Fireworks 3 year contract

{
  "buyer": {
    "id": "GB-PPON-PTVM-6962-RPLN",
    "name": "Crowborough Town Council"
  },
  "date": "2025-08-13T10:27:16+01:00",
  "id": "048292-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0586c6",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Crowborough",
        "postalCode": "TN61DH",
        "region": "UKJ22",
        "streetAddress": "Council Offices"
      },
      "contactPoint": {
        "email": "ctc-operations@crowboroughtowncouncil.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PTVM-6962-RPLN",
      "identifier": {
        "id": "PTVM-6962-RPLN",
        "scheme": "GB-PPON"
      },
      "name": "Crowborough Town Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "Crowborough Town Council organises an annual Fireworks display on the 5th of November. (Please note, if the 5th of November falls on a Sunday, the event will take place on the Saturday, 4th of November) This extraordinary annual event has an exciting new display theme every year and is always very popular. This tradition has been held in Crowborough for years and is seen as an important part of the Crowborough Town Council\u0027s events programme. The event itself attracts up to 10,000 people from all over Crowborough, covering all ages and backgrounds. The event is greatly valued by young families, and it really sets the scene for the beginning of the festive season.\nCrowborough Town Council is seeking quotes for the designing the Fireworks installation as well as running of the Fireworks display, on the 5th of November at the town\u0027s Fireworks night. The contract will be awarded for a period of three years commencing in 2026.",
    "documents": [
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-4233",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-4233"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-4234",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-4234"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-4235",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-4235"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-4236",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-4236"
      },
      {
        "datePublished": "2025-08-13T10:27:16+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "048292-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/048292-2025"
      }
    ],
    "id": "ocds-h6vhtk-0586c6",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Fireworks",
            "id": "24613200",
            "scheme": "CPV"
          },
          {
            "description": "Entertainment services",
            "id": "92300000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "Mandatory Information for Submission\nCompleted Form of Tender - signed and dated.\nProposed Programme of Works - including installation, performance, and clean-up timeline.\nCompany Profile \u0026 Experience - including three references for similar public fireworks displays.\nHealth \u0026 Safety Documents: - Method Statement and Risk Assessments - Company Health \u0026 Safety Policy - Accident and enforcement history (past 5 years) including RIDDOR incidents\nInsurance Certificates: - Public Liability Insurance (minimum \u00a35M) - Employer\u0027s Liability Insurance (minimum \u00a310M)\nTechnical Information: - Fireworks and effects specification - Sound system coverage plan - Music theme proposal - Clean-up and debris management plan\nSocial \u0026 Community Value Plan - environmental considerations, use of local resources, noise sensitivity.\nSubcontractor Details (if applicable) - including qualifications and scope.\nDeclaration of No Conflict of Interest.\nCategory / Subcriteria\nWeighting\nScoring Criteria\nPrice Competitiveness\n25%\n10: Lowest priced bid. 7: Up to 5% above lowest. 5: Up to 10% above lowest. 3: More than 10% above lowest with minimal justification. 0: Significantly overpriced with no justification.\nCapability to Deliver Specification\n10%\n10: Full team with experience, skillset, and available equipment demonstrated. 7: Adequate staffing and planning. 5: Some limitations in resources. 3: Understaffed or under-equipped. 0: Unable to demonstrate readiness.\nProgramme of Works\n10%\n10: Detailed, realistic timeline matching Council expectations. 7: Clear but slightly ambitious plan. 5: Lacks detail or minor conflicts. 3: Unclear or incomplete. 0: No programme provided.\nHealth \u0026 Safety - Accreditations \u0026 Policy\n10%\n10: CHAS or equivalent, plus full policy provided. 7: Good documents but missing external accreditations. 5: Basic policy submitted. 3: Limited detail. 0: No policy or accreditations.\nTenders scoring below 5 in either H\u0026S - Accreditations or H\u0026S - Risk Management may be disqualified on safety grounds.\nHealth \u0026 Safety - Risk Management\n10%\n10: Full RAMS tailored to fireworks display. 7: Mostly complete RAMS. 5: Generic RAMS with gaps. 3: Poor or unclear risk strategy. 0: None provided.\nRelevant Experience \u0026 References\n10%\n10: 3+ similar public events, all positive references. 7: 2 similar jobs, mostly positive. 5: 1 event with satisfactory delivery. 3: Limited relevance or feedback. 0: No relevant experience or poor feedback.\nTechnical Proposal \u0026 Effects\n10%\n10: Innovative design with appropriate effects and synchronised music. 7: Good proposal with minor limitations. 5: Meets base requirements. 3: Minimal creativity or unclear plan. 0: Incomplete or unsuitable.\nSound \u0026 Accessibility Plan\n5%\n10: Excellent coverage and equipment for entire viewing area. 7: Good setup but partial coverage. 5: Adequate setup with minor gaps. 3: Limited or unclear plan. 0: Not addressed.\nEnvironmental \u0026 Social Value\n5%\n10: Strong waste reduction, noise control, local sourcing. 7: Good consideration with some evidence. 5: Some basic environmental notes. 3: Minimal effort. 0: No consideration given.\nCustomer Care / Communication\n5%\n10: Clear liaison structure and post-event feedback plan. 7: Responsive contact but no feedback loop. 5: Basic contact only. 3: No clarity on communication. 0: Not addressed."
        },
        "contractPeriod": {
          "endDate": "2028-12-31T23:59:59Z",
          "startDate": "2026-01-01T00:00:00Z"
        },
        "id": "1",
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 60000,
          "amountGross": 72000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "Hand copy must be delievered to:\nCrowborough Town Council\nCouncil Offices,\nPine Grove,\nCrowborough,\nEast Sussex,\nTN6 1DH",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed"
    },
    "tenderPeriod": {
      "endDate": "2025-08-28T12:00:00+01:00"
    },
    "title": "Fireworks 3 year contract",
    "value": {
      "amount": 60000,
      "amountGross": 72000,
      "currency": "GBP"
    }
  }
}