Abergele Town Council Festive Lighting Scheme

{
  "buyer": {
    "id": "GB-PPON-PPJY-3264-JLDP",
    "name": "Abergele Town Council"
  },
  "date": "2025-08-21T15:46:15+01:00",
  "id": "050610-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-058c51",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Abergele",
        "postalCode": "LL22 7BT",
        "region": "UKL13",
        "streetAddress": "Council Offices"
      },
      "contactPoint": {
        "email": "deputyclerk@abergeletowncouncil.gov.wales"
      },
      "details": {
        "classifications": [
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            "description": "Public authority - sub-central government",
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      "id": "GB-PPON-PPJY-3264-JLDP",
      "identifier": {
        "id": "PPJY-3264-JLDP",
        "scheme": "GB-PPON"
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      "name": "Abergele Town Council",
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    "description": "Background\nAbergele Town Council are looking to establish a new festive lighting scheme for December 2026 onwards. The current festive lighting scheme consists of 49 lamppost mounted motifs throughout the town, 2 feature motifs, two artificial LED trees, and three cut trees which are replaced and dressed each year. Festoon lighting is also positioned at the Town Council offices.\nMaps detailing the locations of the previous motifs and tree locations are attached.\nAbergele Town Council would like to consider offers of multi-year contracts.\nCouncil objectives\nAbergele Town Council is aiming to provide festive decorations for the community to enjoy and to encourage seasonal footfall into the town.\nThe festive lighting scheme switch-on date is the second weekend in November and is in place until the first weekend in January. \nScope of work\nAbergele Town Council require:\n\u2022\tEnergy efficient/low wattage motifs attached to lamppost columns throughout Abergele\n\u2022\tFeature motifs or trees at gateway locations (as indicated on the attached map)\n\u2022\tThe installation and removal of festoon lighting at the Town Council offices and the dressing of 3x cut trees.\n\u2022\tThe contractor will be responsible for ensuring that the work to be carried out (such as the installation and removal) is done so in accordance with British safety and laws and highway regulations.\n\u2022\tThe scheme to fit a budget of c. \u00a335,000 inclusive of installation and removal costs.\n\u2022\tInstalling contractors or sub-contractors to be HERS registered.\nSite visit\nContractors interested in quoting may arrange a meeting with the Deputy Town Clerk by contacting 01745 833242 or emailing deputyclerk@abergletowncouncil.gov.wales.\nConfirmation of intent to respond\nPlease email deputyclerk@abergeletowncouncil.gov.wales if you intend to quote or not as soon as possible.\nPresentation of the quote\nThe quote needs to be itemised indicating relevant costings and wattage.\nQuotes must be received by 30th September 2025.\nPlease email quotes to deputyclerk@abergeletowncouncil.gov.wales.\nShortlisted contractors will be invited to attend a meeting with the Events Sub-committee to present their proposed scheme(s).\nAwarding of Contract\nThe awarding of contracts is made by members at a full town council meeting which are generally held on the third Thursday of the month. Following the meeting, companies who took part in the quoting process will be informed whether they were successful or not. The successful company will be provided with a purchase order.\nThe awarding of the contract is subject to the conditions being adhered to. Failure to comply could lead to the contract to be offered to a competitor.\nTerms \u0026 Conditions\nThe contractor must supply a risk assessment, method statement and insurance documents within 14 days of the contract being awarded.\nAbergele Town Council reserves the right to cancel a contract if there is failure from the contractor to complete the work within a reasonable timeframe surrounding the completion date.\nAbergele Town Council will also require specifications of motifs and trees including weight, wind loading, electrical load, and type of fixing to be used in order to comply with s.178 of the Highways Act.\nContractors must supply details of their HERS registration, or the HERS registration of their sub-contractors.\nCosts\nAll costs, expenses and liabilities incurred by Contractors in connection with the preparation and submission of any quotation shall be borne by them.",
    "documents": [
      {
        "description": "Invitation to quote documents including maps of the Abergele area with the approximate locations of motifs and trees included.",
        "documentType": "biddingDocuments",
        "id": "L-3",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=343702"
      },
      {
        "datePublished": "2025-08-21T15:46:15+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
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        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/050610-2025"
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    ],
    "id": "ocds-h6vhtk-058c51",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Electrical machinery, apparatus, equipment and consumables; lighting",
            "id": "31000000",
            "scheme": "CPV"
          },
          {
            "description": "Installation services (except software)",
            "id": "51000000",
            "scheme": "CPV"
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          {
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            "id": "92000000",
            "scheme": "CPV"
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            "id": "98000000",
            "scheme": "CPV"
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            "countryName": "United Kingdom",
            "region": "UKL"
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        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Cost of Scheme",
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                {
                  "number": 60.0,
                  "weight": "percentageExact"
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              ],
              "type": "cost"
            },
            {
              "description": "Quality of the lighting scheme design and energy efficiency of the scheme.",
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        "contractPeriod": {
          "endDate": "2028-03-28T23:59:59+01:00",
          "maxExtentDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "An extension to the contract may be possible if the scheme is successful and is enjoyed by residents, provided that this suits all parties."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 140000,
          "amountGross": 168000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "deputyclerk@abergeletowncouncil.gov.wales; https://www.abergeletowncouncil.gov.wales/",
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    "tenderPeriod": {
      "endDate": "2025-09-30T23:59:00+01:00"
    },
    "title": "Abergele Town Council Festive Lighting Scheme",
    "value": {
      "amount": 140000,
      "amountGross": 168000,
      "currency": "GBP"
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}