Provision of a Street Lighting Term Service Contract

{
  "buyer": {
    "id": "GB-PPON-PHZZ-4724-NYPH",
    "name": "London Borough of Hillingdon"
  },
  "date": "2025-08-19T09:07:55+01:00",
  "id": "049685-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-058a38",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Uxbridge",
        "postalCode": "UB8 1UW",
        "region": "UKI74",
        "streetAddress": "Civic Centre"
      },
      "contactPoint": {
        "email": "procurement@hillingdon.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PHZZ-4724-NYPH",
      "identifier": {
        "id": "PHZZ-4724-NYPH",
        "scheme": "GB-PPON"
      },
      "name": "London Borough of Hillingdon",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "****  To note, a UK 2 Preliminary Market Engagement Notice ( Notice ( 2025/S 000-047824. Procurement Identifier(OCID):ocds-h6vhtk-050b70 was published on 12th August 2025 ( 8.53am). This related to premarket engagement for both Street Lighting and Highways.\n This Preliminary Market Engagement Notice was linked to the  publication of the Provision of a Highways Term Service (Notice identifier 2025/S 000-0149653 (ocds-h6vhtk-050b70) and therefore can not be linked to this Notice."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-12-18T23:59:59Z"
    },
    "description": "The term service contract includes the following, but not limited to,\nCapital Investment works include column replacement programme, column painting and structural testing\nTerms service works;\n -Routine maintenance, inspection, maintenance and testing of street lighting \u0026 traffic signs, bollard \u0026 traffic sign cleaning\n-Non-routine maintenance- street lighting \u0026 traffic signs inc emergency calls outs and on-going fault repairs\n-Night scouting\n-24hr emergency call out facility\n-Fault report management\n-Electrical testing every 6 years\nThe Contract will be for an initial term of seven (7) years with an extendable option for a period of five (5) years, giving a total of twelve (12) years (the Term).\nThe option to extend is for a period of five (5) years is subject to full service and commercial review.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "****  To note, a UK 2 Preliminary Market Engagement Notice ( Notice ( 2025/S 000-047824. Procurement Identifier(OCID):ocds-h6vhtk-050b70 was published on 12th August 2025 ( 8.53am). This related to premarket engagement for both Street Lighting and Highways.\n This Preliminary Market Engagement Notice was linked to the  publication of the Provision of a Highways Term Service (Notice identifier 2025/S 000-0149653 (ocds-h6vhtk-050b70) and therefore can not be linked to this Notice.\nAttached is a copy of the UK2 - Preliminary Market Engagement Notice",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-4407",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-4407"
      },
      {
        "datePublished": "2025-08-19T09:07:55+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "049685-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/049685-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-09-15T17:00:00+01:00"
    },
    "hasRecurrence": true,
    "id": "ocds-h6vhtk-058a38",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Lighting equipment and electric lamps",
            "id": "31500000",
            "scheme": "CPV"
          },
          {
            "description": "Street-lighting equipment",
            "id": "34928500",
            "scheme": "CPV"
          },
          {
            "description": "Street-lighting columns",
            "id": "34928510",
            "scheme": "CPV"
          },
          {
            "description": "Lampposts",
            "id": "34928520",
            "scheme": "CPV"
          },
          {
            "description": "Street lamps",
            "id": "34928530",
            "scheme": "CPV"
          },
          {
            "description": "Installation of road lighting equipment",
            "id": "45316110",
            "scheme": "CPV"
          },
          {
            "description": "Street-lighting maintenance services",
            "id": "50232100",
            "scheme": "CPV"
          },
          {
            "description": "Commissioning of public lighting installations",
            "id": "50232110",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI74"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "60% of the marks available will be allocated to Price",
              "name": "Price",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "40% of the marks will be allocated to Quality",
              "name": "Quality",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2033-03-31T23:59:59+01:00",
          "maxExtentDate": "2038-03-31T23:59:59Z",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The contract has an option to extend for a period of five (5) years subject to full service and commercial review."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amountGross": 18907200,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "works",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2032-04-01T23:59:59+01:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "The full suite of tender documents linked to this tender opportunity are advertised via our tender portal below; https://supplierlive.proactisp2p.com/Account/Login",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-09-19T17:00:00+01:00"
    },
    "title": "Provision of a Street Lighting Term Service Contract",
    "value": {
      "amountGross": 18907200,
      "currency": "GBP"
    }
  }
}