The Provision of Clothing to Support the Period Dignity Grant

{
  "buyer": {
    "id": "GB-PPON-PWHP-2369-JPYL",
    "name": "Caerphilly County Borough Council"
  },
  "date": "2025-08-29T14:56:54+01:00",
  "id": "052511-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-059098",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Hengoed",
        "postalCode": "CF82 7PG",
        "region": "UKL16",
        "streetAddress": "Penallta House, Tredomen Park"
      },
      "contactPoint": {
        "email": "youngt@caerphilly.gov.uk",
        "name": "Thomas Young",
        "telephone": "01443 863108"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Welsh devolved regulations apply",
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "https://www.caerphilly.gov.uk"
      },
      "id": "GB-PPON-PWHP-2369-JPYL",
      "identifier": {
        "id": "PWHP-2369-JPYL",
        "scheme": "GB-PPON"
      },
      "name": "Caerphilly County Borough Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "Caerphilly County Borough Council (the Council) has the requirement to provide Clothing to support the Period Dignity Grant. Welsh Government are working on eradicating period poverty, which means ensuring that having a period does not lead to missed education, absences from employment or withdrawal from sport and social activities. The entire menstrual cycle has profound impacts on people\u2019s mental and physical health and the ways in which they can live their lives. Therefore, in addition to the provision of period products, the grant issued to Local Authorities, allows for spare clothing to be provided to support anyone who may experience an accident and stained clothing during their period.\nProviders are invited to tender for the supply and delivery of clothing to support the period dignity grant.  \nThe tender is split into two lots, Lot 1 - Children and Lot 2 - Adults.  Providers must be able to offer all the core items listed in the pricing schedule and tender specification for both lots.  \nThe arrangement shall be awarded to one provider who is able to meet the full requirements of the tender specification.\nThe tender shall be evaluated in two stages\nStage One - Evaluation of Samples, Social Value and Method statement of contract management.\nStage Two - Price 100%\nSamples must be provided by the closing date and time of 12:00 Thursday 25 September 2025:\nThomas Young\nProcurement Officer\nProcurement Services\t\nPenallta House, Tredomen Park, \nYstrad Mynach \nCF82 7PG\nSamples not delivered to the stipulated Officer / Address by the date and time will be excluded from the tendering process.\nFull details can be found in the tender documents.(ITT)",
    "documents": [
      {
        "datePublished": "2025-08-29T14:56:54+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "052511-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/052511-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-09-18T17:00:00+01:00"
    },
    "id": "CCBC/PS2687/25/TY",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Clothing, footwear, luggage articles and accessories",
            "id": "18000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL16"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Clothing, footwear, luggage articles and accessories",
            "id": "18000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL16"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "100% Cost\n0% Quality \nPass / Fail Included within the Invitation to Tender Document "
        },
        "contractPeriod": {
          "endDate": "2027-09-30T23:59:59+01:00",
          "maxExtentDate": "2029-09-28T23:59:59+01:00",
          "startDate": "2025-10-01T00:00:00+01:00"
        },
        "description": "Children\u0027s clothing.",
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "2 + 2 (Year on year)"
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Children",
        "value": {
          "amount": 60000,
          "amountGross": 72000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "description": "100% Cost\n0% Quality \nPass / Fail included"
        },
        "contractPeriod": {
          "endDate": "2027-09-30T23:59:59+01:00",
          "maxExtentDate": "2029-10-01T23:59:59+01:00",
          "startDate": "2025-10-01T00:00:00+01:00"
        },
        "description": "Adults Clothing",
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "2 + 2 (year on year)"
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Adults",
        "value": {
          "amount": 60000,
          "amountGross": 72000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "Tenderers must express an interest in this tender by completing the following process:\n1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login\n2.Click the \"Sign Up\" option on the Portal homepage (If already registered go to point 11.)\n3.Enter your correct Organisation Name, Details and Primary Contact Details.\n4.Please make a note of the Organisation ID and User Name, then click \"Register\".\n5.You will then receive an email from the system asking you follow a link to activate your account.\n6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions\nensuring that you enter all applicable details.\n7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes)that appear in the\ntender notice, it is essential that only CPV Codes,specific to your organisation are added to your profile.\n8.Buyer Selection \u2013 At this stage you are required to indicate which Buyer Organisations you would like to register with. Please\nremember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.\n9.Terms \u0026 Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have\nread and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration\nprocess. Once you have agreed click on the blue arrow to move on to the next stage.\n10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must\ncontain at least 2 number(s). Once completed select \u2018Complete Registration\u2019 and you will\nenter the Supplier Home page.\n11.From the Home Page, go to the \u201cOpportunities\u201d icon, all current opportunities will be listed. Click on the blue arrow under\nthe field \u2018Show Me\u2019 of the relevant opportunity then click to register your interest on the applicable button.\n12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue\narrow.\n13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the\n\u2018Request Documents\u2019 option and click to download all documents.\n14.You can now either complete your response or \"Decline\" this opportunity.\nAll queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept any\nquestions/queries via telephone/email.\nA supplier guide title \"Supplier_step-by-step_guide\" is available via the portal and this contract notice detailing how to use\nregister on the Proactis Plaza system.\nIf you require assistance please contact Jemma Ford 01443 863163 - fordj1@caerphilly.gov.uk\nWhen submitting a tender, an e tendering supplier guide has been produced which will help tenderers through completing a\ntender submission using our Proactis Plaza system.\n(WA Ref:139137)\nThe buyer considers that this contract is suitable for consortia bidding.\n(WA Ref:137124)\nRelates to the following project/programme financed by EU Community Funds: These projects are funded by a combination of funding routes as prescribed in the procurement documents.\nThe buyer considers that this contract is suitable for consortia bidding.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2025-09-25T12:00:00+01:00"
    },
    "title": "The Provision of Clothing to Support the Period Dignity Grant",
    "value": {
      "amount": 120000,
      "amountGross": 144000,
      "currency": "GBP"
    }
  }
}