T2648 Framework for the Hire of Ancillary Equipment

{
  "buyer": {
    "id": "GB-PPON-PQXY-5321-CGZM",
    "name": "Belfast City Council"
  },
  "date": "2025-08-08T08:32:41+01:00",
  "id": "047100-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0583d3",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT2 8DJ",
        "region": "UKN06",
        "streetAddress": "9-21 Adelaide Street"
      },
      "contactPoint": {
        "email": "cps@belfastcity.gov.uk",
        "name": "Emma Morrison"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Northern Irish devolved regulations apply",
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ]
      },
      "id": "GB-PPON-PQXY-5321-CGZM",
      "identifier": {
        "id": "PQXY-5321-CGZM",
        "scheme": "GB-PPON"
      },
      "name": "Belfast City Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "Low risk and low value procurement."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-10-06T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Belfast City Council is setting up a framework for the hire of ancillary equipment, the maximum number of suppliers to be appointed onto the framework will be 5 suppliers.\nBelfast City Council has issued this ITT in connection with a competitive tendering procedure being conducted in accordance with the Act.\nThe Council invites Tenders from suitably qualified and experienced economic operators \u2018Bidders\u2019 for the hire, delivery, off-loading, positioning and pick up of ancillary equipment.\nThe Contractor will be required to position the portable toilet facilities and modular buildings on site as instructed by the Council or Production Management Company.\nThe framework shall operate on the basis of mini-competitions whereby all Bidders who have been successful and appointed to the framework will be invited to quote for the hire of ancillary equipment at any given time. The framework should not be seen as a firm commitment to enter into call off contracts. Each time the Council calls off this framework agreement they must provide an order form and the subsequent contract will be as per the terms and conditions set out in the documents.\nThe Council wishes to appoint a maximum of 5 suppliers to its framework for the hire of ancillary equipment. The framework will operate on a call-off basis. Such call offs shall be awarded via mini-competition process run by an appointed Production Management Company.\nMinimum value range of GBP 125 000.00 exc VAT to a maximum of GBP 375 000.00 exc VAT which has been calculated on the basis of a 2 year contract through to the maximum 4 year contract including ad hoc additional events.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-08-08T08:32:41+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "047100-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/047100-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-08-29T12:00:00+01:00"
    },
    "id": "ocds-h6vhtk-0583d3",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Event services",
            "id": "79952000",
            "scheme": "CPV"
          },
          {
            "description": "Electrical machinery, apparatus, equipment and consumables; lighting",
            "id": "31000000",
            "scheme": "CPV"
          },
          {
            "description": "Generators",
            "id": "31120000",
            "scheme": "CPV"
          },
          {
            "description": "Insulated wire and cable",
            "id": "31300000",
            "scheme": "CPV"
          },
          {
            "description": "Lighting equipment and electric lamps",
            "id": "31500000",
            "scheme": "CPV"
          },
          {
            "description": "Safety fencing",
            "id": "34928310",
            "scheme": "CPV"
          },
          {
            "description": "Lifting and handling equipment",
            "id": "42410000",
            "scheme": "CPV"
          },
          {
            "description": "Modular and portable buildings",
            "id": "44211100",
            "scheme": "CPV"
          },
          {
            "description": "Made-up fencing panels",
            "id": "44231000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN06"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Methodology and Approach",
              "numbers": [
                {
                  "number": 25,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Contract Resourcing",
              "numbers": [
                {
                  "number": 15,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-01-31T23:59:59+00:00",
          "maxExtentDate": "2030-01-31T23:59:59+00:00",
          "startDate": "2026-02-01T00:00:00+00:00"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: -\nAdditional ancillary services \u2013 the Council may require specialist event requirements not listed in the Pricing Schedule necessary to support the event/requirement. This may include labour/ staff required and associated hire costs. \nAdditional ancillary equipment \u2013 the Council may require environmentally friendly equipment for example solar powered equipment for a range of events including those outlined within 1.4.\nAdditional events \u2013 the Council may require ancillary services at a range of one off events across the contract period.\nAny contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act 2023 and Procurement Regulations 2024."
        },
        "renewal": {
          "description": "The Council reserves the right to extend/renew the Framework on an annual basis up to a further 2 years i.e. 1 year + 1 year. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Explained within T2648 ITT",
              "type": "economic"
            }
          ]
        },
        "status": "active",
        "value": {
          "amount": 375000.0,
          "amountGross": 450000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "https://e-sourcingni.bravosolution.co.uk/",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "description": "Via Mini Competition as explained within T2648 ITT.",
        "maximumParticipants": 5,
        "method": "withReopeningCompetition",
        "type": "closed"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-09-05T12:00:00+01:00"
    },
    "title": "T2648 Framework for the Hire of Ancillary Equipment",
    "value": {
      "amount": 375000.0,
      "amountGross": 450000.0,
      "currency": "GBP"
    }
  }
}