ID 5949915 - DoJ – NIPS - Supply & Delivery of Toiletries & Personal Hygiene Items for Stores & Tuck Shop 2025

{
  "buyer": {
    "id": "GB-PPON-PRMX-2692-MXQX",
    "name": "The Northern Ireland Prison Service"
  },
  "date": "2025-08-14T12:17:43+01:00",
  "id": "048717-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0587cd",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT8 8NA",
        "region": "UKN0E",
        "streetAddress": "Procurement Unit, Estates Management, Hydebank Wood College and Women\u0027s Prison, Hospital Road"
      },
      "contactPoint": {
        "email": "Justice.CPD@finance-ni.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Northern Irish devolved regulations apply",
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ]
      },
      "id": "GB-PPON-PRMX-2692-MXQX",
      "identifier": {
        "id": "PRMX-2692-MXQX",
        "scheme": "GB-PPON"
      },
      "name": "The Northern Ireland Prison Service",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT3 9ED",
        "region": "UKN06",
        "streetAddress": "303 Airport Road West"
      },
      "contactPoint": {
        "email": "Justice.CPD@finance-ni.gov.uk"
      },
      "id": "GB-PPON-PVWG-8426-YWXV",
      "identifier": {
        "id": "PVWG-8426-YWXV",
        "scheme": "GB-PPON"
      },
      "name": "CPD - Supplies \u0026 Services Division",
      "roleDetails": "Construction and Procurement Delivery \u2013 Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-10-13T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "For further details on invoicing procedures please see : https://www.finance-ni.gov.uk/articles/account-ni-good-invoicing-practice\nContract Value \nThe estimated value figure indicated in the Scope Section represents an overall estimated contract value. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority. "
    },
    "description": "The Department of Justice, through its executive agency The Northern Ireland Prison Service (NIPS), wishes to establish a contract for the supply and delivery of a range of toiletry and personal hygiene items for:- \na. Distribution within the prison establishments from the NIPS Stores \nb. Purchase from the Prisoner\u2019s tuckshop at their own expense \nThe contract will be for a period of five (5) years with no options to extend beyond this period.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-08-14T12:17:43+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "048717-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/048717-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-09-05T17:00:00+01:00"
    },
    "hasRecurrence": true,
    "id": "ocds-h6vhtk-0587cd",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Personal care products",
            "id": "33700000",
            "scheme": "CPV"
          },
          {
            "description": "Perfumes and toiletries",
            "id": "33711000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "As per tender documentation - Instructions to Tenders document",
              "name": "Qualitative Criteria",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "As per tender documentation - Instructions to Tenders document",
              "name": "Quantitative Criteria",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-11-16T23:59:59+00:00",
          "startDate": "2025-11-17T00:00:00+00:00"
        },
        "hasOptions": true,
        "id": "1",
        "options": {
          "description": "In accordance with points 3.2 and 5.2 of the Specification, the Buyer reserves the right to add and/or remove items from the contract and to add and/or remove locations to meet their operational needs throughout the life of the contract."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As per Tender documentation.  ",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "value": {
          "amount": 2150000,
          "amountGross": 2580000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2030-05-31T23:59:59+01:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.\nPaper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.\nThe tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-09-15T23:59:59+01:00"
    },
    "title": "ID 5949915 - DoJ \u2013 NIPS - Supply \u0026 Delivery of Toiletries \u0026 Personal Hygiene Items for Stores \u0026 Tuck Shop 2025",
    "value": {
      "amount": 2150000,
      "amountGross": 2580000,
      "currency": "GBP"
    }
  }
}