-in-tend-full-supplier-guide.pdf \n1.\tLog in or register at https://hub.in-tend.co.uk/blpd \n2.\tSelect \u0027Portals\u0027\n3.    Using the search bars at the top of the screen or arrows at the bottom of the screen, navigate to the \u0027West Yorkshire Police\u0027 section and select \u0027Register with Organisation\u0027",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://sell2.in-tend.co.uk/blpd/publictender-details?tid=3955d902-354d-4203-b4e1-715ab8cb29fb"
      },
      {
        "datePublished": "2025-08-05T18:38:48+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "046325-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/046325-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-08-29T16:00:00+01:00"
    },
    "id": "086-TRAN-25",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Repair, maintenance and associated services of vehicles and related equipment",
            "id": "50100000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE3"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE4"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "noLotsDivisionRationale": "Various options for Lots were considered for this Contract and a suitable solution was not identified.\nCo-ordinating vehicle repairs in relation to geographical Lots would create unnecessary and costly internal administrative burden.\nHaving one main Contractor to receive notification of a collision repair requirement who can then co-ordinate the repairs based on available current resources and capacity was deemed the most efficient and cost-effective option."
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Quality Method Statements (45%)\nQ1\tContract Mobilisation\nQ2\tQuality Control and Assurance (1)\nQ3\tQuality Control and Assurance (2)\nQ4\tVehicle Recovery Services\nQ5\tMobile Repairs Services\nSocial Value (10%)",
              "name": "Quality",
              "numbers": [
                {
                  "number": 55,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 45,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-12-05T23:59:59Z",
          "maxExtentDate": "2030-12-05T23:59:59Z",
          "startDate": "2025-12-06T00:00:00Z"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "The Contract is primarily for use for West Yorkshire Police vehicles; however South Yorkshire Police (SYP) may also access this Contract from time to time. In addition, there may be requirements for third-party vehicle repairs to be undertaken via this Contract on an ad-hoc basis.\nSouth Yorkshire Police\nSYP has an in-house repair facility and may require the services of an external Contractor on an ad-hoc basis where their in-house provision is at capacity. SYP have a fleet size of 700 vehicles and the annual estimated spend under this Contract may be in the region of \u00a310,000, however there is no guarantee of value or volumes for SYP and no further information on their current or future fleet available at this stage. \nThird-Party Vehicle Repair\nWest Yorkshire are responsible for the repair of Third-Party Vehicles (when requested by the vehicle owner) where it is determined the Police Force are at fault for the damage."
        },
        "renewal": {
          "description": "This Contract is anticipated to commence on 6th December 2025 and will expire on 5th December 2028 with the provision to extend for up to two (2) further periods of twelve (12) months. \nInitial Contract End Date: 5th December 2028\nExtension 1: Contract End Date: 5th December 2029\nExtension 2: Contract End Date: 5th December 2030"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Please refer to the Procurement Pack for details",
              "type": "economic"
            },
            {
              "description": "Please refer to the Procurement Pack for details",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 6000000,
          "amountGross": 7200000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "This Competitive Flexible Procedure will be conducted in two (2) stages. \nSTAGE ONE: TENDER STAGE - Tenders are invited from Suppliers with relevant experience and ability to demonstrate sufficient capacity for the provision of Collision Repair Services to Police and Third Party-Vehicles (the \"Services\").\nTenders will be evaluated in accordance with the process outlined within the tender documentation. \nFollowing the desktop evaluation, the highest-scoring tenderer will be identified as the preferred supplier and will move to Stage Two.\nSTAGE TWO: PREFERRED SUPPLIER STAGE - due diligence assessments will be undertaken with the preferred supplier as outlined within the tender documentation. \nThis stage will incorporate site visits to verify compliance with the specification and the tender proposal of the preferred Supplier."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "Tenders must be submitted via https://sell2.in-tend.co.uk/blpd/home.\nLog in or register at https://hub.in-tend.co.uk/blpd\nSelect \u0027Portals\u0027\nUsing the search bars at the top of the screen or arrows at the bottom of the screen, navigate to the \u0027West Yorkshire Police\u0027 section and select \u0027Register with Organisation\u0027",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-09-15T13:00:00+01:00"
    },
    "title": "Provision of Collision Repair Services to Police and Third Party-Vehicles",
    "value": {
      "amount": 6000000,
      "amountGross": 7200000,
      "currency": "GBP"
    }
  }
}