Fire Protection Works Programme 2026-27

{
  "buyer": {
    "id": "GB-PPON-PHJN-7589-LMHY",
    "name": "The District Council of Folkestone and Hythe"
  },
  "date": "2025-08-21T08:35:15+01:00",
  "id": "050363-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-058455",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Folkestone",
        "postalCode": "CT20 2QY",
        "region": "UKJ44",
        "streetAddress": "Civic Centre, Castle Hill Avenue"
      },
      "contactPoint": {
        "email": "mhairi.richards@folkestone-hythe.gov.uk",
        "name": "Mrs Mhairi Richards",
        "telephone": "+441303853401"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.folkestone-hythe.gov.uk/council-transparency/procurement-information"
      },
      "id": "GB-PPON-PHJN-7589-LMHY",
      "identifier": {
        "id": "PHJN-7589-LMHY",
        "scheme": "GB-PPON"
      },
      "name": "The District Council of Folkestone and Hythe",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": false,
    "amendments": [
      {
        "description": "Submission deadline extended to 23 September 2025.",
        "id": "050363-2025"
      }
    ],
    "description": "Folkestone and Hythe District Council (FHDC) wishes to select and appoint a suitable supplier for a programme of fire safety works to our social housing stock and invites organisations to submit a tender to meet FHDC\u0027s requirements.\nThe scope of the works comprises the following:\nWorks may include:\n\u2022\tRenewal and/or remedial works to fire doors (front entrance, kitchen, communal doors);\n\u2022\tCompartmentation works;\n\u2022\tFirestopping works;\n\u2022\tInstallation of loft hatches;\n\u2022\tFire rated bin store enclosures;\n\u2022\tSignage.\nOrders may be placed in respect to Works to:\n\u2022\tTenanted Properties;\n\u2022\tinternal and external Common Parts (including bin stores, refuse chambers and the like);\n\u2022\tmanaged leasehold Properties;\n\u2022\tsheltered housing Properties;\n\u2022\tother Tenures.",
    "documents": [
      {
        "description": "Tender documents can be downloaded from www.kentbusinessportal.org.uk (proContract) after signing in and expressing interest.",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://procontract.due-north.com/Procurer/Advert/View?advertId=7bb7842e-5b74-f011-813a-005056b64545"
      },
      {
        "description": "Tender documents can be downloaded from www.kentbusinessportal.org.uk (proContract) after signing in and expressing interest.",
        "documentType": "technicalSpecifications",
        "id": "L-2",
        "url": "https://procontract.due-north.com/Procurer/Advert/View?advertId=7bb7842e-5b74-f011-813a-005056b64545"
      },
      {
        "datePublished": "2025-08-21T08:35:15+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "050363-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/050363-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-08-29T23:59:00+01:00"
    },
    "id": "DN782108",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Fireproofing work",
            "id": "45343100",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ44"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Total tender sum",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "Please provide detail of any similar projects that you have undertaken within the public sector and describe how you successfully completed the programme within timeframe.\nProvide details of procedures implemented by you to ensure and maintain\n\u2022\tcustomer satisfaction;\n\u2022\thealth and safety compliance;\n\u2022\tquality of work, resolving quality issues and identifying efficiencies or improvements in working practices/materials. Please provide examples.",
              "name": "Previous Experience",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Explain your approach for ensuring the delivery of the contract.\nYour response should include the following elements:\nMobilisation\n\u2022\tProcedures that will ensure that the programme will be able to commence on contract start date;\n\u2022\tProposed programme of works, which would ensure that works are delivered on time and on schedule;\n\u2022\tAn outline of anticipated risks of delay to the programme and how the risks would be mitigated.\nMaterials\n\u2022\tHow your company will resource and maintain the necessary materials/equipment for the project;\n\u2022\tHow will your company manage the increasing cost of materials when the SORs are fixed costs;",
              "name": "mobilisation and management",
              "numbers": [
                {
                  "number": 15,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Please demonstrate how you ensure changes in regulations and regulatory updates are implemented throughout your organisation, your response should focus on Health and Safety.\nPlease provide an example where you implemented changes in your working practices to reflect revised or new regulations.\nPlease provide an outline of your company Health and Safety policy.",
              "name": "compliance with regulations",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Please outline how you will ensure that your company\u0027s communication processes are effectively tailored and maintained during the duration of the contract, your response should focus on the following:\n\u2022\tWhat is your notification procedure prior to visiting properties to ensure availability of access to the residents\u0027 home and/or adjacent areas;\n\u2022\tHow would your company ensure the programme of works are maintained and not impacted by any access issues;\n\u2022\tHow would you effectively communicate with vulnerable residents, from start to completion of works;\n\u2022\tProvide an example of where communication with both a client and resident resolved a complaint;\n\u2022\tPlease outline your complaints procedures;\n\u2022\tPlease outline your Data Protection procedures.",
              "name": "communication",
              "numbers": [
                {
                  "number": 15,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Folkestone and Hythe District Council is committed to achieving carbon neutrality by 2030 as shown here.\nAs our supplier, we expect your support and you can do so by reducing Scope 1 (from vehicles and facilities) and Scope 2 emissions (from purchased electricity and heat) within organisations\u0027 control.\nPlease state how your organisation will ensure it supports Folkestone and Hythe District Council\u0027s climate pledge during this contract by detailing below specific action(s) to reduce carbon emissions and quantify the impacts in metric tonnes within your organisation.\nThis should include your action monitoring approach and your reporting.\nIf your organisation is appointed, you will be required to report on the delivery of these commitments and they will be included in performance reviews.",
              "name": "carbon reduction",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "FHDC\u0027s Corporate Plan \"Creating Tomorrow Together\" sets out the council\u0027s guiding principles and service ambitions. The Corporate Plan can be viewed at folkestone-hythe.gov.uk/creatingtomorrowtogether.\nExplain how you will support and further the Customer\u0027s ambitions through the delivery of the contract that will directly benefit our housing tenants and leaseholders.\nFor example, your offer might include:\n\u2022\tA staffing resource commitment, how many hours will be provided annually (eg annual Council staff volunteering day tidying communal gardens and small repair works);\n\u2022\tAn equipment/materials commitment (eg annual Council staff volunteering day painting benches, fencing, bollards etc);\n\u2022\tAn offer of Training and Apprenticeship Opportunities (please be specific).\nYour answer should include how you will monitor these commitments in a measurable way.\nIf your organisation is appointed, you will be required to report on the delivery of these commitments and they will be included in performance reviews.",
              "name": "social value",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-03-31T23:59:59+01:00",
          "maxExtentDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Extension option of up to 24 months dependent on the satisfactory performance of the contractor and presuming no significant changes to FHDC\u0027s requirements"
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 1600000,
          "amountGross": 1920000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "works",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "Submission must be via www.kentbusinessportal.org.uk (proContract)",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2025-09-23T13:00:00+01:00"
    },
    "title": "Fire Protection Works Programme 2026-27",
    "value": {
      "amount": 1600000,
      "amountGross": 1920000,
      "currency": "GBP"
    }
  }
}