Grounds maintenance services for Schools and Corporate Properties in Gloucestershire

{
  "buyer": {
    "id": "GB-PPON-PZHT-7473-ZVPN",
    "name": "Gloucestershire County Council"
  },
  "date": "2025-08-22T08:55:03+01:00",
  "id": "050698-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04e85c",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Gloucester",
        "postalCode": "GL1 2TH",
        "region": "UKK13",
        "streetAddress": "Shire Hall"
      },
      "contactPoint": {
        "email": "cathy.king@gloucestershire.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.gloucestershire.gov.uk"
      },
      "id": "GB-PPON-PZHT-7473-ZVPN",
      "identifier": {
        "id": "PZHT-7473-ZVPN",
        "scheme": "GB-PPON"
      },
      "name": "Gloucestershire County Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-11-03T23:59:59+00:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Gloucestershire County Council (GCC) is establishing a Grounds Maintenance Services Framework covering 141 corporate properties and schools across Gloucestershire. The framework will also be open to other public sector bodies, including Gloucester City Council, NHS organisations, schools outside Gloucestershire, and district authorities.\nThe current contract expires 31 March 2026.\nThe new framework will run from 8 December 2025 to 7 December 2029, with an estimated total value of \u00a35,305,557. It comprises six geographical Lots:\nLot 1 \u2013 Tewkesbury \u0026 North Cotswolds\nLot 2 \u2013 South Cotswolds\nLot 3 \u2013 Forest of Dean\nLot 4 \u2013 Gloucester\nLot 5 \u2013 Cheltenham\nLot 6 \u2013 Stroud\nEach Lot will enable call-off contracts of up to 7 years, starting 1 April 2026 and ending 31 March 2033.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-08-22T08:55:03+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "050698-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/050698-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-09-10T10:00:00+01:00"
    },
    "id": " DN787419",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Grounds maintenance services",
            "id": "77314000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK13"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Grounds maintenance services",
            "id": "77314000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK13"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "Grounds maintenance services",
            "id": "77314000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK13"
          }
        ],
        "id": "3",
        "relatedLot": "3"
      },
      {
        "additionalClassifications": [
          {
            "description": "Grounds maintenance services",
            "id": "77314000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK13"
          }
        ],
        "id": "4",
        "relatedLot": "4"
      },
      {
        "additionalClassifications": [
          {
            "description": "Grounds maintenance services",
            "id": "77314000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK13"
          }
        ],
        "id": "5",
        "relatedLot": "5"
      },
      {
        "additionalClassifications": [
          {
            "description": "Grounds maintenance services",
            "id": "77314000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK13"
          }
        ],
        "id": "6",
        "relatedLot": "6"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "awardCriteriaDetails": "Please note, to be able to issue this notice we have had to say a supplier can only apply for 5 Lot. However, supplier can bid for all 6 lots, but only be awarded 5 Lots\nTenderers may apply for all 6 Lots, although they can only win a maximum of 5 Lots. In the event a Tenderer is ranked No1 in all 6 Lots, they will be awarded lots in order of their highest to lowest preference out of the six available lots. We would then default to the No2 ranked Tenderer for the lot the No1 ranked had least preferred/rejected.   \nA minimum of 2, and maximum of 6 Tenderers will be appointed across all 6 Lots. One Tenderer will be appointed to each Lot. ",
      "maximumLotsAwardedPerSupplier": 5,
      "maximumLotsBidPerSupplier": 5
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 30.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Social Value",
              "numbers": [
                {
                  "number": 15.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 55.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2033-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "Provision of grounds maintenance services to sites across the Tewkesbury and North Cotswolds district of Gloucestershire",
        "id": "1",
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Tewkesbury and North Cotswolds",
        "value": {
          "amount": 1133550,
          "amountGross": 1360259,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 30.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Social Value",
              "numbers": [
                {
                  "number": 15.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 55.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2033-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "Provision of grounds maintenance services to sites across the South Cotswolds district of Gloucestershire",
        "id": "2",
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "South Cotswolds",
        "value": {
          "amount": 266059,
          "amountGross": 319271,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality ",
              "numbers": [
                {
                  "number": 30.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Social Value ",
              "numbers": [
                {
                  "number": 15.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price ",
              "numbers": [
                {
                  "number": 55.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2033-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "Provision of grounds maintenance services to sites across the Forest of Dean District of Gloucestershire",
        "id": "3",
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Forest of Dean",
        "value": {
          "amount": 776294,
          "amountGross": 931553,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality ",
              "numbers": [
                {
                  "number": 30.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Social Value ",
              "numbers": [
                {
                  "number": 15.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price ",
              "numbers": [
                {
                  "number": 55.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2033-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "Provision of grounds maintenance services to sites across the Gloucester district of Gloucestershire",
        "id": "4",
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Gloucester",
        "value": {
          "amount": 1380918,
          "amountGross": 1657102,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality ",
              "numbers": [
                {
                  "number": 30.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Social Value ",
              "numbers": [
                {
                  "number": 15.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price ",
              "numbers": [
                {
                  "number": 55.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2033-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "Provision of grounds maintenance services to sites across the Cheltenham district of Gloucestershire",
        "id": "5",
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Cheltenham",
        "value": {
          "amount": 1241145,
          "amountGross": 1489374,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality ",
              "numbers": [
                {
                  "number": 30.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Social Value ",
              "numbers": [
                {
                  "number": 15.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 55.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2033-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "Provision of grounds maintenance services to sites across the Stroud district of Gloucestershire",
        "id": "6",
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Stroud",
        "value": {
          "amount": 507590,
          "amountGross": 609108,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "Suppliers must register and express interest on www.supplyingthesouthwest.org.uk to submit any questions or tender responses to this opportunity. ",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "buyerCategories": "TBC",
        "description": "The framework will consist of one lot for each of the 6 districts in Gloucestershire County Council\u0027s administrative area. \nThis framework will also be available for use by other public sector bodies to include: Gloucester City Council, NHS bodies, Schools outside of the Gloucestershire Boundary, District Authorities. \nWhen the Council requires services, it will follow the call-off procedures and enter into a Call-Off Contract using the prescribed templates via its e-procurement system. Call-offs from each Lot will be made by direct award.\nPartner Organisations will independently follow the same procedures and use their own electronic tendering systems to enter into separate Call-Off Contracts.\nThis Framework is not intended to operate as an Open Framework as defined in s49 of the Procurement Act 2023, and the Council does not intend to re-open the Framework to new entrants.",
        "maximumParticipants": 6,
        "method": "withoutReopeningCompetition",
        "type": "open"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-09-22T12:00:00+01:00"
    },
    "title": "Grounds maintenance services for Schools and Corporate Properties in Gloucestershire",
    "value": {
      "amount": 5305557,
      "amountGross": 6366668,
      "currency": "GBP"
    }
  }
}