Karibu Community Homes- Repairs, Planned and Compliance

{
  "buyer": {
    "id": "GB-PPON-PWGD-7379-XGXR",
    "name": "Karibu Community Homes"
  },
  "date": "2025-08-28T17:00:27+01:00",
  "id": "052170-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-058fc7",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "TW8 0FJ",
        "region": "UKI75",
        "streetAddress": "Unit 3, 8 Kew Bridge Rd, Brentford"
      },
      "contactPoint": {
        "email": "joey@echelonconsultancy.co.uk",
        "name": "Joey Barron",
        "telephone": "+44 1707339800"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PWGD-7379-XGXR",
      "identifier": {
        "id": "PWGD-7379-XGXR",
        "scheme": "GB-PPON"
      },
      "name": "Karibu Community Homes",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "Karibu Community Homes were satisfied that there would be sufficient interest within the market to negate the requirement to conduct preliminary market engagement. This was also coupled with a lack of time and capacity to conduct market engagement,"
  },
  "tag": [
    "tender"
  ],
  "tender": {
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    "additionalProcurementCategories": [
      "services"
    ],
    "awardPeriod": {
      "endDate": "2026-01-16T23:59:59Z"
    },
    "description": "Karibu Community Homes is seeking delivery partners to provide long-term, reliable services across its housing stock. The contracts will run for an initial five-year term, with options to extend annually up to a maximum of ten years. The estimated total annual value across all workstreams is c. \u00a36.4 million. The opportunity is divided into three lots: Lot 1 \u2013 Repairs and Voids: Day-to-day responsive repairs, emergency call-outs, and works to void properties to ensure they are ready for letting. Lot 2 \u2013 Planned and Cyclical Works: Delivery of planned maintenance programmes including kitchens, bathrooms, roofing, windows and doors, cyclical decorations, EPC works, and associated component renewals. Lot 3 \u2013 Domestic Gas and Electrical Compliance Works: Statutory compliance obligations including annual gas servicing, boiler and heating maintenance and upgrades, electrical inspection and testing (EICRs), remedials, and ongoing safety compliance activities. Bidders may tender for one, two, or all three lots. However, a single bidder may be awarded a maximum of two lots, with preferences stated in the Lot Bidding Form taken into account during the award process.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-08-28T17:00:27+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "052170-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/052170-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-09-18T23:00:00+00:00"
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    "hasRecurrence": true,
    "id": "1357",
    "items": [
      {
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            "id": "50700000",
            "scheme": "CPV"
          },
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            "description": "Overhaul and refurbishment work",
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            "scheme": "CPV"
          },
          {
            "description": "Overhaul and refurbishment work",
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            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of boilers",
            "id": "50531100",
            "scheme": "CPV"
          },
          {
            "description": "Gas appliance maintenance services",
            "id": "50531200",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of electrical and mechanical building installations",
            "id": "50710000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of central heating",
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          },
          {
            "description": "Commissioning of heating installations",
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            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of cooler groups",
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            "scheme": "CPV"
          },
          {
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            "id": "50800000",
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          },
          {
            "description": "Electrical services",
            "id": "71314100",
            "scheme": "CPV"
          },
          {
            "description": "Energy-efficiency consultancy services",
            "id": "71314300",
            "scheme": "CPV"
          },
          {
            "description": "Inspection of ventilation system",
            "id": "71315410",
            "scheme": "CPV"
          },
          {
            "description": "Technical inspection and testing services",
            "id": "71630000",
            "scheme": "CPV"
          }
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        "id": "LOT-0002",
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      {
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            "description": "Repair and maintenance services of building installations",
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            "scheme": "CPV"
          },
          {
            "description": "Construction work for multi-dwelling buildings and individual houses",
            "id": "45211000",
            "scheme": "CPV"
          },
          {
            "description": "Roof repair and maintenance work",
            "id": "45261900",
            "scheme": "CPV"
          },
          {
            "description": "Refurbishment of run-down buildings",
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            "scheme": "CPV"
          },
          {
            "description": "Building installation work",
            "id": "45300000",
            "scheme": "CPV"
          },
          {
            "description": "Building completion work",
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            "scheme": "CPV"
          },
          {
            "description": "Joinery and carpentry installation work",
            "id": "45420000",
            "scheme": "CPV"
          },
          {
            "description": "Installation of doors and windows and related components",
            "id": "45421100",
            "scheme": "CPV"
          },
          {
            "description": "Tiling work",
            "id": "45431000",
            "scheme": "CPV"
          },
          {
            "description": "Floor-laying and covering, wall-covering and wall-papering work",
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          },
          {
            "description": "Painting work",
            "id": "45442100",
            "scheme": "CPV"
          },
          {
            "description": "Overhaul and refurbishment work",
            "id": "45453000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of boilers",
            "id": "50531100",
            "scheme": "CPV"
          },
          {
            "description": "Gas appliance maintenance services",
            "id": "50531200",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of electrical and mechanical building installations",
            "id": "50710000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of central heating",
            "id": "50720000",
            "scheme": "CPV"
          },
          {
            "description": "Commissioning of heating installations",
            "id": "50721000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of cooler groups",
            "id": "50730000",
            "scheme": "CPV"
          },
          {
            "description": "Miscellaneous repair and maintenance services",
            "id": "50800000",
            "scheme": "CPV"
          },
          {
            "description": "Electrical services",
            "id": "71314100",
            "scheme": "CPV"
          },
          {
            "description": "Energy-efficiency consultancy services",
            "id": "71314300",
            "scheme": "CPV"
          },
          {
            "description": "Inspection of ventilation system",
            "id": "71315410",
            "scheme": "CPV"
          },
          {
            "description": "Technical inspection and testing services",
            "id": "71630000",
            "scheme": "CPV"
          }
        ],
        "id": "LOT-0003",
        "relatedLot": "LOT-0003"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
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      "maximumLotsBidPerSupplier": 2
    },
    "lots": [
      {
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              "name": "Quality",
              "numbers": [
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                  "number": 60,
                  "weight": "percentageExact"
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              "type": "quality"
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            {
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        "contractPeriod": {
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          "maxExtentDate": "2036-03-31T23:59:59Z",
          "startDate": "2026-04-01T00:00:00Z"
        },
        "description": "This lot covers the delivery of day-to-day responsive repairs and emergency call-outs across Karibu\u2019s housing stock, ensuring works are completed right first time and within agreed timescales. It also includes works to void properties to bring them to a lettable standard, enabling timely re-letting and minimising rental loss. Services must be delivered to consistent quality and safety standards, with a strong focus on customer satisfaction, communication, and compliance with statutory requirements.",
        "hasRenewal": true,
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        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Lot 1- Repairs and Voids",
        "value": {
          "amount": 20690000,
          "amountGross": 24828000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
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                  "number": 60,
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              "type": "quality"
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            {
              "name": "Price",
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                  "number": 40,
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        },
        "contractPeriod": {
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          "maxExtentDate": "2036-03-31T23:59:59Z",
          "startDate": "2026-04-01T00:00:00Z"
        },
        "description": "This lot covers the delivery of planned investment and cyclical maintenance programmes across Karibu\u2019s housing stock. It includes the replacement of key components such as kitchens, bathrooms and LAS rooms, roofing, windows, and doors. It also encompasses cyclical decorations, EPC improvement works, and other related component renewals. The contractor will be expected to deliver these works safely, efficiently, and to a high standard, ensuring minimal disruption to residents and compliance with all statutory and regulatory requirements.",
        "hasRenewal": true,
        "id": "LOT-0002",
        "renewal": {
          "description": "5 x 1 year optional extensions. This equates to a potential total contract length of 10 years - including optional extensions."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Lot 2- Planned and Cyclical",
        "value": {
          "amount": 35292000,
          "amountGross": 42350400,
          "currency": "GBP"
        }
      },
      {
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        "contractPeriod": {
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          "maxExtentDate": "2036-03-31T23:59:59Z",
          "startDate": "2026-04-01T00:00:00Z"
        },
        "description": "This lot covers statutory compliance obligations for domestic gas and electrical safety across Karibu\u2019s housing stock. It includes annual gas servicing, boiler and heating maintenance and upgrades, and associated remedial works to maintain safe and efficient systems. It also encompasses electrical inspection and testing (EICRs), follow-on remedials, and ongoing electrical compliance activities. The provider will be required to maintain 100% compliance with safety standards, ensure accurate digital record-keeping, and deliver services in a resident-focused manner.",
        "hasRenewal": true,
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        "renewal": {
          "description": "5 x 1 year optional extensions. This equates to a total potential contract length of 10 years - including the optional extensions"
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Lot 3- Domestic Gas and Electrical Compliance",
        "value": {
          "amount": 8270000,
          "amountGross": 9924000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "works",
    "procedure": {
      "features": "Karibu Community Homes is seeking delivery partners to provide long-term, reliable services across its housing stock. The contracts will run for an initial five-year term, with options to extend annually up to a maximum of ten years. The estimated total annual value across all workstreams is c. \u00a36.4 million. The opportunity is divided into three lots: Lot 1 \u2013 Repairs and Voids: Day-to-day responsive repairs, emergency call-outs, and works to void properties to ensure they are ready for letting. Lot 2 \u2013 Planned and Cyclical Works: Delivery of planned maintenance programmes including kitchens, bathrooms, roofing, windows and doors, cyclical decorations, EPC works, and associated component renewals. Lot 3 \u2013 Domestic Gas and Electrical Compliance Works: Statutory compliance obligations including annual gas servicing, boiler and heating maintenance and upgrades, electrical inspection and testing (EICRs), remedials, and ongoing safety compliance activities. Bidders may tender for one, two, or all three lots. However, a single bidder may be awarded a maximum of two lots, with preferences stated in the Lot Bidding Form taken into account during the award process. It should be noted that the notice says Bidders may only bid for 2 lots, this is not the case, as above they can bid for all 3. The FTS system only allows you to select a number less than the total number of lots."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2030-08-28T23:59:59Z"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=97554\u0026B=",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
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    },
    "tenderPeriod": {
      "endDate": "2025-11-20T12:00:00+00:00"
    },
    "title": "Karibu Community Homes- Repairs, Planned and Compliance",
    "value": {
      "amount": 64252000,
      "amountGross": 77102400,
      "currency": "GBP"
    }
  }
}