Housing Benefit Subsidy Service

{
  "awards": [
    {
      "id": "048088-2025-1",
      "relatedLots": [
        "1"
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-157756",
          "name": "Claire Maunders"
        }
      ]
    }
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "measure": "bids",
        "relatedLot": "1",
        "value": 1
      }
    ]
  },
  "buyer": {
    "id": "GB-FTS-152761",
    "name": "London Borough of Haringey"
  },
  "contracts": [
    {
      "awardID": "048088-2025-1",
      "dateSigned": "2025-08-08T00:00:00+01:00",
      "id": "048088-2025-1",
      "status": "active",
      "value": {
        "amount": 60000,
        "currency": "GBP"
      }
    }
  ],
  "date": "2025-08-12T14:54:46+01:00",
  "id": "048088-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-058644",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "N227TR",
        "region": "UKI43",
        "streetAddress": "7th Floor Alexandra House, 10 Station Road, Wood Green"
      },
      "contactPoint": {
        "email": "HPCS@haringey.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "https://www.haringey.gov.uk/"
      },
      "id": "GB-FTS-152761",
      "identifier": {
        "legalName": "London Borough of Haringey",
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "name": "London Borough of Haringey",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Surrey",
        "postalCode": "TW15 2DB",
        "region": "UK",
        "streetAddress": "6 Gilmore Crescent, Ashford"
      },
      "contactPoint": {
        "email": "clairemaunders@btinternet.com"
      },
      "details": {
        "scale": "large"
      },
      "id": "GB-FTS-157756",
      "identifier": {
        "id": "PLVW-9748-XQXT",
        "legalName": "Claire Maunders",
        "schemeEntered": "Claire Maunders"
      },
      "name": "Claire Maunders",
      "roles": [
        "supplier"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "N227TY",
        "streetAddress": "Alexander House, Station Road Wood Green"
      },
      "id": "GB-FTS-157757",
      "identifier": {
        "legalName": "London Borough of Haringey"
      },
      "name": "London Borough of Haringey",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "classification": {
      "description": "Financial consultancy services",
      "id": "66171000",
      "scheme": "CPV"
    },
    "description": "The primary objective of this service is to maximise the amount of Housing Benefit payments the Council receives from the Department for Work and Pensions. This requires a detailed interrogation of the various subsidy reports, high-level reconciliations, and the review of individual benefits cases. Numerous subsidy reports and services are provided by Northgate Information Systems (NIS), and the process requires knowledge of the reports available, along with the understanding of how often and when they should be run. Once produced, the reports need to be interpreted, reviewed and reconciled in order to maximise the subsidy for the Council.",
    "id": "ocds-h6vhtk-058644",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Financial consultancy services",
            "id": "66171000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "70",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "30",
              "type": "price"
            }
          ]
        },
        "description": "To provide service which demonstrates the below \na)\tSubsidy Maximisation\n\u2022\tGuidance on the processes which need to be run to enable the claim to be submitted.\n\u2022\tGuidance upon the work required following the production of the reports produced (i.e. where intervention is required by assessment staff).\n\u2022\tReconciliation of I-World subsidy reports.\n\u2022\tInvestigation and resolution of I-World subsidy discrepancies.\n\u2022\tReconciliation of I-World posting reports to feeder systems and the General Ledger.\n\u2022\tReconciliation of cancelled and out of date cheques to ensure they are reflected correctly within the final claim.\n\u2022\tEnsure the correct allocation of manual adjustments to the appropriate cells within the final claim form.\n\u2022\tVariance analysis to previous year\u0027s audited claim and investigation of major variances.\n\u2022\tSampling of values within subsidy to identify any anomalies.\n\u2022\tAssist with the audit and resolve any queries which may arise with a view to protecting the Authorities subsidy position.\n\u2022\tWorking with the service to improve quality going forward\n\u2022\tAssistance with Finance Service to ensure required subsidy related and other government returns are accurately submitted in a timely manner\n\u2022\tAssistance with compilation of reporting data to Senior Managers and members\nb)\t Audit Testing \n\u2022\tPerforming initial testing and 40+ and any other further testing for the Final Grant Claim, for sample re-performance by the designated External Auditors\n\u2022\tManagement of and co-ordination with audit staff - internal and external\n\u2022\tProvision of in-year data analysis and statistical information around benefit entitlements, payments, overpayments, recoveries and quality issues (errors), as relevant, to inform management decisions and action around Service performance improvements.  \n\u2022\tIn year service-related audit testing, housekeeping reporting/ management and correction work\n\u2022\tFacilitation of internal auditors in managing planned audits\nc)\tSubsidy Financial Services: \n\u2022\tWeekly reviewing of audit trails\n\u2022\tWeekly review of Sub030 subsidy report \u0026 completion of reconciliation\n\u2022\tWeekly update from Sub030 Report of cell values for overpayments \n\u2022\tWeekly review of subsidy risk cells\n\u2022\tAnnual compilation of 1st advance claim, for review \u0026 sign off\n\u2022\tAnnual compilation of 2nd advance claim, for review \u0026 sign off\n\u2022\tAnnual compilation of pre-audit year-end final claim for review and sign off\n\u2022\tAssist annually in the audit process of the final claim, including initial and subsequent testing for audit re performance as required\n\u2022\tWeekly reconciliation of reports for Rent rebates  \n\u2022\tWeekly recording and monitor of all Benefits BACs payments \n\u2022\tAssisting annually in the Closing of Accounts process in reviewing the level of bad debt provision for HB, against the debt reported on the relevant IWORLD reports\n\u2022\tProvision of HB data for CIPFA Housing or benchmarking returns, as and when required \n\u2022\tAssistance with reasonable provision of other subsidy related reporting not listed here.",
        "hasOptions": false,
        "id": "1",
        "status": "cancelled"
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "limited",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "A three quote exercise was conducted as required by the councils contract standing orders",
    "procurementMethodRationaleClassifications": [
      {
        "description": "The procurement falls outside the scope of application of the directive",
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL"
      }
    ],
    "status": "complete",
    "title": "Housing Benefit Subsidy Service"
  }
}