Provision of Arboriculture Services

{
  "buyer": {
    "id": "GB-PPON-PJQM-1124-QDHW",
    "name": "Royal Borough of Windsor \u0026 Maidenhead"
  },
  "date": "2025-08-21T14:42:10+01:00",
  "id": "050566-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05211d",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Maidenhead",
        "postalCode": "SL6 1RF",
        "region": "UKJ11",
        "streetAddress": "St Ives Road"
      },
      "contactPoint": {
        "email": "procurement@rbwm.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PJQM-1124-QDHW",
      "identifier": {
        "id": "PJQM-1124-QDHW",
        "scheme": "GB-PPON"
      },
      "name": "Royal Borough of Windsor \u0026 Maidenhead",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "amendments": [
      {
        "description": "The new link to the portal Bravo has been provided as a problem with the link included in the original Notice has been reported.\nPlease use  the link below \nhttps://public.bravosolution.co.uk",
        "id": "050566-2025"
      }
    ],
    "awardPeriod": {
      "endDate": "2025-12-31T23:59:59Z"
    },
    "description": "RBWM is setting up a Framework for the provision of arboriculture services within The Royal Borough of Windsor and Maidenhead for  standard, time sensitive and emergency arboriculture  work. Work will be required along the public highway (which must be carried out in accordance with the requirements of Chapter 8 of the Traffic Signs Manual and further detailed in the booklet entitled \"Safety at Street Works \u0026 Road Works\", the New Roads and Street Works Act 1991, The Traffic Management Act 2004 and Traffic Management Permit Scheme (England) Regulations 2007 and any subsequent amendments thereto), on public rights of way and on sites within Borough such as cemeteries, churchyards, parks, open spaces and property sites.\nThere are 30,299 individual trees recorded on the adopted highway, in parks, open spaces and cemeteries within RBWM. The Authority is currently in the process of completing an audit and condition survey of trees in some of these sites and estimates a further 5,000 trees will be added to our records. In addition, the Authority manages a number of small woodlands and hedgerow trees.\nThe Authority is firmly committed to maintaining the trees and  woods as a vital part of the environment of The Royal Borough of Windsor \u0026 Maidenhead.\nThe proposed Framework will play a key part in helping to deliver the aims and objectives of the Tree and Woodland Strategy for the Authority. The tree related services that will be required by the Authority include:\n\u2022\tClimbing Inspections\n\u2022\tFormative Pruning\n\u2022\tCrown Lifting\n\u2022\tCrown Thinning\n\u2022\tPruning Back from Property, Boundaries Or Objects\n\u2022\tCrown Reduction and Reshaping\n\u2022\tConservation Pruning\n\u2022\tPollarding\n\u2022\tRe-Pollarding\n\u2022\tCleaning Out Objects\n\u2022\tSeverance/removal of Climbing Plants\n\u2022\tRemoval of Dead, Dying, Diseased and Broken Branches\n\u2022\tCrown Clean\n\u2022\tSpecific Branch/Limb Removal or Reduction\n\u2022\tRemoval of Suckers and Epicormic Shoots\n\u2022\tPruning for Infrastructure\n\u2022\tBi-annual removal of Epicormic shoots, suckers and crown lifting\n\u2022\tTree Felling\n\u2022\tRemoval/Trimming of Hedges\n\u2022\tCoppicing\n\u2022\tTree Stump and Root Removal or Treatment\n\u2022\tYoung tree maintenance\n\u2022\tRoot Pruning\n\u2022\tBark Wound Repair\n\u2022\tBracing and Propping\n\u2022\tThe Provision of an Emergency Out of Hours Service\n\u2022\tControl of Brown Tail Moth\n\u2022\tControl of Oak Processionary Moth\n\u2022\tTraffic Management\nThe Participation Questionnaire which all interested suppliers need to complete is hosted on Bravo Portal https://public.bravosolution.co.uk/web/login.html\nHow to Express an Interest in This Tender\nRegister your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal https://public.bravosolution.co.uk/web/login.html and click the link to register - Accept the terms and conditions and click \u0027continue\u0027 - Enter your correct business and user details - Note the username you chose and click \u0027Save\u0027 when complete - You will shortly receive an email with your unique password (please keep this secure).\nFor further guidance on how to register on The Public Sector Procurement Portal hosted by Bravo Solution you can watch the video available via the following link - http://www.screencast.com/t/o6NHgMNjnf?_ncp=1502113290076.897-1  Please note that despite the Bravo Advantage 16 branding the instructions and guidance in the video are correct and apply to the Public Sector Procurement Portal.\nExpress an Interest in the tender - Login to the portal with the username/password - Click the \u0027PQQs / ITTs Open To All Suppliers\u0027 link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the \u0027Express Interest\u0027 button at the top of the page. - This will move the PQQ /ITT into your \u0027My PQQs/ My ITTs\u0027 page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking \u0027Buyer Attachments\u0027 in the \u0027PQQ/ ITT Details\u0027 box.\nResponding to the tender - Click \u0027My Response\u0027 under \u0027PQQ/ ITT Details\u0027, you can choose to \u0027Create Response\u0027 or to \u0027Decline to Respond\u0027 (please give a reason if  declining) - You can now use the \u0027Messages\u0027 function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online \u0026 offline actions for you to perform (there is detailed online help available) You must then submit your reply using the \u0027Submit Response\u0027 button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk on 0800 069 8630 or email help@bravosolution.co.uk",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-08-21T14:42:10+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "050566-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/050566-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-09-04T13:00:00+01:00"
    },
    "expressionOfInterestDeadline": "2025-09-16T13:00:00+01:00",
    "hasRecurrence": true,
    "id": "ocds-h6vhtk-05211d",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Trees",
            "id": "03452000",
            "scheme": "CPV"
          },
          {
            "description": "Tree pruning and hedge trimming",
            "id": "77340000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The weighting may be subject to change during ITT stage",
              "name": "Technical criteria",
              "numbers": [
                {
                  "number": 55,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "The weighting may be subject to change during ITT",
              "name": "Financial criteria",
              "numbers": [
                {
                  "number": 45,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2031-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "In case of emergencies/severe weather conditions, additional services may be required"
        },
        "renewal": {
          "description": "After the Initial term of 3 yrs, the option of further extensions ( for a duration of 2 yrs)  will be provided , subject to the satisfactory performance and at the RBWM\u0027s discrection"
        },
        "secondStage": {
          "maximumCandidates": 6
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "We are aiming for 6 suppliers to be selected for participation in the ITT. The selection criteria as well as the anticipated time frame for inviting to ITT  have been described in the Invitation to Participate which is available on Bravo portal.",
              "forReduction": true
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amountGross": 4500000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "participationFees": [
      {
        "description": "Full details of how the work will be allocated under the awarded framework will be provided in the ITT",
        "id": "ocds-h6vhtk-05211d",
        "relativeValue": {
          "monetaryValue": "award",
          "proportion": 0.33
        },
        "type": [
          "win"
        ]
      }
    ],
    "procedure": {
      "features": "Submissions to the Participation Questionnaire, will be evaluated in line with the methodology stipulated in the Request to Participate\nUp to 6 suppliers with the highest evaluation scores will be invited to ITT\nITT submissions will be evaluated against the  technical and commercial criteria -the full methodology will be stated in the ITT documents and up to 3 highest scored suppliers will be recommended for the award to the framework."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2030-07-15T23:59:59+01:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "https://public.bravosolution.co.uk/web/login.html\n. All submissions need to be done via the Bravo portal https://public.bravosolution.co.uk/esop/guest/login.do Suppliers will need to register for access to the Jaggaer platform. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal https://public.bravosolution.co.uk/web/login.html and click the link to register - Accept the terms and conditions and click \u0027continue\u0027 - Enter your correct business and user details - Note the username you chose and click \u0027Save\u0027 when complete - You will shortly receive an email with your unique password (please keep this secure). For further guidance on how to register on The Public Sector Procurement Portal hosted by Bravo Solution you can watch the video available via the following link - http://www.screencast.com/t/o6NHgMNjnf?_ncp=1502113290076.897-1 Please note that despite the Bravo Advantage 16 branding the instructions and guidance in the video are correct and apply to the Public Sector Procurement Portal.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "description": "Work orders will be allocated as/when required to all awarded framework suppliers on a rota basis subject to meeting the KPIs. Some mini competition under the framework  could be required.  The full details of the allocation will be provided in the ITT.\nSchedule of rates for various type of arboriculture work will need to be submitted as part of ITT commercial schedule and these rates will be used during the framework. The details are included in the ITT document.",
        "maximumParticipants": 3,
        "method": "withAndWithoutReopeningCompetition",
        "type": "closed"
      },
      "hasElectronicAuction": true,
      "hasFrameworkAgreement": true
    },
    "title": "Provision of Arboriculture Services",
    "value": {
      "amountGross": 4500000,
      "currency": "GBP"
    }
  }
}