CSET School Uniform

{
  "buyer": {
    "id": "GB-COH-08397975",
    "name": "CASTLE SCHOOL EDUCATION TRUST"
  },
  "date": "2025-08-20T11:03:57+01:00",
  "id": "050075-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-055b8c",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PJBP-5124-DMWL",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Bristol",
        "postalCode": "BS16 9LH",
        "region": "UKK12",
        "streetAddress": "Cset Mangotsfield School"
      },
      "contactPoint": {
        "email": "sharon.dewfall@cset.co.uk",
        "name": "Susan Wright",
        "telephone": "+447943813424"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.cset.co.uk/"
      },
      "id": "GB-COH-08397975",
      "identifier": {
        "id": "08397975",
        "scheme": "GB-COH"
      },
      "name": "CASTLE SCHOOL EDUCATION TRUST",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "n/a"
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-09-01T23:59:59+01:00"
    },
    "description": "Provision of branded uniform to make sure parents receive best value with regards to price, quality and service.\nOther branded items may be offered but will not form part of the price criteria evaluation but may score in the quality criteria.\nThe estimated contract value for mandatory items is estimated to be \u00a3732,000 over the five year period, with approximately 83% of sales being direct parent to supplier.\nThe Trust intends to award the contract based on the offer which is the most economically advantageous considering quality and price. The Trust does not bind itself to accept the lowest or any quotation submitted and reserves the right to accept all or part of any quotation. Suppliers may decide to only quote for specific schools hence the need to complete a schedule 3A for each school. The Trust will award the contract on a school by school basis.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "The Trust website which contains additional information",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://www.cset.co.uk/Financial/"
      },
      {
        "documentType": "biddingDocuments",
        "id": "L-2",
        "url": "https://www.cset.co.uk/Financial/"
      },
      {
        "description": "Documents to be used as reference for tender submission templates for submission and summary of clarification question and response.",
        "documentType": "biddingDocuments",
        "id": "L-3",
        "url": "https://www.cset.co.uk/Financial/"
      },
      {
        "documentType": "technicalSpecifications",
        "id": "L-4",
        "url": "https://www.cset.co.uk/Financial/"
      },
      {
        "datePublished": "2025-08-20T11:03:57+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "050075-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/050075-2025"
      }
    ],
    "hasRecurrence": true,
    "id": "CSET Uniform Jan 2026 - Secondary",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Clothing, footwear, luggage articles and accessories",
            "id": "18000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Clothing, footwear, luggage articles and accessories",
            "id": "18000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "Clothing, footwear, luggage articles and accessories",
            "id": "18000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "3",
        "relatedLot": "3"
      },
      {
        "additionalClassifications": [
          {
            "description": "Clothing, footwear, luggage articles and accessories",
            "id": "18000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "4",
        "relatedLot": "4"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "awardCriteriaDetails": "The contract is a Trust contract but can be awarded per individual school so different suppliers may be successful."
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The lowest priced tender shall be awarded the full 30% weighting for price and tenders with a higher price will be scored pro-rata.",
              "name": "price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "Questions are scored on a scale of 0 to 10. Your score will then be divided by the maximum score available (10), and then multiplied by the question weighting to give you a score for each question...\nPlease provide details of the procedure you have in place to deal with complaints about the supply and quality of uniforms and relevant escalation process. Detail your returns policy and relevant guarantees. Include the process for items being returned and any associated costs.\nDetail what payment options you offer, if any, for parents/carers, particularly those that cannot afford to buy uniform in one go? How do you cater for parents with no online or card payment facility (i.e. cash only)? Do you offer any means to support families in cases of hardship or low income?\nDo you operate a shop in the South Gloucestershire LA area? If so please provide address details and if stock is available in the shop.\nDetail your delivery charges if applicable? Are there ways to mitigate these costs? If applicable, do you offer a freepost for returns?\nHow does your company assist with the sizing of garments and parents ordering the correct sized garments for their child? How do you manage special measures for non-stock sizes?\nHow do you manage stock levels to minimise shortages? What commitment do you offer to guarantee stock holding through the year?\nSustainability explain your approach to environmental sustainability including how you will comply with relevant environmental standards in relation to this contract and any initiatives to improve the environmental impacts of this service? This could include minimising waste and opportunities to re-use or recycle uniforms.\nAre there any extracurricular / social value activities that you will be able to deliver specifically for this contract that will directly benefit the School or local community? This may include support for school events.\nPlease provide detailed evidence including a case study of any initiatives that you have previously successfully delivered to support this proposal. (Case study reflection can be up to an additional 500 words)\nCan samples be provided to the schools free of charge to assist in sizing?\nPlease confirm that you have accessed the individual school websites and have quoted the costs based on the current specification.",
              "name": "Quality",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-12-31T23:59:59Z",
          "maxExtentDate": "2030-12-31T23:59:59Z",
          "startDate": "2026-01-01T00:00:00Z"
        },
        "description": "Provision of uniform to make sure parents receive best value with regards to price, quality and service.\nThe vast majority of transactions will be direct between parents/carers and the successful suppliers.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "Provision of non branded items"
        },
        "renewal": {
          "description": "An additional two years"
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "The Castle School",
        "value": {
          "amount": 210000,
          "amountGross": 210000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The lowest priced tender shall be awarded the full 30% weighting for price and tenders with a higher price will be scored pro-rata.",
              "name": "price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "Questions are scored on a scale of 0 to 10. Your score will then be divided by the maximum score available (10), and then multiplied by the question weighting to give you a score for each question...\nPlease provide details of the procedure you have in place to deal with complaints about the supply and quality of uniforms and relevant escalation process. Detail your returns policy and relevant guarantees. Include the process for items being returned and any associated costs.\nDetail what payment options you offer, if any, for parents/carers, particularly those that cannot afford to buy uniform in one go? How do you cater for parents with no online or card payment facility (i.e. cash only)? Do you offer any means to support families in cases of hardship or low income?\nDo you operate a shop in the South Gloucestershire LA area? If so please provide address details and if stock is available in the shop.\nDetail your delivery charges if applicable? Are there ways to mitigate these costs? If applicable, do you offer a freepost for returns?\nHow does your company assist with the sizing of garments and parents ordering the correct sized garments for their child? How do you manage special measures for non-stock sizes?\nHow do you manage stock levels to minimise shortages? What commitment do you offer to guarantee stock holding through the year?\nSustainability explain your approach to environmental sustainability including how you will comply with relevant environmental standards in relation to this contract and any initiatives to improve the environmental impacts of this service? This could include minimising waste and opportunities to re-use or recycle uniforms.\nAre there any extracurricular / social value activities that you will be able to deliver specifically for this contract that will directly benefit the School or local community? This may include support for school events.\nPlease provide detailed evidence including a case study of any initiatives that you have previously successfully delivered to support this proposal. (Case study reflection can be up to an additional 500 words)\nCan samples be provided to the schools free of charge to assist in sizing?\nPlease confirm that you have accessed the individual school websites and have quoted the costs based on the current specification.",
              "name": "Quality",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-12-31T23:59:59Z",
          "maxExtentDate": "2030-12-31T23:59:59Z",
          "startDate": "2026-01-01T00:00:00Z"
        },
        "description": "Provision of uniform to make sure parents receive best value with regards to price, quality and service.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "2",
        "options": {
          "description": "Provision of non branded items"
        },
        "renewal": {
          "description": "An additional two years"
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Downend School",
        "value": {
          "amount": 219000,
          "amountGross": 219000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The lowest priced tender shall be awarded the full 30% weighting for price and tenders with a higher price will be scored pro-rata.",
              "name": "price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "Questions are scored on a scale of 0 to 10. Your score will then be divided by the maximum score available (10), and then multiplied by the question weighting to give you a score for each question...\nPlease provide details of the procedure you have in place to deal with complaints about the supply and quality of uniforms and relevant escalation process. Detail your returns policy and relevant guarantees. Include the process for items being returned and any associated costs.\nDetail what payment options you offer, if any, for parents/carers, particularly those that cannot afford to buy uniform in one go? How do you cater for parents with no online or card payment facility (i.e. cash only)? Do you offer any means to support families in cases of hardship or low income?\nDo you operate a shop in the South Gloucestershire LA area? If so please provide address details and if stock is available in the shop.\nDetail your delivery charges if applicable? Are there ways to mitigate these costs? If applicable, do you offer a freepost for returns?\nHow does your company assist with the sizing of garments and parents ordering the correct sized garments for their child? How do you manage special measures for non-stock sizes?\nHow do you manage stock levels to minimise shortages? What commitment do you offer to guarantee stock holding through the year?\nSustainability explain your approach to environmental sustainability including how you will comply with relevant environmental standards in relation to this contract and any initiatives to improve the environmental impacts of this service? This could include minimising waste and opportunities to re-use or recycle uniforms.\nAre there any extracurricular / social value activities that you will be able to deliver specifically for this contract that will directly benefit the School or local community? This may include support for school events.\nPlease provide detailed evidence including a case study of any initiatives that you have previously successfully delivered to support this proposal. (Case study reflection can be up to an additional 500 words)\nCan samples be provided to the schools free of charge to assist in sizing?\nPlease confirm that you have accessed the individual school websites and have quoted the costs based on the current specification.",
              "name": "Quality",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-12-31T23:59:59Z",
          "maxExtentDate": "2030-12-31T23:59:59Z",
          "startDate": "2026-01-01T00:00:00Z"
        },
        "description": "Uniform preferred supplier",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "3",
        "options": {
          "description": "Provision of non branded items"
        },
        "renewal": {
          "description": "An additional two years"
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Mangotsfield School",
        "value": {
          "amount": 203000,
          "amountGross": 203000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The lowest priced tender shall be awarded the full 30% weighting for price and tenders with a higher price will be scored pro-rata.",
              "name": "price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "Questions are scored on a scale of 0 to 10. Your score will then be divided by the maximum score available (10), and then multiplied by the question weighting to give you a score for each question...\nPlease provide details of the procedure you have in place to deal with complaints about the supply and quality of uniforms and relevant escalation process. Detail your returns policy and relevant guarantees. Include the process for items being returned and any associated costs.\nDetail what payment options you offer, if any, for parents/carers, particularly those that cannot afford to buy uniform in one go? How do you cater for parents with no online or card payment facility (i.e. cash only)? Do you offer any means to support families in cases of hardship or low income?\nDo you operate a shop in the South Gloucestershire LA area? If so please provide address details and if stock is available in the shop.\nDetail your delivery charges if applicable? Are there ways to mitigate these costs? If applicable, do you offer a freepost for returns?\nHow does your company assist with the sizing of garments and parents ordering the correct sized garments for their child? How do you manage special measures for non-stock sizes?\nHow do you manage stock levels to minimise shortages? What commitment do you offer to guarantee stock holding through the year?\nSustainability explain your approach to environmental sustainability including how you will comply with relevant environmental standards in relation to this contract and any initiatives to improve the environmental impacts of this service? This could include minimising waste and opportunities to re-use or recycle uniforms.\nAre there any extracurricular / social value activities that you will be able to deliver specifically for this contract that will directly benefit the School or local community? This may include support for school events.\nPlease provide detailed evidence including a case study of any initiatives that you have previously successfully delivered to support this proposal. (Case study reflection can be up to an additional 500 words)\nCan samples be provided to the schools free of charge to assist in sizing?\nPlease confirm that you have accessed the individual school websites and have quoted the costs based on the current specification.",
              "name": "Quality",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-12-31T23:59:59Z",
          "maxExtentDate": "2030-12-31T23:59:59Z",
          "startDate": "2026-01-01T00:00:00Z"
        },
        "description": "Supplier of mandatory branded school uniform",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "4",
        "options": {
          "description": "Provision of non branded items"
        },
        "renewal": {
          "description": "An additional two years"
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Marlwood School",
        "value": {
          "amount": 100000,
          "amountGross": 100000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procedure": {
      "acceleratedRationale": "Qualifying planned procurement notice",
      "isAccelerated": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2027-04-01T23:59:59+01:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "https://www.cset.co.uk/Financial/\nPlease return the whole of the populated annex 3 below via email  to uniformtender25@cset.co.uk by Midday 29th August 2025  Please ensure that one Annex 3a is completed per school to indicate which schools are being tendered for.\nuniformtender25@cset.co.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-08-30T12:00:00+01:00"
    },
    "title": "CSET School Uniform",
    "value": {
      "amount": 732000,
      "amountGross": 732000,
      "currency": "GBP"
    }
  }
}