Bath Christmas Market Site and Production Delivery 2026 to 2030

{
  "buyer": {
    "id": "GB-PPON-PLVH-3287-JWJV",
    "name": "Bath and North East Somerset Council"
  },
  "date": "2025-08-20T11:16:14+01:00",
  "id": "050087-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05218f",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Bath",
        "postalCode": "BA1 5AW",
        "region": "UKK12",
        "streetAddress": "Guildhall"
      },
      "contactPoint": {
        "email": "Tilley_sheridan@bathnes.gov.uk",
        "name": "Tilley Sheridan"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.bathnes.gov.uk"
      },
      "id": "GB-PPON-PLVH-3287-JWJV",
      "identifier": {
        "id": "PLVH-3287-JWJV",
        "scheme": "GB-PPON"
      },
      "name": "Bath and North East Somerset Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-10-20T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "Payment and VAT\nThe Council must pay the Contractor the Charges, \na)\tbefore the end of the period of thirty (30) days beginning with the day on which an invoice is received by the Council in respect of the sum; or\nb)\tif later, by the date on which the payment falls due in accordance with the invoice,\nsubject to the invoice being verified by the Council as valid and undisputed; and\nc)\tin cleared funds using the payment method and details stated in the invoice or in this Contract.\nA Contractor invoice is only valid if it:\na)\tincludes the minimum required information set out in Section 68(9) of the Procurement Act 2023;\nb)\tincludes all appropriate references including this Contract reference number and other details reasonably requested by the Council; and\nc)\tincludes a detailed breakdown of Delivered Deliverables and Milestone(s) (if any).\nWhere any invoice does not conform to the Council \u2019s requirements set out above or the Council disputes the invoice, the Council shall notify the Contractor without undue delay.\nThe Council shall accept for processing any electronic invoice that complies with the Electronic Invoice Standard, provided that it is valid and undisputed.\nWhere any invoice does not conform to the Council \u0027s requirements set out the Council shall notify the Contractor without undue delay and the Contractor shall promptly issue a replacement invoice which shall comply with such requirements.\nThe Council may retain or set-off payment of any amount owed to it by the Contractor under this Contract or any other agreement between the Contractor and the Council if notice and reasons are provided.\nThe Contractor must ensure that all Subcontractors are paid, in full:\na)\tbefore the end of the period of thirty (30) days beginning with the day on which an invoice is received by the Contractor in respect of the sum; or\nb)\tif later, by the date on which the payment falls due in accordance with the invoice,\nsubject to the invoice being verified by the Contractor as valid and undisputed. If this does not happen, the Council can publish the details of the late payment or non-payment. \nThe Contractor has no right of set-off, counterclaim, discount or abatement unless they\u2019re ordered to do so by a court."
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The council wishes to establish a Contract for the provision of Bath Christmas Market Site and Production Delivery 2026 to 2030.\nBath and North East Somerset Council (B\u0026NES) is responsible for the curation, planning, delivery, and stewardship of the city\u2019s largest open public access event - the Bath Christmas Market. The council manages the event and its impact on a UNESCO World Heritage Site, ensuring that it is safe, sustainable, and supportive of the local economy.",
    "documents": [
      {
        "description": "All tender documents will be available via the above address.",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "www.supplyingthesouthwest.org.uk"
      },
      {
        "description": "The tender specification will be available to view and download via the above address. ",
        "documentType": "technicalSpecifications",
        "id": "L-2",
        "url": "www.supplyingthesouthwest.org.uk"
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-08-20T11:16:14+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "050087-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/050087-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-09-09T17:00:00+01:00"
    },
    "hasRecurrence": true,
    "id": "DN774966",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Cultural event organisation services",
            "id": "79952100",
            "scheme": "CPV"
          },
          {
            "description": "Event services",
            "id": "79952000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK12"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Ability to manage large-scale temporary infrastructure in complex urban environments, particularly UNESCO World Heritage Sites. \nMethodology for ensuring safe, timely, and sustainable delivery and re-moval of structures, including use of low-emission transport. \nApproach to maintenance and quality assurance of chalets and infra-structure throughout the event lifecycle. ",
              "name": "Delivery of Site Infrastructure and Temporary Structures ",
              "numbers": [
                {
                  "number": 18.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Use of sustainable, reusable, or recycled materials in infrastructure and installations. \nMeasures to reduce carbon footprint, including energy-efficient equipment and low-emission logistics. \nAbility to provide data to support the Council\u2019s carbon footprint calculations. ",
              "name": "Sustainability and Environmental Impact",
              "numbers": [
                {
                  "number": 12.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Qualifications and working knowledge of key personnel (e.g. Site \u0026 Pro-duction Manager, Zone Managers), including relevant certifications (e.g. NEBOSH, First Aid, IPAF). \nStaffing schedules and contingency planning to ensure continuous cov-erage and responsiveness. \nApproach to health \u0026 safety, including daily briefings, incident reporting, and compliance with Martyn\u2019s Law and ACT training. ",
              "name": "Event Staffing and Operational Management ",
              "numbers": [
                {
                  "number": 12.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Ability to manage security and traffic for large-scale public events, including 24-hour coverage and coordination with local authorities. \nDeployment of qualified personnel (e.g. SIA, CSAS, Chapter 8) and use of body-worn video cameras in compliance with GDPR. \nStrategies for managing crowd flow, emergency response, and hostile vehicle mitigation in a high-footfall, open-access environment. ",
              "name": "Security, Traffic, and Crowd Management",
              "numbers": [
                {
                  "number": 12.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Outlined measurable social value commitment and proposes appropriate methods for tracking and measuring deliverables \nOutline social value commitment relevant to B\u0026NES region \nOutlined social value commitment in line with themes provided ",
              "name": "Social Value  ",
              "numbers": [
                {
                  "number": 6.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "All price bids are compared against the lowest bid to reach the percentage difference from the lowest bid. \n Example if the price weighting were 40%, the calculation would be:\n(40 x lowest price)/bid price\nThe lowest price bid would receive the full 40 points.\n A negative percentage figure for a lump sum price that is over 100% higher than the lowest price bid will receive a price score of zero. B\u0026NES council will not award a negative price score",
              "name": "Price",
              "numbers": [
                {
                  "number": 40.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-02-28T23:59:59+00:00",
          "startDate": "2026-03-01T00:00:00+00:00"
        },
        "id": "1",
        "selectionCriteria": {
          "criteria": [
            {
              "description": "7Economic and Financial Standing \nThe supplier must be in a sound financial position to participate in the procurement.  When undertaking the financial assessment, the council looks at the two most recent sets of supplier\u2019s accounts [one if PAS91], which shows three years of financial information [two if PAS91], along with those of any parent company (if applicable and acting as guarantor).  \nThe council cannot ask for audited accounts from suppliers who are not required to have them under the Companies Act 2006.\nThe financial assessment is conducted in 2 stages. \nStage 1: \nThe council has 4 key minimum requirements for financial considerations.  If a supplier fails to meet 2 or more of the 4 requirements their bid will be excluded from further consideration. They will not proceed to stage 2 of the Economic \u0026 Financial Standing assessment.    \nThe 4 requirements are:\n(i)\tRelates to the contract limit, which is the maximum contract value that a supplier should be expected to tackle within its financial capacity.\nThe council will use a notional calculation to calculate the contract limit, based on turnover of the supplier in order to confirm whether the supplier is large enough to perform the contract. The contract limit is calculated by matching the supplier\u2019s turnover figure in their latest set of accounts, with the annual contract value. If the annual contract figure is more than 51% of the turnover figure used it is unlikely that the supplier on its own, has adequate resources to perform the services.\nBy exception, the further full financial assessment may take place if a parent company guarantee or bond or deed should be obtained, provided the parent itself is suitable.\n(ii)\tThe Acid Test Ratio is a measure of financial strength, which excludes stock so that only liquid assets are included. This addresses the question of whether the supplier has enough current liquid assets to meet the payment schedule of its current debts with a margin of safety for possible losses in current assets. There will be a minimum requirement for an acid ratio of 1 to score. \n(iii)\tIf a supplier is showing continual losses in their accounts this will be deemed a fail.\n(iv)\tIf the net worth of a supplier is in a negative position this will be deemed a fail.\nStage 2: \nIf a supplier passes at least 3 of the 4 key criteria a full financial assessment will take place, this will include selected ratio analysis of account figures, any CCJs a contractor may have against them, and any adverse information on company Directors. The Experian check provides averages for the industry, CCJs, director information and a Commercial Delphi Score (risk rating) which is incorporated into the financial assessment.\nEach ratio and other criteria will carry a points score of \u201c0\u201d for fail and \u201c1\u201d for pass, points are then tallied to give an overall score, this is then matched to a predetermined risk-based scoring model where supplier will be assessed as low, medium or high risk.\nThe final decision regarding the acceptability of the supplier\u2019s financial standing relies on a degree of professional judgement from the council. If the council decides that the financial standing of the supplier is such that it does not have the ability to perform the contact and represents an unacceptable risk to the council then the supplier will be excluded from further consideration in this process. \nThe minimum levels relating to economic and financial standing for this tender process are summarised below:\nContract Limit\t\u00a31,100,000\nAcid Test Ratio\t1.0\nLosses\tAccounts must not show continual losses\nNet Worth\tNet worth must be positive",
              "type": "economic"
            },
            {
              "description": "Contract examples provided from the last 3 years which demonstrate relevant experience and proven track record in delivering services of similar scope and size relevant to the subject matter of the contract. ",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 2750000,
          "amountGross": 3300000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2029-09-03T23:59:59+01:00"
        }
      ]
    },
    "riskDetails": "1. Inadequate security personnel accreditation or training (e.g. ACT, Martyn\u2019s Law)\n2. Failure to manage crowd flow and congestion during peak times\n3. Contractor fails to deliver site infrastructure on time\n4. Insufficient coordination with emergency services and CCTV\n5. Health \u0026 safety non-compliance during build/de-rig phases\n6. Reputational damage due to poor public interaction by security staff\n7. Legislative non-compliance (e.g. Martyn\u2019s Law updates)\n8. Inadequate traffic management impacting local businesses/residents\n9. Contractor insolvency or withdrawal mid-contract\n10.Incomplete or missing risk assessments from subcontractors",
    "status": "active",
    "submissionMethodDetails": "www.supplyingthesouthwest.org.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-09-22T12:00:00+01:00"
    },
    "title": "Bath Christmas Market Site and Production Delivery 2026 to 2030",
    "value": {
      "amount": 2750000,
      "amountGross": 3300000,
      "currency": "GBP"
    }
  }
}