Provision of an end-to-end Catering Services including product sourcing & procurement with associated supply chain management into service centres and final mile logistics (from receipt of goods into service centre through to delivery to train side).

{
  "buyer": {
    "id": "GB-COH-10349442",
    "name": "FIRST TRENITALIA WEST COAST RAIL LIMITED"
  },
  "date": "2025-08-13T15:38:22+01:00",
  "id": "048484-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05873b",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PGLQ-8629-CMPG",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "W2 1AF",
        "region": "UKI32",
        "streetAddress": "8th Floor The Point"
      },
      "contactPoint": {
        "email": "ruchiie.sehdev@avantiwestcoast.co.uk",
        "name": "Ruchiie Sehdev",
        "telephone": "+447773732843"
      },
      "details": {
        "classifications": [
          {
            "description": "Public undertaking",
            "id": "publicUndertaking",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-10349442",
      "identifier": {
        "id": "10349442",
        "scheme": "GB-COH"
      },
      "name": "FIRST TRENITALIA WEST COAST RAIL LIMITED",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-02-06T23:59:59Z"
    },
    "description": "Procurement of Catering services to include:\n1)\tNew Product Development and Procurement for AWC Catering\nSourcing and Management: Identify and procure food, drink, consumables, and equipment at the best value for money, ensuring competitiveness throughout the product lifecycle, and value chain.\nSupplier Assurance: Maintain a safe and responsible supplier base.\nSupplier Management: Oversee lower-tier food and product suppliers, whether sourced by the supplier or designated by AWC.\nProduct Specification and Supply: Specify, order, and supply food and ancillary catering products. This includes creating documentation such as calorific and allergen information and maintaining the bill of materials.\nInventory Accountability: Ensure the correct level of food and catering products are available for order and/or distribution to the final mile logistics supplier.\n2)\tLogistics End-to-End Last Mile Delivery of Produce to Trains\nWarehouse Management: Ensure professional, safe, and efficient warehouse operations, including the use of relevant IT systems, ensuring \u0027best in class inventory management\nAvailability and Waste Management: Maximise product availability while minimising waste.\nDelivery Coordination: Deliver products to trains, lounges, and other locations as per AWC\u0027s forecasts and orders.\nPremises and Asset Maintenance: Maintain AWC premises and assets.\nSafety Systems: Implement robust safety and food safety systems to manage, monitor, and minimize all safety risks.\nSupplier Staff Management: Engage and manage supplier staff to minimise sickness and turnover\nNote: TUPE applies for incumbent Supplier staff to the provision of Catering Services.\nDetails on the T\u0026Cs and the extent/nature of dialogue/negotiation during the process will be provided to down-selected bidders only during the ITN stage.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "http://redirect.transaxions.com/events/1O0sY"
      },
      {
        "datePublished": "2025-08-13T15:38:22+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "048484-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/048484-2025"
      }
    ],
    "expressionOfInterestDeadline": "2025-09-13T12:00:00+01:00",
    "id": "ocds-h6vhtk-05873b",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Catering services for transport enterprises",
            "id": "55522000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "1\tContract Objectives\t3%\n2\tManagement \u0026 Staffing\t2%\n3\tSafety\t4%\n4\tContracts \u0026 Contract Management\t4%\n5\tSustainability\t4%\n6\tEmbracing Digital Transformation and Automation\t4%\n7\tNew Product and Menu Development\t4%\n8\tProcurement\t4%\n9\tFood Safety\t4%\n10\tSupplier Management\t1%\n11\tInventory Management\t6%\n12\tInfrastructure\t3%\n13\tDeliveries To Final Destination (trains, lounges etc)\t6%\n14\tContingency\t2%\n15\tMobilisation\t4%",
              "name": "Qualitative Weighting",
              "numbers": [
                {
                  "number": 55,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Commercial",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Contract Evaluation",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-06-30T23:59:59+01:00",
          "maxExtentDate": "2033-06-30T23:59:59+01:00",
          "startDate": "2026-07-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The contract length is anticipated to be five (5) years with an option to extend for another 2 years (as a 1+1 option).\nThe estimated contract value stated above is for the total term i.e. 7 years (5+2). \nEstimated Value below; \n26/27\t\u00a334.3M\n27/28\t\u00a335.7M\n28/29\t\u00a336.2M\n29/30\t\u00a337.3M\n30/31\t\u00a338.0M\n31/32\t\u00a338.8M\n32/33\t\u00a339.6M\nThe spend indicated within this tender process is not fully committed as the actual annual budgets will be subject to approval by Department for Transport from time to time, usually\nannually. Please note, we would reserve the right to reduce or increase the budgets as necessary at any point in time."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "This will be a two-stage process with a Pre-Qualification Stage (PQQ) followed by down-selection of a limited number of Applicants to proceed to an Invitation to Negotiate (ITN) stage. AWC Procurement will manage the tender process, which will be carried out in accordance with the Procurement Act 2023. The process will not make use of an electronic auction.\nThe Client reserves the right at its absolute discretion throughout the procurement process:\n1.  to amend and refine the award criteria,\n2. to amend and refine the proposed procurement procedure prior to issuing the ITN, and \n3. not to proceed with a contract award\nFollowing the evaluation of the PQQ responses, the Client will shortlist the applicants it will invite to tender in accordance with the terms of the PQQ. The Client reserves the right to limit the number of applicants that are invited to tender to a maximum of four (4) applicants. Only applicants that score a \"pass\" for all non-qualitatively scored questions in the PQQ will be considered and Applicants will then be ranked in order of highest to lowest score. The Client reserves the right, in its absolute discretion, to invite more applicants into the ITN process if there is a tie in the scores between two (2) or more applicants for the final place.\nThose tenderers shortlisted from the PQQ stage will be invited to submit a proposal based on the ITN. Submissions will be evaluated during the ITN stage, allowing internal teams to select the most advantageous tender (MAT) based on both qualitative and cost evaluations, including final contract negotiations. All tenderers will be taken to a presentation stage to demonstrate their confidence in delivery.\nThe procurement timeline will be published and aimed at appointing a new supplier by 1st April 2026 to allow for mobilisation, with the contract start date set for 1st July 2026.\nThe existing suite of First Group systems (e,g, WAX Portal) will support the process, ensuring full transparency and auditability in accordance with the new Procurement Act 2023.",
              "forReduction": true
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 259800000,
          "amountGross": 311760000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "This will be a two-stage process with a Pre-Qualification Stage (PQQ) followed by down-selection of a limited number of Applicants to proceed to an Invitation to Negotiate (ITN) stage. AWC Procurement will manage the tender process, which will be carried out in accordance with the Procurement Act 2023. The process will not make use of an electronic auction.\nThe Client reserves the right at its absolute discretion throughout the procurement process:\n1.  to amend and refine the award criteria,\n2. to amend and refine the proposed procurement procedure prior to issuing the ITN, and \n3. not to proceed with a contract award.\nFollowing the evaluation of the PQQ responses, the Client will shortlist the applicants it will invite to tender in accordance with the terms of the PQQ. The Client reserves the right to limit the number of applicants that are invited to tender to a maximum of four (4) applicants. Only applicants that score a \"pass\" for all non-qualitatively scored questions in the PQQ (outlined within tab 5 to 7 within the PQQ questionnaire) will be considered and Applicants will then be ranked in order of highest to lowest score. The Client reserves the right, in its absolute discretion, to invite more applicants into the ITN process if there is a tie in the scores between two (2) or more applicants for the final place.\n.\nThose tenderers shortlisted from the PQQ stage will be invited to submit a proposal based on the ITN. Submissions will be evaluated during the ITN stage, allowing internal teams to select the most advantageous tender (MAT) based on both qualitative and cost evaluations, including final contract negotiations. All tenderers will be taken to a presentation stage to demonstrate their confidence in delivery.\nThe procurement timeline will be published and aimed at appointing a new supplier by 1st April 2026 to allow for mobilisation, with the contract start date set for 1st July 2026.\nThe existing suite of First Group systems (e,g, WAX Portal) will support the process, ensuring full transparency and auditability in accordance with the new Procurement Act 2023.\nDetails on the T\u0026Cs and the extent/nature of dialogue/negotiation during the process will be provided to down-selected bidders only during the ITN stage."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "specialRegime": [
      "utilities"
    ],
    "status": "active",
    "submissionMethodDetails": "http://redirect.transaxions.com/events/1O0sY\nGaining Access to the PQQ Documentation\n- Please go to the Wax Portal using the web address above and click on the expression of interest submission button.\n- We also require an NDA to be completed prior to releasing the PQQ documents. Please either:\n\t1. Provide evidence that a suitable NDA is already in existence between our companies, OR\n\t2. Download, complete, sign and return the attached NDA within the Wax Portal (which can be found in the \"Attachments Section\" of this EoI), to the Procurement Lead, Ruchiie Sehdev, at  ruchiie.sehdev@avantiwestcoast.co.uk.\n- The PQQ documents will be released to you once the expression of interest has been submitted and the NDA documentation had been received by the Procurement Lead.\n- Once you gain access to the PQQ documents, please begin your review, and if you intend to participate, please submit your PQQ response in line with the published PQQ submission timetable. Alternatively, if you decide not to participate please decline the invite and provide a reason.\n- The deadline for expression of interest is 13th September 2025 (12:00).",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Provision of an end-to-end Catering Services including product sourcing \u0026 procurement with associated supply chain management into service centres and final mile logistics (from receipt of goods into service centre through to delivery to train side).",
    "value": {
      "amount": 259800000,
      "amountGross": 311760000,
      "currency": "GBP"
    }
  }
}