Grounds Maintenance Contract

{
  "buyer": {
    "id": "GB-PPON-PLYQ-5138-GXTN",
    "name": "Hawkinge Town Council"
  },
  "date": "2025-08-20T15:24:39+01:00",
  "id": "050261-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-056710",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Hawkinge",
        "postalCode": "CT18 7FP",
        "region": "UKJ44",
        "streetAddress": "Hawkinge Town Council Offices, Hawkinge Community Centre, Heron Forstal Avenue"
      },
      "contactPoint": {
        "email": "clerk@hawkinge-tc.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PLYQ-5138-GXTN",
      "identifier": {
        "id": "PLYQ-5138-GXTN",
        "scheme": "GB-PPON"
      },
      "name": "Hawkinge Town Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "amendments": [
      {
        "description": "Please Note: Tender Return Date states Friday 27 August 2025 should read Wednesday 27 August 2025.",
        "id": "050261-2025"
      }
    ],
    "awardPeriod": {
      "endDate": "2025-10-10T23:59:59+01:00"
    },
    "description": "Hawkinge Town Council (HTC) wishes to select and appoint a suitable supplier for the grounds maintenance of town council assets and invites organisations to submit a tender to meet HTC\u0027s requirements. The specific requirements for the above are detailed in the Pricing Schedule \u0026 Specification at Appendix B.  Location plans have also been provided at Appendix C.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "Tender Notice\nSpecific Requirements for Tender - including ITT instructions.\nPlease Note:  Tender Return Date states Friday 27 August 2025 should read Wednesday 27 August 2025.",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-3525",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3525"
      },
      {
        "description": "Bidding Documents",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-3526",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3526"
      },
      {
        "description": "Bidding Documents",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "id": "A-3527",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3527"
      },
      {
        "description": "Bidding Documents",
        "documentType": "biddingDocuments",
        "format": "application/msword",
        "id": "A-3528",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3528"
      },
      {
        "description": "Bidding Documents",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-3529",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3529"
      },
      {
        "description": "Bidding Documents",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-3530",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3530"
      },
      {
        "description": "A summary of questions received and answers given during the designated period.",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-4128",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-4128"
      },
      {
        "datePublished": "2025-08-20T15:24:39+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "050261-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/050261-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-08-08T16:00:00+01:00"
    },
    "id": "Hawkinge Town Council - Grounds Maintenance",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Agricultural, forestry, horticultural, aquacultural and apicultural services",
            "id": "77000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "hasOptions": true,
        "id": "1",
        "options": {
          "description": "Additional Maintenance:\nTo provide any additional maintenance required by HTC, ie: fencing repairs, tree surgery and other ad-hoc handyman requests.  May be asked to undertake additional grounds maintenance on sites as and when deemed necessary by the Council."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 312500,
          "amountGross": 375000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "Read these instructions carefully before completing the Invitation to Tender Supplier Response document. It is your responsibility to make sure the document is fully completed with any other required documents. If you fail to comply with these requirements, we may reject your tender.\n2.1.2 By submitting a response to this ITT, you confirm that you understand and can provide services (or works or goods) that satisfy the requirements described in our specifications.\n2.1.3 Complete the following documents and submit documents directly to clerk@hawkinge-tc.gov.uk\n\u2022 Appendix A - ITT Supplier Response Form\n\u2022 ITT sub-contractor information\n\u2022 Appendix B - Pricing Schedule \u0026 Specification\nIf possible, please return these documents in the file format provided (e.g. .doc, .xls, etc.) or a compatible format.\n2.1.4 See Section 4 for information about site visits.\n2.1.5 You are permitted include appendices with your tender to support answers to the quality/technical questions in the Invitation to Tender Supplier Response document. Any additional documents you include should be relevant and, if part of your answer to a quality question, comply with any word count limits.\n2.1.6 You are not required to submit copies of audited accounts, insurance certificates or company policies with your tender. If you are successful, you must provide these and any other evidence we request, before HTC enters into contract with you.\n2.1.7 Tenders must be submitted by the Tender Return Date (see section 1.2). We will not consider late tenders unless agreed by the HTC\u0027s authorised officers in exceptional circumstances.\n2.1.8 Tender Validity - your tender must be open for acceptance for at least 180 days from the Tender Return Date. We will not accept any changes to your tender in that period, unless a genuine error is found and corrected before we make the award decision.\n2.1.9 Modification \u0026 Withdrawal - You may modify or withdraw your tender at any time before the Tender Return Date. If you need to withdraw your tender after the deadline, please send contact the clerk via email clerk@hawkinge-tc.gov.uk.\n2.1.10 Queries and Clarifications - All enquiries a bout this ITT should be sent by email to clerk@hawkinge-tc.gov.uk. We will try to answer all questions as quickly as possible before the Clarification Closing Date. We recommend you submit your questions as early as possible."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "All submissions via email to\nclerk@hawkinge-tc.gov.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-08-27T13:00:00+01:00"
    },
    "title": "Grounds Maintenance Contract",
    "value": {
      "amount": 312500,
      "amountGross": 375000,
      "currency": "GBP"
    }
  }
}