The Provision of MOD Medals, Awards and Associated Items

{
  "buyer": {
    "id": "GB-PPON-PHVX-4316-ZVGZ",
    "name": "Ministry of Defence"
  },
  "date": "2025-08-11T14:25:11+01:00",
  "id": "047668-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0512b6",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Gloucester",
        "postalCode": "GL3 1HW",
        "region": "UKK13",
        "streetAddress": "Imjin Barracks, Innsworth"
      },
      "contactPoint": {
        "email": "DefComrcl-HOBP4Team@mod.gov.uk",
        "name": "Liz Harding"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=60163"
      },
      "id": "GB-PPON-PHVX-4316-ZVGZ",
      "identifier": {
        "id": "PHVX-4316-ZVGZ",
        "scheme": "GB-PPON"
      },
      "name": "Ministry of Defence",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-02-20T23:59:59+00:00"
    },
    "description": "The MOD Medals Office (MODMO) are responsible for the assessment of eligibility and award of Medals and Awards to serving military personnel, in some cases to their next of kin, to retired military personnel and in some cases to their families. The MODMO has a requirement for the provision of Medals, Stars, Clasps, Awards, Clasps, Badges and other Associated items including Ribbon. Items will be called-off as required by the MODMO, there is no guarantee of orders being placed. The requirement will be split into the following Lots, (the bracketed numbers are estimated annual volumes): \n\u00b7       Lot 1. WW1 \u0026 WW2 Medals; Gallantry Medals; Elizabeth Cross; Meritorious Service Medals; Mounting; Presentation Cases; and Special Engraving.\n\u2022\tLot 2. Inter-war Operational Medals; Current Operational Medals; Commemorative Medals (may include those required by other Government Departments); and Ribbon.\n\u2022\tLot 3. Post WW2 Closed Operational Medals; Long Service \u0026 Efficiency Medals; and Medal Boxes.\n\u2022\tLot 4. The HM Armed Forces Veterans Badge and MOD reward and recognition badges and/or coins.\nThe Contractor will be required to undertake 3D scanning and produce stereolithography (.stl) files. The Contractor may be required to manufacture and supply any newly declared Medals, Awards, Clasps, Ribbons and other associated items (this may require the manufacture and supply of large volumes in short timescales). The Contractor may be required to assist the Authority in the design of any new items. The Contractor may be required to manufacture and supply Medals and Awards to other Government Departments.\nNo business whatsoever is guaranteed under any resulting framework agreement or contract indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice.\nThis requirement was previously published via Prior Information Notice 2024/S 000-038594 and a market engagement event took place on 16/01/2025",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "accessDetails": "All draft tender documents are available on the Defence Sourcing Portal at https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=60163.",
        "documentType": "biddingDocuments",
        "id": "future"
      },
      {
        "datePublished": "2025-08-11T14:25:11+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "047668-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/047668-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-10-15T10:00:00+01:00"
    },
    "expressionOfInterestDeadline": "2025-10-28T10:00:00+00:00",
    "hasRecurrence": true,
    "id": "713407451",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Medals",
            "id": "18512200",
            "scheme": "CPV"
          },
          {
            "description": "Ribbon",
            "id": "39561110",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Medals",
            "id": "18512200",
            "scheme": "CPV"
          },
          {
            "description": "Ribbon",
            "id": "39561110",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "Medals",
            "id": "18512200",
            "scheme": "CPV"
          },
          {
            "description": "Ribbon",
            "id": "39561110",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "3",
        "relatedLot": "3"
      },
      {
        "additionalClassifications": [
          {
            "description": "Medals",
            "id": "18512200",
            "scheme": "CPV"
          },
          {
            "description": "Ribbon",
            "id": "39561110",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "4",
        "relatedLot": "4"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The Value for Money Index - where the overall techncial score (technical evaluation question score, sample score and social value score (the SV score will be weighted to make up over 10% of the overall techncial score) will be divided by the price (item tendered prices will be multiplied by evaluation volumes to produce an overall evaluation price).",
              "name": "Value for Money Index",
              "type": "quality"
            }
          ],
          "weightingDescription": "The Value for Money Index - where the overall techncial score (technical evaluation question score, sample score and social value score (the SV score will be weighted to make up 10% of the overall techncial score) will be divided by the price (item tendered prices will be multiplied by evaluation volumes to produce an overall evaluation price)."
        },
        "contractPeriod": {
          "endDate": "2028-05-14T23:59:59+01:00",
          "maxExtentDate": "2030-05-14T23:59:59+01:00",
          "startDate": "2026-05-15T00:00:00+01:00"
        },
        "description": "Current Operational and Non-Operational Gallantry Awards (5), Meritorious Service Awards (22), Discontinued Operational and Non Operational Decorations Gallantry Awards (2), Memorial Medals (40), World War I Medals (60), World War II Medals (4700), Polar Medal (5), Current Gallantry and Meritorious Service Award Bars (2),  World War I Clasps (1), World War II Clasps (310), Ribbon Emblems for Commendations (25), Medal Mounting services (140), and Deceased Medal Presentation Cases (50). Some of the above will be required as boxed sets.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "Each Lot will be for a specicific types of medals, awards or badges, if a new award is identified during the life of the contract it will be added to the Lot where other awards of that type are included."
        },
        "renewal": {
          "description": "There will be 2 Options to extend the contract Lots by 12 months (2+1+1) making a potential total duration of 4 years."
        },
        "secondStage": {
          "maximumCandidates": 20,
          "minimumCandidates": 1
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As detailed in the Procurement Specific Questionnaire (previously PQQ), where suppliers will be required to demonstrate that they or their nominated supply chain have the technical ability to meet the requirement of the specified Lot and will be required to meet a min score of NN out of 20.",
              "forReduction": true
            },
            {
              "description": "As detailed in the Procurement Specific Questionnaire (previously PQQ).",
              "type": "economic"
            },
            {
              "description": "As detailed in the Procurement Specific Questionnaire (previously PQQ), where suppliers will be required to demonstarte that they or their nominated supply chain have the technical ability to meet the requirements of the specified Lot.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "One",
        "value": {
          "amount": 500000,
          "amountGross": 600000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The Value for Money Index - where the overall techncial score (technical evaluation question score, sample score and social value score (the SV score will be weighted to make up over 10% of the overall techncial score) will be divided by the price (item tendered prices will be multiplied by evaluation volumes to produce an overall evaluation price).",
              "name": "Value for Money Index",
              "type": "quality"
            }
          ],
          "weightingDescription": "The Value for Money Index - where the overall techncial score (technical evaluation question score, sample score and social value score (the SV score will be weighted to make up 10% of the overall techncial score) will be divided by the price (item tendered prices will be multiplied by evaluation volumes to produce an overall evaluation price)."
        },
        "contractPeriod": {
          "endDate": "2028-05-14T23:59:59+01:00",
          "maxExtentDate": "2030-05-14T23:59:59+01:00",
          "startDate": "2026-05-15T00:00:00+01:00"
        },
        "description": "Inter War Operational Medals (5), Post World War II Silver Operational Medals (800), Official Commemorative Medals (BAU 50 \u2013 if required up to 450,000 for a large scale Commemoration including other Government Departments), Current Operational Medals (5000), Post World War II Silver Operation Clasps (1500), Current Operational Clasps (500), Various 25m Ribbon Rolls (50). Some of the above will be required as boxed sets.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "2",
        "options": {
          "description": "Each Lot will be for a specicific types of medals, awards or badges, if a new award is identified during the life of the contract it will be added to the Lot where other awards of that type are included."
        },
        "renewal": {
          "description": "There will be 2 Options to extend the contract Lots by 12 months (2+1+1) making a potential total duration of 4 years."
        },
        "secondStage": {
          "maximumCandidates": 20,
          "minimumCandidates": 1
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As detailed in the Procurement Specific Questionnaire (previously PQQ), where suppliers will be required to demonstrate that they or their nominated supply chain have the technical ability to meet the requirement of the specified Lot and will be required to meet a min score of NN out of 20.",
              "forReduction": true
            },
            {
              "description": "As detailed in the Procurement Specific Questionnaire (previously PQQ).",
              "type": "economic"
            },
            {
              "description": "As detailed in the Procurement Specific Questionnaire (previously PQQ), where suppliers will be required to demonstarte that they or their nominated supply chain have the technical ability to meet the requirements of the specified Lot.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Two",
        "value": {
          "amount": 12000000,
          "amountGross": 14400000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The Value for Money Index - where the overall techncial score (technical evaluation question score, sample score and social value score (the SV score will be weighted to make up over 10% of the overall techncial score) will be divided by the price (item tendered prices will be multiplied by evaluation volumes to produce an overall evaluation price).",
              "name": "Value for Money Index",
              "type": "quality"
            }
          ],
          "weightingDescription": "The Value for Money Index - where the overall techncial score (technical evaluation question score, sample score and social value score (the SV score will be weighted to make up 10% of the overall techncial score) will be divided by the price (item tendered prices will be multiplied by evaluation volumes to produce an overall evaluation price)."
        },
        "contractPeriod": {
          "endDate": "2028-05-14T23:59:59+01:00",
          "maxExtentDate": "2030-05-14T23:59:59+01:00",
          "startDate": "2026-05-15T00:00:00+01:00"
        },
        "description": "Post World War II Cupronickel Operational Medals (250), Current Meritorious and Long Service Medals (6500), Other Efficiency and Long Service Decorations and Medals (10), Post World War II Cupronickel Operational Clasps (25), Current Bars to Long Service Medals (4500), Other Clasps to Efficiency and Long Service Decorations and Medals (5), Ribbon Emblems (20), Medal Boxes (20000). Some of the above will be required as boxed sets.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "3",
        "options": {
          "description": "Each Lot will be for a specicific types of medals, awards or badges, if a new award is identified during the life of the contract it will be added to the Lot where other awards of that type are included."
        },
        "renewal": {
          "description": "There will be 2 Options to extend the contract Lots by 12 months (2+1+1) making a potential total duration of 4 years."
        },
        "secondStage": {
          "maximumCandidates": 20,
          "minimumCandidates": 1
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As detailed in the Procurement Specific Questionnaire (previously PQQ), where suppliers will be required to demonstrate that they or their nominated supply chain have the technical ability to meet the requirement of the specified Lot and will be required to meet a min score of NN out of 20.",
              "forReduction": true
            },
            {
              "description": "As detailed in the Procurement Specific Questionnaire (previously PQQ).",
              "type": "economic"
            },
            {
              "description": "As detailed in the Procurement Specific Questionnaire (previously PQQ), where suppliers will be required to demonstarte that they or their nominated supply chain have the technical ability to meet the requirements of the specified Lot.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Three",
        "value": {
          "amount": 2000000,
          "amountGross": 2400000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The Value for Money Index - where the overall techncial score (technical evaluation question score, sample score and social value score (the SV score will be weighted to make up over 10% of the overall techncial score) will be divided by the price (item tendered prices will be multiplied by evaluation volumes to produce an overall evaluation price).",
              "name": "Value for Money Index",
              "type": "quality"
            }
          ],
          "weightingDescription": "The Value for Money Index - where the overall techncial score (technical evaluation question score, sample score and social value score (the SV score will be weighted to make up 10% of the overall techncial score) will be divided by the price (item tendered prices will be multiplied by evaluation volumes to produce an overall evaluation price)."
        },
        "contractPeriod": {
          "endDate": "2028-05-14T23:59:59+01:00",
          "maxExtentDate": "2030-05-14T23:59:59+01:00",
          "startDate": "2026-05-15T00:00:00+01:00"
        },
        "description": "HM Armed Forces Veterans Badge and MOD reward and recognition badges and/or coins.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "4",
        "options": {
          "description": "Each Lot will be for a specicific types of medals, awards or badges, if a new award is identified during the life of the contract it will be added to the Lot where other awards of that type are included."
        },
        "renewal": {
          "description": "There will be 2 Options to extend the contract Lots by 12 months (2+1+1) making a potential total duration of 4 years."
        },
        "secondStage": {
          "maximumCandidates": 20,
          "minimumCandidates": 1
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As detailed in the Procurement Specific Questionnaire (previously PQQ), where suppliers will be required to demonstrate that they or their nominated supply chain have the technical ability to meet the requirement of the specified Lot and will be required to meet a min score of NN out of 20.",
              "forReduction": true
            },
            {
              "description": "As detailed in the Procurement Specific Questionnaire (previously PQQ).",
              "type": "economic"
            },
            {
              "description": "As detailed in the Procurement Specific Questionnaire (previously PQQ), where suppliers will be required to demonstarte that they or their nominated supply chain have the technical ability to meet the requirements of the specified Lot.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Four",
        "value": {
          "amount": 500000,
          "amountGross": 600000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "participationFees": [
      {
        "description": "Not applicable.",
        "id": "ocds-h6vhtk-0512b6",
        "type": [
          "win"
        ]
      }
    ],
    "procedure": {
      "features": "Stage 1 - Procurement Specific Questionnaire (Previously PQQ) Submissions and Evaluation (each Lot will be assessed separately) \u2013 to be submitted by 10:00 Thu 28 Aug 2025\nStage 2 - Compliant Suppliers from Stage 1 will be Invited to Tender for the respective Lot(s). The tendering process for each Lot will be as follows:\n1.  ITT submission through DSP by 10:00 Tue 28 Oct 2025\n2.  Commercial Evaluation - Pass or Fail (not scored)\n3.  Technical Evaluation - Evaluation of Technical and Social Value Questions and the evaluation of technical samples to produce an overall technical score\n4.  Price Evaluation \u2013 the tendered prices of items will be multiplied by evaluation volumes and then added together to provide an overall price\n5.  The overall technical score will be divided by the overall price to produce a Value for Money Index score, the tender that achieves the highest score will be the successful tender."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2027-07-30T23:59:59+01:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=60163.    \nResponses to the Procurement Specific Questionnaire must be completed and submitted in the Defence Sourcing Portal (DSP) by 10:00 28 Aug 2025.  Responses to any Invitation to Tender must also be completed and submitted in the Defence Sourcing Portal.  Any clarification questions should also be submitted through the DSP.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "buyerCategories": "Other Government Departments and Devolved Government Offices may use the framework to call-off Commemoration Medals.",
        "description": "Each Contract Lot will be awarded to one supplier, items will then be called-off on an as required basis, there are no minimum order quantities.",
        "maximumParticipants": 4,
        "method": "withoutReopeningCompetition",
        "periodRationale": "Not applicable",
        "type": "open"
      },
      "hasFrameworkAgreement": true
    },
    "title": "The Provision of MOD Medals, Awards and Associated Items",
    "value": {
      "amount": 15000000,
      "amountGross": 18000000,
      "currency": "GBP"
    }
  }
}