Dental Supplies for Oral Health Improvement Initiatives

{
  "buyer": {
    "id": "GB-PPON-PQCM-5634-HGCN",
    "name": "North Northamptonshire Council"
  },
  "date": "2025-08-18T16:00:32+01:00",
  "id": "049594-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-058a01",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Corby",
        "postalCode": "NN17 1QG",
        "region": "UKF25",
        "streetAddress": "The Corby Cube, George Street"
      },
      "contactPoint": {
        "email": "lee.howe@northnorthants.gov.uk",
        "name": "Lee Howe"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PQCM-5634-HGCN",
      "identifier": {
        "id": "PQCM-5634-HGCN",
        "scheme": "GB-PPON"
      },
      "name": "North Northamptonshire Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "This specification outlines the requirements for the procurement and distribution of high-quality, age-appropriate oral health supplies to support supervised toothbrushing programmes in early years settings, schools and for donations to foodbanks and other organisations for oral health improvement initiatives. The aim is to ensure consistent and timely delivery of materials to facilitate daily brushing routines, ultimately contributing to improved oral health outcomes for children and adults in priority communities.\nThe Council anticipates new oral health initiatives will be developed during the contract period and the Provider will be expected to support and adapt products supplies within reason.\nObjectives\n\u2022 Ensure a regular, consistent supply of oral health materials.\n\u2022 Comply with health and safety regulations and evidence-based oral health standards.\n\u2022 Enable efficient ordering, timely communication, storage, and delivery processes.\n\u2022 Maintain accurate documentation and traceability of all distributions.\n\u2022 Meet the needs of evolving projects.\nScope of Service\nProcurement, packaging, and distribution of the following items:\nChildren\u0027s Toothbrushes for STB\n\u2022 Small toothbrush head, medium texture\n\u2022 Option: Suitable for children aged up to 3 years\n\u2022 Option: Suitable for children aged 3-6 years\n\u2022 Individually wrapped\n\u2022 Variety of colours preferred\n\u2022 Each toothbrush must be uniquely identifiable\nChildren\u0027s Toothbrushes for Foodbanks\n\u2022 Small toothbrush head, medium texture\n\u2022 Option: Suitable for children aged up to 3 years\n\u2022 Option: Suitable for children aged 3-6 years\n\u2022 Option: Suitable for children aged 7+\n\u2022 Individually wrapped\n\u2022 Variety of colours preferred\nAdult\u0027s Toothbrushes for Foodbanks\n\u2022 Individually wrapped\n\u2022 Variety of colours preferred\nFluoridated Toothpaste\n\u2022 1350-1500 ppm fluoride\n\u2022 Age-appropriate formulation\n\u2022 Free from animal derivatives and gluten\n\u2022 Minimum tube size: 75ml\n\u2022 Must comply with national oral health guidelines (e.g. OHID/NICE)\nPre-packed Infant\u0027s Toothbrushes and Toothpastes for Foodbanks and MNBT project\n\u2022 Age-appropriate toothbrush head\n\u2022 Individually wrapped packs\n\u2022 1350-1500 ppm fluoride\n\u2022 Age-appropriate formulation\n\u2022 Free from animal derivatives and gluten\n\u2022 Option for commissioners to supply a leaflet to be added to packs\n\u2022 Recyclable packaging where possible\nPre-packed Children\u0027s Toothbrushes and Toothpastes for Foodbanks\n\u2022 Age-appropriate toothbrush head\n\u2022 Individually wrapped packs\n\u2022 1350-1500 ppm fluoride\n\u2022 Age-appropriate formulation\n\u2022 Free from animal derivatives and gluten\n\u2022 Option for commissioners to supply a leaflet to be added to packs\n\u2022 Recyclable packaging where possible\nPre-packed Adult\u0027s Toothbrushes and Toothpastes for Foodbanks\n\u2022 Age-appropriate toothbrush head\n\u2022 Individually wrapped packs\n\u2022 1350-1500 ppm fluoride\n\u2022 Age-appropriate formulation\n\u2022 Free from animal derivatives and gluten\n\u2022 Option for commissioners to supply a leaflet to be added to packs\n\u2022 Recyclable packaging where possible\nToothbrush Storage Racks \n\u2022 Designed for use in supervised toothbrushing programmes\n\u2022 Easy to clean, labelled holders to support hygiene and individual identification\n\u2022 Designed for appropriate space to reduce cross contamination\nToothbrush Rack Caps / Covers\n\u2022 Provided if racks are not enclosed\n\u2022 Must ensure hygiene and protection of toothbrushes\n\u2022 (spec for toothbrushes 6\u0027 long x 1/2\u0027 width)\nAdditional Items\n\u2022 Storage trolleys\n\u2022 Large sand timers\n\u2022 Option to provide: non-foaming toothpaste\n\u2022 Option to provide: toothbrushes and toothpastes suitable for SEN needs\n\u2022 Option to provide: recycling used toothbrushes\nAdditional Services\n\u2022 Storage support of Colgate donated pallets\n\u2022 Option: Application of unique labels to Colgate toothbrushes for STB programme\n\u2022 Option: Printing permanent unique identifiers on to Colgate toothbrushes for STB programme\n\u2022 Preparation and packing of take-home Colgate toothbrush and toothpaste packs (maintaining hygiene and clinical compliance)\nOrdering Process\n\u2022 Supplies to be ordered by the commissioning team based on demand.\n\u2022 Deliveries should be completed within 10 working days of the order being accepted.\n4.5. Delivery Requirements\nThe provider must ensure capability for:\n\u2022 Deliveries may be made directly to each participating setting, school or distribution hub, as advised by commissioners.\n\u2022 Optional 1-hour timed slot delivery where required\n\u2022 Each delivery must include a delivery note and contents list to be forwarded to the commissioners",
    "documents": [
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-4358",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-4358"
      },
      {
        "datePublished": "2025-08-18T16:00:32+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "049594-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/049594-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-08-27T12:00:00+01:00"
    },
    "id": "ocds-h6vhtk-058a01",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Dental and subspecialty instruments and devices",
            "id": "33130000",
            "scheme": "CPV"
          },
          {
            "description": "Toothbrushes",
            "id": "33711710",
            "scheme": "CPV"
          },
          {
            "description": "Toothpaste",
            "id": "33711720",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "The award criteria is set out in the Request For Quotation documentation. It is a combination of price and quality.\nQuality 60% and Price 40%"
        },
        "contractPeriod": {
          "endDate": "2026-08-31T23:59:59+01:00",
          "maxExtentDate": "2027-08-31T23:59:59+01:00",
          "startDate": "2025-09-08T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Contract term: 1 year with the option to extend for an additional year (maximum 2 years)"
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 90000,
          "amountGross": 90000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "Request for Quotation. Completed submissions to be returned to Lee.Howe@northnorthants.gov.uk by no later than the Deadline for Submission of Bids",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed"
    },
    "tenderPeriod": {
      "endDate": "2025-09-01T12:00:00+01:00"
    },
    "title": "Dental Supplies for Oral Health Improvement Initiatives",
    "value": {
      "amount": 90000,
      "amountGross": 90000,
      "currency": "GBP"
    }
  }
}