SBC0425 Soft Facilities Management Contract - Corporate Estate Provision of Cleaning and Physical Security Services

{
  "buyer": {
    "id": "GB-PPON-PHLV-8626-LHWZ",
    "name": "Stevenage Borough Council"
  },
  "date": "2025-08-12T17:23:24+01:00",
  "id": "048193-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-051514",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Stevenage",
        "postalCode": "SG1 1HN",
        "region": "UKH23",
        "streetAddress": "Daneshill House, Danestrete"
      },
      "contactPoint": {
        "email": "procurement@stevenage.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.stevenage.gov.uk/"
      },
      "id": "GB-PPON-PHLV-8626-LHWZ",
      "identifier": {
        "id": "PHLV-8626-LHWZ",
        "scheme": "GB-PPON"
      },
      "name": "Stevenage Borough Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-12-10T23:59:59+00:00"
    },
    "description": "Stevenage Borough Council is seeking suitable Suppliers to tender for a Soft Facilities Management Contract for the provision of Cleaning and Physical Security Services for its Corporate Estate.  It also includes the provision of \u2018end-user\u2019 consumables and \u2018Hygiene\u2019 bin Services.\nThis procurement is for the tendering of a contract which will include provision for a range of planned and reactive cleaning services for approximately ten corporately managed sites within the Borough. The exact nature and location of each property will be outlined in the Site-Specific details document (which is contained in the draft ITT pack issued for information  with this PSQ).  The properties range from offices, a bus interchange centre through to a museum.   There are some additional properties which are included for the \u2018hygiene\u2019 bin service only. \nTwo of the main sites have a requirement for physical security services, Daneshill House on Monday \u2013 Friday normal working hours and for the indoor market at weekends only.  There is a potential ad hoc service requirement on both service areas.\nThere is a mandatory minimum annual turnover requirement of \u00a3800,000 for this contract.  Suppliers must have experience of delivering similar services in contracts of comparable size, scope, and complexity. Public sector experience is desirable but not essential. \nThe requirement is for is a single contract only without \u2018lots\u2019 for the purposes of streamlined management and resourcing for the Council.    Sub-contracting is permitted however a single lead contractor is responsible for the delivery of the contract in its entirety.  Due to the ratio of cleaning being the core service, the lead contractor is required to directly deliver the cleaning element.\nSecurity Industry Council accreditation is mandatory for the Supplier and their staff (or sub-contractor).\nSuppliers wishing to take part in this project are invited to \u201cexpress interest\u201d which will give access to the full procurement documents in the e-tendering system. \nYou must complete and submit a Pre Selection Questionnaire (PSQ) by the deadline on the portal https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home\nAny questions relating to this tender must be made via correspondence on the website, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above.\nPlease allow sufficient time to make your return as late returns will not be permitted by the system.",
    "documents": [
      {
        "description": "All documents are available from the portal as per the web address above",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home"
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-08-12T17:23:24+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "048193-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/048193-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-09-01T23:59:00+01:00"
    },
    "expressionOfInterestDeadline": "2025-09-15T12:00:00+01:00",
    "hasRecurrence": true,
    "id": "CCD01574",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Cleaning products",
            "id": "39830000",
            "scheme": "CPV"
          },
          {
            "description": "Security services",
            "id": "79710000",
            "scheme": "CPV"
          },
          {
            "description": "Guard services",
            "id": "79713000",
            "scheme": "CPV"
          },
          {
            "description": "Facilities management services",
            "id": "79993100",
            "scheme": "CPV"
          },
          {
            "description": "Cleaning and sanitation services",
            "id": "90900000",
            "scheme": "CPV"
          },
          {
            "description": "Cleaning services",
            "id": "90910000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH23"
          }
        ],
        "id": "LOT-0001",
        "relatedLot": "LOT-0001"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Price weighting - 50%\nQuality weighting - 40%\nSocial Value Weighting\u2013 10%",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "Price weighting - 50%\nQuality weighting - 40%\nSocial Value Weighting\u2013 10%"
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2031-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "LOT-0001",
        "renewal": {
          "description": "the option to extend up to a further 2 years (through two 12-month increments)"
        },
        "status": "active",
        "value": {
          "amount": 2000000.0,
          "amountGross": 2400000.0,
          "currency": "AED"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "This procurement is being conducted under the Procurement Act 2023, using a Competitive Flexible Procedure.\nThe process is structured into three stages:\n\u2022\tStage 1 \u0026 2\u2013 Conditions of Participation (PSQ stage): This Procurement Specific Questionnaire (PSQ) is used to assess suppliers against the Council\u2019s conditions of participation consisting of Pass/Fails and also scored project specific questions.\nWe anticipate a maximum of eight Suppliers to be invited to the tender stage; however, we reserve the right to invite more should the scoring be very close.\n\u2022\tStage 3 \u2013 Invitation to Submit Tenders: The selected suppliers following the PSQ stage who meet the conditions of participation and are the highest ranked may be invited to submit a full tender. Tenders will be assessed against the published award criteria, which will include quality, price, and social value considerations.\nDraft tender documents, including the specification and contract, are provided at this stage to support transparency and early market understanding. The Council reserves the right to amend or clarify elements of the procurement in accordance with the Procurement Act 2023."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2030-04-01T23:59:59Z"
        }
      ]
    },
    "riskDetails": "Known Risk - Local Government Re-Organisation\nThe Council may be subject to reorganisation under legislation introduced in relation to Local Government Reorganisation. In those circumstances there may be instances where repetitious or duplicated agreements become difficult or burdensome to continue with. In those circumstances, the contract that tenderers enter into will be subject to a provision that will allow the Council to terminate or curtail the contract if it would be prudent to do so.\nFor more information see  Devolution and Local Government Reorganisation - https://eu-west-1.protection.sophos.com/?d=stevenage.gov.uk\u0026u=aHR0cHM6Ly93d3cuc3RldmVuYWdlLmdvdi51ay9hYm91dC10aGUtY291bmNpbC9kZXZvbHV0aW9uLWFuZC1sb2NhbC1nb3Zlcm5tZW50LXJlb3JnYW5pc2F0aW9u\u0026p=m\u0026i=Njc1YWRlZjc1NDE2OGQwYTc0ODNlMjRk\u0026t=RzlLTVBrZGk5Mm9SWmN6QTB0ZDhXWjVCK293aDFKcUFxOHFzZXNONFJsWT0=\u0026h=e1610d3031634f34af91e9ff0aeea9e7\u0026s=AVNPUEhUT0NFTkNSWVBUSVbz12zF51qb-8BVQFZmXv1FF1Jq6YJF89IUaYUtpnWtCQ",
    "status": "active",
    "submissionMethodDetails": "https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "SBC0425 Soft Facilities Management Contract - Corporate Estate Provision of Cleaning and Physical Security Services",
    "value": {
      "amount": 2000000.0,
      "amountGross": 2400000.0,
      "currency": "GBP"
    }
  }
}