Emergency and Nightly Paid Accommodation

{
  "buyer": {
    "id": "GB-PPON-PMPJ-4745-GRLM",
    "name": "Gedling Borough Council"
  },
  "date": "2025-08-08T15:38:24+01:00",
  "id": "047375-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-058473",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Arnold Nottinghamshire",
        "postalCode": "NG5 6LU",
        "region": "UKF16",
        "streetAddress": "Civic Centre Arnot Hill Park"
      },
      "contactPoint": {
        "email": "procurement@gedling.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.gedling.gov.uk/"
      },
      "id": "GB-PPON-PMPJ-4745-GRLM",
      "identifier": {
        "id": "PMPJ-4745-GRLM",
        "scheme": "GB-PPON"
      },
      "name": "Gedling Borough Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-12-01T23:59:59Z"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Gedling Borough Council is seeking tenders from suitable suppliers for the provision of temporary accommodation to fulfil its statutory duties under the Housing Act 1996 Part, VII as amended by the Homelessness Reduction Act 2017. This relates specifically to those clients that are homeless and threatened with homelessness.  This is an invitation to tender.\nThis procurement is split into two lots:\nLot 1: Hotel, guesthouse, inn or lodgings accommodation\nLot 2: Nightly paid self-contained accommodation\nIn addition to the accommodation itself, the Council requires a clear approach and agreement to the following:\n\u2022\tCompliance with booking arrangements\n\u2022\tAgreement with time frames for accommodating residents\n\u2022\tSet procedure for situations where occupation of a room is not taken up in good time\n\u2022\tWhere rooms are damaged, an agreed re-imbursement process and procedure\n\u2022\tCompliance with minimum room requirements in terms of their contents\n\u2022\tAgreed pricing structure\nThe accommodation being sort by the Council will be used to support those vulnerable clients that are homeless or at risk of becoming homeless. We are looking primarily for robust accommodation that caters for regular changes in residents, as this includes activities such as the moving of furniture and white goods.\nBidders are expected to be able to deliver everything detailed within the document \u0027Schedule 1 - Service Specification\u0027, attached to this tender.\nPlease note, that the Lot figures included in this notice are an estimate only. It is the intention of the Council to reduce and eventually end the use of hotel, bed and breakfast inn and lodgings accommodation for homeless people, therefore we expect a diminishing number of units will be required in future years.\nThe Council will award the three (3) highest scoring Bidders that meet the minimum threshold for each Lot. \nWhere there is more than one successful supplier awarded to the Lot(s), there will be no guarantee of work or volume of work. \nUnfortunately, due to the timescales of this procurement exercise it was not possible to carry out any Preliminary Market Engagement.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "This tender is being run using the online tendering portal Gedling In-Tend (\"the Portal\"). \nTender documents are available free of charge from the above link. \nAll communication regarding the tender must be conducted through the correspondence facility within the Portal.",
        "documentType": "technicalSpecifications",
        "id": "L-1",
        "url": "https://in-tendhost.co.uk/gedling/aspx/Tenders/Current"
      },
      {
        "datePublished": "2025-08-08T15:38:24+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "047375-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/047375-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-08-22T12:00:00+01:00"
    },
    "id": "CON004484",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Hotel services",
            "id": "55100000",
            "scheme": "CPV"
          },
          {
            "description": "Letting services of short-stay furnished accommodation",
            "id": "55250000",
            "scheme": "CPV"
          },
          {
            "description": "Services provided by bed and breakfast establishments",
            "id": "55270000",
            "scheme": "CPV"
          },
          {
            "description": "Real estate services with own property",
            "id": "70100000",
            "scheme": "CPV"
          },
          {
            "description": "Renting or leasing services of own property",
            "id": "70200000",
            "scheme": "CPV"
          },
          {
            "description": "Housing services",
            "id": "70333000",
            "scheme": "CPV"
          },
          {
            "description": "Social work services with accommodation",
            "id": "85311000",
            "scheme": "CPV"
          },
          {
            "description": "Accommodation services",
            "id": "98341000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF15"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Hotel services",
            "id": "55100000",
            "scheme": "CPV"
          },
          {
            "description": "Letting services of short-stay furnished accommodation",
            "id": "55250000",
            "scheme": "CPV"
          },
          {
            "description": "Services provided by bed and breakfast establishments",
            "id": "55270000",
            "scheme": "CPV"
          },
          {
            "description": "Real estate services with own property",
            "id": "70100000",
            "scheme": "CPV"
          },
          {
            "description": "Renting or leasing services of own property",
            "id": "70200000",
            "scheme": "CPV"
          },
          {
            "description": "Housing services",
            "id": "70333000",
            "scheme": "CPV"
          },
          {
            "description": "Social work services with accommodation",
            "id": "85311000",
            "scheme": "CPV"
          },
          {
            "description": "Accommodation services",
            "id": "98341000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF15"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-02-01T23:59:59Z",
          "maxExtentDate": "2030-02-01T23:59:59Z",
          "startDate": "2026-02-02T00:00:00Z"
        },
        "description": "Gedling Borough Council have been reliant on Bed \u0026 Breakfast (B\u0026B) and self-contained nightly paid accommodation to help deliver our statutory duty to homeless people who present themselves and who the Council have a legal duty to provide emergency and temporary accommodation. This includes people who:\na)\t have received a statutory housing assessment from the Council.\nare homeless, eligible for assistance and thought to be in priority need.\nb)\tare unable to arrange alternative accommodation options for themselves on a temporary basis.\nor\nc)\thave been assessed as requiring it by any other Qualifying Officer of the Council\nThe Council use B\u0026B and self-contained nightly paid accommodation establishments inside and outside of the Borough depending on the need of the client we are supporting and the availability of the required accommodation needed.\nAll rooms need to be available on the day of request.",
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The contract will be extended at the Council\u0027s discretion and subject to satisfactory performance of the contract"
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Hotel, guesthouse, inn or lodgings accommodation",
        "value": {
          "amountGross": 318000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-02-01T23:59:59Z",
          "maxExtentDate": "2030-02-01T23:59:59Z",
          "startDate": "2026-02-02T00:00:00Z"
        },
        "description": "The Council is seeking to procure nightly paid self-contained accommodation to help deliver our statutory duty to homeless people who present themselves and who the Council have a legal duty to provide emergency and temporary accommodation.  \nThe type of accommodation required includes houses, flats, and self-contained rooms in shared accommodation so long as they comply with any HMO licensing rules.\nAll self-contained accommodation needs to be available on the day of request.",
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "The contract will be extended at the Council\u0027s discretion and subject to satisfactory performance of the contract"
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Nightly paid self-contained accommodation",
        "value": {
          "amountGross": 744000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "specialRegime": [
      "lightTouch"
    ],
    "status": "active",
    "submissionMethodDetails": "https://in-tendhost.co.uk/gedling/aspx/Tenders/Current",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-09-05T12:00:00+01:00"
    },
    "title": "Emergency and Nightly Paid Accommodation",
    "value": {
      "amountGross": 1062000,
      "currency": "GBP"
    }
  }
}