Telephony and Communication Services to the British Embassy and its Consular Network in Spain

{
  "buyer": {
    "id": "GB-PPON-PXRR-8771-PHVX",
    "name": "Foreign, Commonwealth and Development Office"
  },
  "date": "2025-08-26T07:59:08+01:00",
  "id": "051098-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-058d65",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SW1A 2AH",
        "region": "UKI32",
        "streetAddress": "King Charles Street"
      },
      "contactPoint": {
        "email": "commercial.smi@fcdo.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.gov.uk/government/organisations/foreign-commonwealth-development-office"
      },
      "id": "GB-PPON-PXRR-8771-PHVX",
      "identifier": {
        "id": "PXRR-8771-PHVX",
        "scheme": "GB-PPON"
      },
      "name": "Foreign, Commonwealth and Development Office",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "The preliminary market engagement was not carried out because the buyer has sufficient knowledge of the market. Since the eligible suppliers are telecom companies based in Spain, a market engagement notice was not considered relevant."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-01-05T23:59:59+00:00"
    },
    "description": "The British Embassy Spain and its Consular network is looking for a reliable telecommunication services provider(s). The requirements are split into 3 lots. The Authority reserves the right to award one or two suppliers if that is the Most Advantageous Tender (\u201cMAT\u201d) solution. The potential bidders will be issued with generalised requirements in the first stage of the Competitive Flexible Procedure (Request for Quotation). The exact scope and final requirements will be issues to the selected bidders invited to the second stage (Invitation to Tender).\nThe requirements are:\nLot 1 \u2013 Mobile services for 300 SIM cards with full coverage in mainland Spain, Balearic and Canary Islands.\nLot 2 \u2013 Landline services for 9 locations.\nLot 3 \u2013 Residence solution.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "accessDetails": "The documents will be provided via email for the 1st stage of the Competitive Flexible Procedure, the Invitation to Tender documents will be provided vie an e-procurement portal for the selected suppliers.",
        "documentType": "biddingDocuments",
        "id": "future"
      },
      {
        "datePublished": "2025-08-26T07:59:08+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "051098-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/051098-2025"
      }
    ],
    "expressionOfInterestDeadline": "2025-09-05T23:59:00+01:00",
    "hasRecurrence": true,
    "id": "ocds-h6vhtk-058d65",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Mobile-telephone services",
            "id": "64212000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "ES",
            "countryName": "Spain",
            "region": "ES"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Local telephone services",
            "id": "64211100",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "ES",
            "countryName": "Spain",
            "region": "ES"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "Telephone switchboard services",
            "id": "64214200",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "ES",
            "countryName": "Spain",
            "region": "ES"
          }
        ],
        "id": "3",
        "relatedLot": "3"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "awardCriteriaDetails": "Suppliers may be awarded for a) all Lots; b) Lots 1 and 3; c) Lots 2 and 3; d) Lot 1 alone; or e) Lot 2 alone. Inclusion of Lot 3 in a bid may be advantageous when all other factors are considered."
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Technical/Quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Commercial",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-04-30T23:59:59+01:00",
          "maxExtentDate": "2031-04-30T23:59:59+01:00",
          "startDate": "2026-05-01T00:00:00+01:00"
        },
        "description": "Mobile services for 300 SIM cards with full coverage in mainland Spain, Balearic and Canary Islands.",
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Initial contract period of 24 months with two optional extensions of 24 and 12 months (2+2+1)."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "N/A",
              "forReduction": true
            },
            {
              "description": "Suppliers have to be registered telecommunication providers in Spain.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "title": "Mobile Services",
        "value": {
          "amount": 295302,
          "amountGross": 373800,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Technical/Quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Commercial",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-04-30T23:59:59+01:00",
          "maxExtentDate": "2031-04-30T23:59:59+01:00",
          "startDate": "2026-05-01T00:00:00+01:00"
        },
        "description": "Fixed-line services for 9 locations in Spain.",
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "Initial contract period of 24 months with two optional extensions of 24 and 12 months (2+2+1)."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "N/A",
              "forReduction": true
            },
            {
              "description": "Suppliers have to be registered telecommunication providers in Spain.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "title": "Landline Services",
        "value": {
          "amount": 33180,
          "amountGross": 42000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Technical/Quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Commercial",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-04-30T23:59:59+01:00",
          "maxExtentDate": "2031-04-30T23:59:59+01:00",
          "startDate": "2026-05-01T00:00:00+01:00"
        },
        "description": "Residence solution. The Ambassador\u2019s Residence requires an operational virtual switchboard to cater for a minimum of 30 DDIs and associated internal extension numbers.",
        "hasRenewal": true,
        "id": "3",
        "renewal": {
          "description": "Initial contract period of 24 months with two optional extensions of 24 and 12 months (2+2+1)."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "N/A",
              "forReduction": true
            },
            {
              "description": "Suppliers have to be registered telecommunication providers in Spain.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "title": "Residence",
        "value": {
          "amount": 3318,
          "amountGross": 4200,
          "currency": "GHS"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "This competitive flexible procedure will be conducted in three stages:\n\u2022 Stage 1: Invitation to participate in a Request for Quotation (open to all suppliers that are able to provide telecommunication services in Spain).\n\u2022 Stage 2: Invitation to submit an online tender proposal (only up to 4 selected suppliers, will be invited from the 1st stage).\n\u2022 Stage 3: Inviting selected suppliers to a face-to-face Dialogue and followed by their Best and Final Offer (BAFO)."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2030-06-26T23:59:59+01:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "Please contact Ingrida.Kyguolyte@fcdo.gov.uk for more information. The 2nd stage submissions will be via https://fco.bravosolution.co.uk/.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Telephony and Communication Services to the British Embassy and its Consular Network in Spain",
    "value": {
      "amount": 331800,
      "amountGross": 420000,
      "currency": "GBP"
    }
  }
}