Housing and Asset Management Systems (with Technical Development & Support Services)

{
  "buyer": {
    "id": "GB-PPON-PQNL-4784-QYHP",
    "name": "Red Kite Community Housing"
  },
  "date": "2025-08-07T17:30:27+01:00",
  "id": "047065-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0583bb",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "High Wycombe",
        "postalCode": "HP11 1BB",
        "region": "UKJ13",
        "streetAddress": "Windsor Court"
      },
      "contactPoint": {
        "email": "procurement@redkitehousing.org.uk",
        "name": "Procurement Team",
        "telephone": "+44 1494476100"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.redkitehousing.org.uk"
      },
      "id": "GB-PPON-PQNL-4784-QYHP",
      "identifier": {
        "id": "PQNL-4784-QYHP",
        "scheme": "GB-PPON"
      },
      "name": "Red Kite Community Housing",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "The Project Team have reasonably up-to-date market insight from recent procurements, internal intelligence and past engagements and are reasonably satisfied that the extra time of publishing (and assessing the responses to) a preliminary market engagement notice would add little additional value to a project that is operating within a reasonably tight timeframe."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-12-22T23:59:59+00:00"
    },
    "contractTerms": {
      "financialTerms": "As stated in bidding documents."
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "This bidding opportunity is for up to 3 Lots comprising: \n\u2022\tthe provision of the phased delivery of a Microsoft Dynamics-based Housing Management Solution (Lot 1); \nand optionally, \n\u2022\ta Microsoft Dynamics-based Asset Management solution (Lot 2); \nand\n\u2022\tMicrosoft licensing \u0026 related ongoing development support (Lot 3)\nA more detailed description of the requirement is provided within the full suite of bidding documents.",
    "documents": [
      {
        "description": "0. Invitation to Participate",
        "documentType": "biddingDocuments",
        "id": "L-2",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=608001"
      },
      {
        "description": "1. Software Development \u0026 Licensing Agreement ",
        "documentType": "biddingDocuments",
        "id": "L-3",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=608003"
      },
      {
        "description": "1.1 Supporting Appendices",
        "documentType": "biddingDocuments",
        "id": "L-4",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=608005"
      },
      {
        "description": "1.2 Supporting Red Kite Policies",
        "documentType": "biddingDocuments",
        "id": "L-5",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=608007"
      },
      {
        "description": "2. Service Specification",
        "documentType": "biddingDocuments",
        "id": "L-6",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=608008"
      },
      {
        "description": "2.1 HMS Requirements",
        "documentType": "biddingDocuments",
        "id": "L-7",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=608009"
      },
      {
        "description": "2.2 AMS Requirements",
        "documentType": "biddingDocuments",
        "id": "L-8",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=608010"
      },
      {
        "description": "3.1 Service Quality Questionnaire",
        "documentType": "biddingDocuments",
        "id": "L-9",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=608011"
      },
      {
        "description": "3.2 Economic \u0026 Financial Standing",
        "documentType": "biddingDocuments",
        "id": "L-10",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=608013"
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-08-07T17:30:27+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "047065-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/047065-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-08-29T12:00:00+01:00"
    },
    "expressionOfInterestDeadline": "2025-09-12T12:00:00+01:00",
    "hasRecurrence": true,
    "id": "Ops 2025-0156",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Software package and information systems",
            "id": "48000000",
            "scheme": "CPV"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Software package and information systems",
            "id": "48000000",
            "scheme": "CPV"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "IT services: consulting, software development, Internet and support",
            "id": "72000000",
            "scheme": "CPV"
          },
          {
            "description": "Software package and information systems",
            "id": "48000000",
            "scheme": "CPV"
          }
        ],
        "id": "3",
        "relatedLot": "3"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "awardCriteriaDetails": "How the lots will be assessed and awarded is detailed in the full suite of bid documentation.",
      "maximumLotsAwardedPerSupplier": 2,
      "maximumLotsBidPerSupplier": 2
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "As stated in the bidding documents.",
              "name": "Quality",
              "type": "quality"
            }
          ],
          "weightingDescription": "As stated in the bidding documents."
        },
        "contractPeriod": {
          "endDate": "2030-02-01T23:59:59+00:00",
          "maxExtentDate": "2036-02-01T23:59:59+00:00",
          "startDate": "2026-02-02T00:00:00+00:00"
        },
        "description": "The provision of the phased delivery of a Microsoft Dynamics-based Housing Management Solution ",
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "An initial 4 year term with up to 3 x 2 year extension options (to a maximum of 10 years); subject to satisfactory performance, retention of competitive rates, a demonstration of fitness for purpose, and spend levels being within the advertised range. "
        },
        "secondStage": {
          "maximumCandidates": 4,
          "minimumCandidates": 1
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As stated in the bidding documents.",
              "type": "economic"
            },
            {
              "description": "As stated in the bidding documents.",
              "type": "technical"
            },
            {
              "description": "As stated in the bidding documents.",
              "forReduction": true
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Housing Management System",
        "value": {
          "amount": 1100000,
          "amountGross": 1320000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "As stated in the bidding documents.",
              "name": "Quailty",
              "type": "quality"
            }
          ],
          "weightingDescription": "As stated in the bidding documents."
        },
        "contractPeriod": {
          "endDate": "2030-02-01T23:59:59+00:00",
          "maxExtentDate": "2036-02-01T23:59:59+00:00",
          "startDate": "2026-02-02T00:00:00+00:00"
        },
        "description": "The provision of the phased delivery of a Microsoft Dynamics-based Asset Management Solution ",
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "An initial 4 year term with up to 3 x 2 year extension options (to a maximum of 10 years); subject to satisfactory performance, retention of competitive rates, a demonstration of fitness for purpose, and spend levels being within the advertised range."
        },
        "secondStage": {
          "maximumCandidates": 4,
          "minimumCandidates": 1
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As stated in the bidding documents.",
              "type": "economic"
            },
            {
              "description": "As stated in the bidding documents.",
              "type": "technical"
            },
            {
              "description": "As stated in the bidding documents.",
              "forReduction": true
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Asset Management System",
        "value": {
          "amount": 1100000,
          "amountGross": 1320000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "As stated in the bidding documents.",
              "name": "Quality",
              "type": "quality"
            }
          ],
          "weightingDescription": "As stated in the bidding documents."
        },
        "contractPeriod": {
          "endDate": "2030-02-01T23:59:59+00:00",
          "maxExtentDate": "2036-02-01T23:59:59+00:00",
          "startDate": "2026-02-02T00:00:00+00:00"
        },
        "description": "Microsoft licensing \u0026 related ongoing development support (for Lots 1 \u0026/or 2)",
        "hasRenewal": true,
        "id": "3",
        "renewal": {
          "description": "An initial 4 year term with up to 3 x 2 year extension options (to a maximum of 10 years); subject to satisfactory performance, retention of competitive rates, a demonstration of fitness for purpose, and spend levels being within the advertised range. "
        },
        "secondStage": {
          "maximumCandidates": 4,
          "minimumCandidates": 1
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As stated in the bidding documents.",
              "type": "economic"
            },
            {
              "description": "As stated in the bidding documents.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Microsoft licensing \u0026 related ongoing development support ",
        "value": {
          "amount": 1000000,
          "amountGross": 1200000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procedure": {
      "features": "This bidding opportunity is for up to 3 Lots comprising: \n\u2022\tthe provision of the phased delivery of a Microsoft Dynamics-based Housing Management Solution (Lot 1); \nand optionally, \n\u2022\ta Microsoft Dynamics-based Asset Management solution (Lot 2); \nand\n\u2022\tMicrosoft licensing \u0026 related ongoing development support (Lot 3)\nA more detailed description of the requirement is provided within the full suite of bidding documents."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2035-08-01T23:59:59+01:00"
        }
      ]
    },
    "riskDetails": "As stated in the bidding documents.",
    "status": "active",
    "submissionMethodDetails": "https://www.mytenders.co.uk/",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Housing and Asset Management Systems (with Technical Development \u0026 Support Services)",
    "value": {
      "amount": 3200000,
      "amountGross": 3840000,
      "currency": "GBP"
    }
  }
}