Buyer Name: BLUELIGHT COMMERCIAL LIMITED
Buyer Address: Lower Ground 5-8 The Sanctuary, London, UKI32, SW1P 3JS, United Kingdom
Contact Email: e-procurement@bluelight.police.uk
0177 Media Digitisation
Buyer Contact Info
Status
active
active
Procedure
open
open
Value
100000000.0 GBP
Gross: 120000000 GBP
100000000.0 GBP
Gross: 120000000 GBP
Published
11 Aug 2025, 08:06
11 Aug 2025, 08:06
Deadline
05 Sep 2025, 11:00
05 Sep 2025, 11:00
Contract Start
n/a
n/a
Contract End
n/a
n/a
Category
services
services
CPV
30233000 - Media storage and reader devices
30233000 - Media storage and reader devices
Region
n/a
n/a
Awarded To
n/a
n/a
Official Source
Open Find a Tender
Open Find a Tender
Description
BlueLight Commercial are looking to implement a Framework for the delivery of Media Digitisation Services. This will include the conversion of analogue media to digital records including meta data for integration with a Digital Evidence Management system. Tender Documentation is scheduled to be published on 11th August and no documentation will be available before this date. The Framework will include 3 lots which are: Lot 1: Inhouse VHS Media Digitisation - This lot is for the provision of software, hardware and training to enable a Police Force to convert VHS tapes to digital files. Lot 2: Outsourced VHS Media Digitisation: This lot is for the provision of conversion services delivered completely by a third party with electronic files being returned securely to the customer Force. Lot 3: Niche Media Digitisation: This lot is for the conversion of other forms of media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution.
Linked Documents
No linked documents found for this notice.
Opportunity Context
More Information Links
External Link: https://www.find-tender.service.gov.uk/Notice/047491-2025
Link Description: Tender notice on Find a Tender
Lots
Lot Title: Lot 1: VHS Media Conversion - In House - With DEMS Integration
Lot Description: This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files imported via integration with a Digital Evidence Management Solution (DEMS) managed by the Customer.
Lot LOT-0001 Status: active
Lot LOT-0001 Value: GBP 50,000,000
Lot LOT-0001 Value (Gross): GBP 60,000,000
Lot LOT-0001 Contract Start: 2025-10-06T00:00:00+01:00
Lot LOT-0001 Contract End: 2029-10-05T23:59:59+01:00
Lot LOT-0001 SME Suitable: Yes
Lot LOT-0001 Award Criterion (price): Simple description
Lot Title: Lot 2: VHS Media Conversion - In House - With DEMS Provided
Lot Description: This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files available via a Digital Evidence Management Solution (DEMS) provided as part of your solution.
Lot LOT-0002 Status: active
Lot LOT-0002 Value: GBP 50,000,000
Lot LOT-0002 Value (Gross): GBP 60,000,000
Lot LOT-0002 Contract Start: 2025-10-06T00:00:00+01:00
Lot LOT-0002 Contract End: 2029-10-05T23:59:59+01:00
Lot LOT-0002 SME Suitable: Yes
Lot LOT-0002 Award Criterion (price): Simple description
Lot Title: Lot 3: VHS Media Conversion - Outsource - With DEMS Integration
Lot Description: This lot is for the provision of conversion services delivered completely by a third party with electronic files being returned securely to the Customer and ingested by a Digital Evidence Management Solution managed by the Customer.
Lot LOT-0003 Status: active
Lot LOT-0003 Value: GBP 50,000,000
Lot LOT-0003 Value (Gross): GBP 60,000,000
Lot LOT-0003 Contract Start: 2025-10-06T00:00:00+01:00
Lot LOT-0003 Contract End: 2029-10-05T23:59:59+01:00
Lot LOT-0003 SME Suitable: Yes
Lot LOT-0003 Award Criterion (price): Simple description
Lot Title: Lot 4: VHS Media Conversion - Outsource - With DEMS Provided
Lot Description: This lot is for the provision of conversion services delivered completely by a third party with electronic files being available to the Customer via a Digital Evidence Management Solution (DEMS) provided as part of your solution.
Lot LOT-0004 Status: active
Lot LOT-0004 Value: GBP 50,000,000
Lot LOT-0004 Value (Gross): GBP 60,000,000
Lot LOT-0004 Contract Start: 2025-10-06T00:00:00+01:00
Lot LOT-0004 Contract End: 2029-10-05T23:59:59+01:00
Lot LOT-0004 SME Suitable: Yes
Lot LOT-0004 Award Criterion (price): Simple description
Lot Title: Lot 5: Niche Media Digitisation with DEMS Integration
Lot Description: This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution managed by the Customer.
Lot LOT-0005 Status: active
Lot LOT-0005 Value: GBP 50,000,000
Lot LOT-0005 Value (Gross): GBP 60,000,000
Lot LOT-0005 Contract Start: 2025-10-06T00:00:00+01:00
Lot LOT-0005 Contract End: 2029-10-05T23:59:59+01:00
Lot LOT-0005 SME Suitable: Yes
Lot LOT-0005 Award Criterion (price): Simple description
Lot Title: Lot 6: Niche Media Digitisation with DEMS Provided
Lot Description: This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution provided as part of your solution.
Lot LOT-0006 Status: active
Lot LOT-0006 Value: GBP 50,000,000
Lot LOT-0006 Value (Gross): GBP 60,000,000
Lot LOT-0006 Contract Start: 2025-10-06T00:00:00+01:00
Lot LOT-0006 Contract End: 2029-10-05T23:59:59+01:00
Lot LOT-0006 SME Suitable: Yes
Lot LOT-0006 Award Criterion (price): Simple description
Documents
Document Description: Not published
Document Description: Tender notice on Find a Tender
Raw Notice JSON
Expand raw payload
{
"buyer": {
"id": "GB-COH-12517649",
"name": "BLUELIGHT COMMERCIAL LIMITED"
},
"date": "2025-08-11T09:06:09+01:00",
"id": "047491-2025",
"initiationType": "tender",
"language": "en",
"ocid": "ocds-h6vhtk-055805",
"parties": [
{
"address": {
"country": "GB",
"countryName": "United Kingdom",
"locality": "London",
"postalCode": "SW1P 3JS",
"region": "UKI32",
"streetAddress": "Lower Ground 5-8 The Sanctuary"
},
"contactPoint": {
"email": "e-procurement@bluelight.police.uk"
},
"details": {
"classifications": [
{
"description": "Public authority - sub-central government",
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE"
}
],
"url": "http://www.bluelightcommercial.police.uk/"
},
"id": "GB-COH-12517649",
"identifier": {
"id": "12517649",
"scheme": "GB-COH"
},
"name": "BLUELIGHT COMMERCIAL LIMITED",
"roles": [
"buyer"
]
}
],
"tag": [
"tender"
],
"tender": {
"aboveThreshold": true,
"awardPeriod": {
"endDate": "2025-10-03T23:59:59+01:00"
},
"description": "BlueLight Commercial are looking to implement a Framework for the delivery of Media Digitisation Services. This will include the conversion of analogue media to digital records including meta data for integration with a Digital Evidence Management system.\nTender Documentation is scheduled to be published on 11th August and no documentation will be available before this date.\nThe Framework will include 3 lots which are: \nLot 1: Inhouse VHS Media Digitisation - This lot is for the provision of software, hardware and training to enable a Police Force to convert VHS tapes to digital files. \nLot 2: Outsourced VHS Media Digitisation: This lot is for the provision of conversion services delivered completely by a third party with electronic files being returned securely to the customer Force.\nLot 3: Niche Media Digitisation: This lot is for the conversion of other forms of media, I.e. microfiche, CD, DVD\u0027s to an electronic file for ingestion by a Digital Evidence Management solution.",
"documents": [
{
"description": "Not published",
"documentType": "conflictOfInterest",
"id": "conflictOfInterest"
},
{
"datePublished": "2025-08-11T09:06:09+01:00",
"description": "Tender notice on Find a Tender",
"documentType": "tenderNotice",
"format": "text/html",
"id": "047491-2025",
"noticeType": "UK4",
"url": "https://www.find-tender.service.gov.uk/Notice/047491-2025"
}
],
"enquiryPeriod": {
"endDate": "2025-09-05T12:00:00+01:00"
},
"id": "BLC0177",
"items": [
{
"additionalClassifications": [
{
"description": "Media storage and reader devices",
"id": "30233000",
"scheme": "CPV"
},
{
"description": "Multimedia equipment",
"id": "32322000",
"scheme": "CPV"
},
{
"description": "Data conversion services",
"id": "72311100",
"scheme": "CPV"
}
],
"deliveryAddresses": [
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UK"
}
],
"id": "LOT-0001",
"relatedLot": "LOT-0001"
},
{
"additionalClassifications": [
{
"description": "Media storage and reader devices",
"id": "30233000",
"scheme": "CPV"
},
{
"description": "Multimedia equipment",
"id": "32322000",
"scheme": "CPV"
},
{
"description": "Data conversion services",
"id": "72311100",
"scheme": "CPV"
}
],
"id": "LOT-0002",
"relatedLot": "LOT-0002"
},
{
"additionalClassifications": [
{
"description": "Media storage and reader devices",
"id": "30233000",
"scheme": "CPV"
},
{
"description": "Multimedia equipment",
"id": "32322000",
"scheme": "CPV"
},
{
"description": "Data conversion services",
"id": "72311100",
"scheme": "CPV"
}
],
"id": "LOT-0003",
"relatedLot": "LOT-0003"
},
{
"additionalClassifications": [
{
"description": "Media storage and reader devices",
"id": "30233000",
"scheme": "CPV"
},
{
"description": "Multimedia equipment",
"id": "32322000",
"scheme": "CPV"
},
{
"description": "Data conversion services",
"id": "72311100",
"scheme": "CPV"
}
],
"id": "LOT-0004",
"relatedLot": "LOT-0004"
},
{
"additionalClassifications": [
{
"description": "Media storage and reader devices",
"id": "30233000",
"scheme": "CPV"
},
{
"description": "Multimedia equipment",
"id": "32322000",
"scheme": "CPV"
},
{
"description": "Data conversion services",
"id": "72311100",
"scheme": "CPV"
}
],
"id": "LOT-0005",
"relatedLot": "LOT-0005"
},
{
"additionalClassifications": [
{
"description": "Media storage and reader devices",
"id": "30233000",
"scheme": "CPV"
},
{
"description": "Multimedia equipment",
"id": "32322000",
"scheme": "CPV"
},
{
"description": "Data conversion services",
"id": "72311100",
"scheme": "CPV"
}
],
"id": "LOT-0006",
"relatedLot": "LOT-0006"
}
],
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"lotDetails": {
"awardCriteria": {
"description": "The capability to deliver the services required under each lot will be primarily evaluated against the capabilities requested in the tender documentation. A rate card will be included to enable direct award or further competition to be performed."
}
},
"lots": [
{
"awardCriteria": {
"criteria": [
{
"description": "Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided.",
"name": "Simple description",
"type": "price"
}
],
"weightingDescription": "Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided."
},
"contractPeriod": {
"endDate": "2029-10-05T23:59:59+01:00",
"startDate": "2025-10-06T00:00:00+01:00"
},
"description": "This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files imported via integration with a Digital Evidence Management Solution (DEMS) managed by the Customer.",
"id": "LOT-0001",
"status": "active",
"suitability": {
"sme": true,
"vcse": true
},
"title": "Lot 1: VHS Media Conversion - In House - With DEMS Integration",
"value": {
"amount": 50000000,
"amountGross": 60000000,
"currency": "GBP"
}
},
{
"awardCriteria": {
"criteria": [
{
"description": "Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided.",
"name": "Simple description",
"type": "price"
}
],
"weightingDescription": "Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided."
},
"contractPeriod": {
"endDate": "2029-10-05T23:59:59+01:00",
"startDate": "2025-10-06T00:00:00+01:00"
},
"description": "This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files available via a Digital Evidence Management Solution (DEMS) provided as part of your solution.",
"id": "LOT-0002",
"status": "active",
"suitability": {
"sme": true,
"vcse": true
},
"title": "Lot 2: VHS Media Conversion - In House - With DEMS Provided",
"value": {
"amount": 50000000,
"amountGross": 60000000,
"currency": "GBP"
}
},
{
"awardCriteria": {
"criteria": [
{
"description": "Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided.",
"name": "Simple description",
"type": "price"
}
],
"weightingDescription": "Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided."
},
"contractPeriod": {
"endDate": "2029-10-05T23:59:59+01:00",
"startDate": "2025-10-06T00:00:00+01:00"
},
"description": "This lot is for the provision of conversion services delivered completely by a third party with electronic files being returned securely to the Customer and ingested by a Digital Evidence Management Solution managed by the Customer.",
"id": "LOT-0003",
"status": "active",
"suitability": {
"sme": true,
"vcse": true
},
"title": "Lot 3: VHS Media Conversion - Outsource - With DEMS Integration",
"value": {
"amount": 50000000,
"amountGross": 60000000,
"currency": "GBP"
}
},
{
"awardCriteria": {
"criteria": [
{
"description": "Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided.",
"name": "Simple description",
"type": "price"
}
],
"weightingDescription": "Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided."
},
"contractPeriod": {
"endDate": "2029-10-05T23:59:59+01:00",
"startDate": "2025-10-06T00:00:00+01:00"
},
"description": "This lot is for the provision of conversion services delivered completely by a third party with electronic files being available to the Customer \u00a0via a Digital Evidence Management Solution (DEMS) provided as part of your solution.",
"id": "LOT-0004",
"status": "active",
"suitability": {
"sme": true,
"vcse": true
},
"title": "Lot 4: VHS Media Conversion - Outsource - With DEMS Provided",
"value": {
"amount": 50000000,
"amountGross": 60000000,
"currency": "GBP"
}
},
{
"awardCriteria": {
"criteria": [
{
"description": "Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided.",
"name": "Simple description",
"type": "price"
}
],
"weightingDescription": "Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided."
},
"contractPeriod": {
"endDate": "2029-10-05T23:59:59+01:00",
"startDate": "2025-10-06T00:00:00+01:00"
},
"description": "This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD\u0027s to an electronic file for ingestion by a Digital Evidence Management solution managed by the Customer.",
"id": "LOT-0005",
"status": "active",
"suitability": {
"sme": true,
"vcse": true
},
"title": "Lot 5: Niche Media Digitisation with DEMS Integration",
"value": {
"amount": 50000000,
"amountGross": 60000000,
"currency": "GBP"
}
},
{
"awardCriteria": {
"criteria": [
{
"description": "Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided.",
"name": "Simple description",
"type": "price"
}
],
"weightingDescription": "Technical capability, pricing and social value are evaluated to determine suppliers able to meet the requirements. Full details are available within the documentation provided."
},
"contractPeriod": {
"endDate": "2029-10-05T23:59:59+01:00",
"startDate": "2025-10-06T00:00:00+01:00"
},
"description": "This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD\u0027s to an electronic file for ingestion by a Digital Evidence Management solution provided as part of your solution.",
"id": "LOT-0006",
"status": "active",
"suitability": {
"sme": true,
"vcse": true
},
"title": "Lot 6: Niche Media Digitisation with DEMS Provided",
"value": {
"amount": 50000000,
"amountGross": 60000000,
"currency": "GBP"
}
}
],
"mainProcurementCategory": "services",
"participationFees": [
{
"description": "A 5% levy will be payable by any successful supplier. This will be calculated based on the work they have received under the Framework. Further information will be available within the tender documentation once published.",
"id": "ocds-h6vhtk-055805",
"relativeValue": {
"monetaryValue": "award",
"proportion": 0.05
},
"type": [
"win"
]
}
],
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"status": "active",
"submissionMethodDetails": "https://sell2.in-tend.co.uk/blpd/home\nPlease register for the opportunity and submit your bid via the e-tendering portal. Please note, the tender will not be published before 11th August 2025",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"techniques": {
"frameworkAgreement": {
"description": "Customers of the Framework will be able to perform a mini-competition or direct award under the required lots based on the rate card included within a suppliers bid. A customer can compete under as many or as few lots for the services they require. Due to the exact delivery methodology of the services, economies of scale etc. a mini-competition allows for best value to be determined by the customer for their specific requirements.",
"isOpenFrameworkScheme": true,
"method": "withAndWithoutReopeningCompetition",
"openFrameworkSchemeEndDate": "2029-10-05T23:59:59Z",
"type": "closed"
},
"hasFrameworkAgreement": true
},
"tenderPeriod": {
"endDate": "2025-09-05T12:00:00+01:00"
},
"title": "0177 Media Digitisation",
"value": {
"amount": 100000000,
"amountGross": 120000000,
"currency": "GBP"
}
}
}