Dental Supplies for Oral Health Improvement Initiatives

{
  "buyer": {
    "id": "GB-PPON-PQCM-5634-HGCN",
    "name": "North Northamptonshire Council"
  },
  "date": "2025-08-12T09:39:51+01:00",
  "id": "047855-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-058497",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Corby",
        "postalCode": "NN17 1QG",
        "region": "UKF25",
        "streetAddress": "The Corby Cube, George Street"
      },
      "contactPoint": {
        "email": "lee.howe@northnorthants.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.northnorthants.gov.uk/"
      },
      "id": "GB-PPON-PQCM-5634-HGCN",
      "identifier": {
        "id": "PQCM-5634-HGCN",
        "scheme": "GB-PPON"
      },
      "name": "North Northamptonshire Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
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  "tender": {
    "aboveThreshold": false,
    "description": "Purpose\nThis specification outlines the requirements for the procurement and distribution of high-quality, age-appropriate oral health supplies to support supervised toothbrushing programmes in early years settings, schools and for donations to foodbanks and other organisations for oral health improvement initiatives. The aim is to ensure consistent and timely delivery of materials to facilitate daily brushing routines, ultimately contributing to improved oral health outcomes for children and adults in priority communities.\nThe Council anticipates new oral health initiatives will be developed during the contract period and the Provider will be expected to support and adapt products supplies within reason.\nObjectives\n\u2022\tEnsure a regular, consistent supply of oral health materials.\n\u2022\tComply with health and safety regulations and evidence-based oral health standards.\n\u2022\tEnable efficient ordering, timely communication, storage, and delivery processes.\n\u2022\tMaintain accurate documentation and traceability of all distributions.\n\u2022\tMeet the needs of evolving projects.\nScope of Service\nProcurement, packaging, and distribution of the following items:\nChildren\u0027s Toothbrushes for STB\n\u2022\tSmall toothbrush head, medium texture\n\u2022\tOption: Suitable for children aged up to 3 years\n\u2022\tOption: Suitable for children aged 3-6 years\n\u2022\tIndividually wrapped\n\u2022\tVariety of colours preferred\n\u2022\tEach toothbrush must be uniquely identifiable\nChildren\u0027s Toothbrushes for Foodbanks\n\u2022\tSmall toothbrush head, medium texture\n\u2022\tOption: Suitable for children aged up to 3 years\n\u2022\tOption: Suitable for children aged 3-6 years\n\u2022\tOption: Suitable for children aged 7+\n\u2022\tIndividually wrapped\n\u2022\tVariety of colours preferred\nAdult\u0027s Toothbrushes for Foodbanks\n\u2022\tIndividually wrapped\n\u2022\tVariety of colours preferred\nFluoridated Toothpaste\n\u2022\t1350-1500 ppm fluoride\n\u2022\tAge-appropriate formulation\n\u2022\tFree from animal derivatives and gluten\n\u2022\tMinimum tube size: 75ml\n\u2022\tMust comply with national oral health guidelines (e.g. OHID/NICE)\nPre-packed Infant\u0027s Toothbrushes and Toothpastes for Foodbanks and MNBT project\n\u2022\tAge-appropriate toothbrush head\n\u2022\tIndividually wrapped packs\n\u2022\t1350-1500 ppm fluoride\n\u2022\tAge-appropriate formulation\n\u2022\tFree from animal derivatives and gluten\n\u2022\tOption for commissioners to supply a leaflet to be added to packs\n\u2022\tRecyclable packaging where possible\nPre-packed Children\u0027s Toothbrushes and Toothpastes for Foodbanks\n\u2022\tAge-appropriate toothbrush head\n\u2022\tIndividually wrapped packs\n\u2022\t1350-1500 ppm fluoride\n\u2022\tAge-appropriate formulation\n\u2022\tFree from animal derivatives and gluten\n\u2022\tOption for commissioners to supply a leaflet to be added to packs\n\u2022\tRecyclable packaging where possible\nPre-packed Adult\u0027s Toothbrushes and Toothpastes for Foodbanks\n\u2022\tAge-appropriate toothbrush head\n\u2022\tIndividually wrapped packs\n\u2022\t1350-1500 ppm fluoride\n\u2022\tAge-appropriate formulation\n\u2022\tFree from animal derivatives and gluten\n\u2022\tOption for commissioners to supply a leaflet to be added to packs\n\u2022\tRecyclable packaging where possible\nToothbrush Storage Racks\n\u2022\tDesigned for use in supervised toothbrushing programmes\n\u2022\tEasy to clean, labelled holders to support hygiene and individual identification\n\u2022\tDesigned for appropriate space to reduce cross contamination\nToothbrush Rack Caps / Covers\n\u2022\tProvided if racks are not enclosed\n\u2022\tMust ensure hygiene and protection of toothbrushes\nAdditional Items\n\u2022\tStorage trolleys\n\u2022\tLarge sand timers\n\u2022\tOption to provide: non-foaming toothpaste\n\u2022\tOption to provide: toothbrushes and toothpastes suitable for SEN needs\n\u2022\tOption to provide: recycling used toothbrushes\nAdditional Services\n\u2022\tStorage support of Colgate donated pallets\n\u2022\tOption: Application of unique labels to Colgate toothbrushes for STB programme\n\u2022\tOption: Printing permanent unique identifiers on to Colgate toothbrushes for STB programme\n\u2022\tPreparation and packing of take-home Colgate toothbrush and toothpaste packs (maintaining hygiene and clinical compliance)\nOrdering Process\n\u2022\tSupplies to be ordered by the commissioning team based on demand.\n\u2022\tDeliveries should be completed within 10 working days of the order being accepted.\n4.5. Delivery Requirements\nThe provider must ensure capability for:\n\u2022\tDeliveries may be made directly to each participating setting, school or distribution hub, as advised by commissioners.\n\u2022\tOptional 1-hour timed slot delivery where required\n\u2022\tEach delivery must include a delivery note and contents list to be forwarded to the commissioners",
    "documents": [
      {
        "description": "The proposal in this request for quotation presents an opportunity to supply the provision of dental supplies, preparation, packing and delivery services for the projects described above. The exact resource and volume requirements will be confirmed throughout the duration of the contract period.\nDeliveries will be to a variety of organisations in the North Northamptonshire area including primary schools, early years\u0027 settings, dedicated service hubs etc. generally on a quarterly basis but will likely require smaller \u0027top-up\u0027 orders where settings have lower storage space available.",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-4197",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-4197"
      },
      {
        "datePublished": "2025-08-12T09:39:51+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "047855-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/047855-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-08-22T12:00:00+01:00"
    },
    "id": "ocds-h6vhtk-058497",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Dental and subspecialty instruments and devices",
            "id": "33130000",
            "scheme": "CPV"
          },
          {
            "description": "Toothbrushes",
            "id": "33711710",
            "scheme": "CPV"
          },
          {
            "description": "Toothpaste",
            "id": "33711720",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "The award criteria is set out in the Request For Quotation documentation. It is a combination of price and quality.\nQuality 60% and Price 40%"
        },
        "contractPeriod": {
          "endDate": "2026-08-31T23:59:59+01:00",
          "maxExtentDate": "2027-08-31T23:59:59+01:00",
          "startDate": "2025-09-08T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Contract term: 1 year with the option to extend for an additional year (maximum 2 years)"
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 90000,
          "amountGross": 90000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "Request for Quotation. Completed submissions to be returned to Lee.Howe@northnorthants.gov.uk by no later than the Deadline for Submission of Bids, 12:00 on Friday, 29 August 2025.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed"
    },
    "tenderPeriod": {
      "endDate": "2025-08-29T12:00:00+01:00"
    },
    "title": "Dental Supplies for Oral Health Improvement Initiatives",
    "value": {
      "amount": 90000,
      "amountGross": 90000,
      "currency": "GBP"
    }
  }
}